Facilities Service Desk Coordinator Job at 14forty (London)

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations f...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, receptionist, concierge, or customer-facing administrative role
Ability to manage a multi-line phone system and handle inbound calls with professionalism and efficiency
Strong interpersonal skills with the ability to assist students, visitors, and staff in a courteous and helpful manner
Comfortable entering and updating records in a database with a high level of accuracy and attention to detail
Capable of organizing multiple tasks in a busy office setting while maintaining a dependable and service-oriented approach
Clear written and verbal communication skills for coordinating with students and internal departments
Experience handling administrative tasks such as mail distribution, document processing, and general office support is preferred

Job Responsibility

Welcome students, staff, and guests at the front desk and provide attentive in-person assistance throughout the day
Guide students through intake and registration steps related to disability support services, ensuring information is handled accurately and promptly
Prepare and distribute accommodation documentation to students and relevant parties in accordance with office procedures
Record inquiries, forms, and supporting materials in the organizational database, including assigning cases to appropriate coordinators and maintaining accurate tracking details
Answer and route inbound calls using a multi-line phone system, responding to questions or directing callers to the appropriate contact
Work closely with internal departments such as Human Resources, IT, facilities, and campus teams to support communication and day-to-day office needs
Manage incoming and outgoing mail, ensuring timely collection, sorting, and delivery
Provide general administrative and front desk support as needed to maintain smooth office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator – Medical Facility

A busy medical facility in Fallbrook is seeking a Front Desk Coordinator to supp...

Location

United States , Fallbrook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of medical front office or healthcare administrative experience preferred
Strong customer service and communication skills
Ability to multitask and stay organized in a fast-paced setting
Familiarity with EMR/EHR systems preferred
Proficiency in Microsoft Office and scheduling software required
Professional demeanor and attention to detail

Job Responsibility

Greet patients and manage front desk check-in/check-out processes
Schedule appointments and maintain provider calendars
Answer incoming calls and assist with patient inquiries
Verify patient information and maintain accurate records
Assist with insurance verification and administrative paperwork
Coordinate communication between patients and clinical staff
Maintain organized front office documentation and filing systems
Support administrative reporting and daily office operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join a mission-driven non-profit ...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in front desk, reception, or administrative support within a detail-oriented office environment
Ability to manage a multi-line phone system, handle inbound calls, and respond to visitors and stakeholders in a courteous manner
Proficiency with Microsoft Office, including Excel, and confidence working with databases or donor management systems such as Raiser’s Edge
Strong organizational skills with the ability to balance multiple priorities, maintain accurate records, and meet deadlines
Experience processing mail, coordinating schedules, ordering office supplies, and supporting day-to-day office operations
Clear written and verbal communication skills, along with sound judgment when handling sensitive or confidential information
Ability to support meetings, donor or membership-related administration, and occasional event activities, including some evening or weekend participation as needed

Job Responsibility

Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency
Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately
Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly
Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed
Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy
Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials
Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics
Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities
Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to represent our organi...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a front desk, reception, concierge, or administrative support role
Demonstrated ability to handle receptionist duties and manage inbound calls through a multi-line or switchboard phone system
Strong verbal and written communication skills with the confidence to interact effectively with senior leadership
Excellent organizational skills and close attention to detail in a fast-paced office setting
Strong attention to detail, sound judgment, and the ability to remain calm under pressure
Proven ability to handle sensitive information with discretion and maintain confidentiality
Experience in a corporate, services, legal, or similarly well-structured office environment is preferred

Job Responsibility

Welcome visitors, clients, and executives with a detail-oriented approach while ensuring a smooth front desk experience
Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with discretion and efficiency
Coordinate visitor access by preparing badges and maintaining front desk security and check-in procedures
Organize conference room readiness for meetings and leadership events, including room setup and related hospitality support
Arrange meal orders for onsite meetings and help ensure events run seamlessly from an administrative standpoint
Enter basic invoice information, maintain administrative records, and support routine tracking tasks with accuracy
Assist with office and facilities coordination by completing assigned reports and helping with day-to-day operational needs
Serve as a dependable administrative resource in an executive-facing environment that requires confidentiality and composure

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Owings Mills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or customer-facing administrative role
Ability to manage a switchboard or multi-line phone system with accuracy and professionalism
Strong verbal communication skills and a consistently strong customer service approach
Comfortable handling a high volume of inbound calls while greeting visitors and managing competing priorities
Proficiency with basic office software and standard administrative procedures
Dependable attendance and the ability to work onsite during regular weekday business hours
Experience in property management, facilities, or an office environment with strong attention to detail is preferred

Job Responsibility

Welcome visitors, tenants, and vendors in a courteous manner and direct them to the appropriate contact or department
Operate a multi-line phone system, answer incoming calls promptly, and route messages accurately to internal team members
Maintain the front desk area so it remains organized, presentable, and ready to receive guests throughout the day
Provide concierge-style assistance by responding to general inquiries and helping visitors navigate the office or property environment
Coordinate routine administrative tasks such as receiving deliveries, distributing mail, and supporting basic office logistics
Monitor visitor flow and follow site procedures for check-ins, notifications, and front office security practices
Support team operations by handling clerical duties that help keep daily business activities running efficiently

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Reception & Facilities Coordinator

Receptionist / Facilities Coordinator. Location: Sutton - fully office based. Sa...

Location

United Kingdom , Sutton

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
Strong organisational skills with the ability to manage competing priorities
A professional, approachable manner with excellent communication skills
Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
First Aid and Fire Warden qualified, or willing to undertake training
Proactive, solutions‑driven mindset with an interest in process improvement

Job Responsibility

Handle incoming enquiries via phone, email, and other communication channels
Greet and assist visitors, ensuring a professional and welcoming experience
Manage meeting room bookings and coordinate onsite catering
Support employees with travel arrangements and self‑service guidance
Maintain a clean, organised, and presentable reception and communal areas
Monitor office facilities to ensure compliance with Health and Safety standards
Respond promptly to facilities‑related queries from staff and visitors
Liaise with external vendors for maintenance, repairs, and cleaning services
Manage workstation allocation and hot‑desking arrangements across sites
Plan and deliver internal events, ensuring budgets and timelines are met

What we offer

A permanent, full‑time role with opportunities for professional development
A supportive and collaborative working environment
Involvement in engaging initiatives and events that enhance workplace culture

Fulltime

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Facilities Service Desk Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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