Facilities & Reception Coordinator Job at Office Angels (City of London)

Reception & Facilities Coordinator

Receptionist / Facilities Coordinator. Location: Sutton - fully office based. Sa...

Location

United Kingdom , Sutton

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
Strong organisational skills with the ability to manage competing priorities
A professional, approachable manner with excellent communication skills
Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
First Aid and Fire Warden qualified, or willing to undertake training
Proactive, solutions‑driven mindset with an interest in process improvement

Job Responsibility

Handle incoming enquiries via phone, email, and other communication channels
Greet and assist visitors, ensuring a professional and welcoming experience
Manage meeting room bookings and coordinate onsite catering
Support employees with travel arrangements and self‑service guidance
Maintain a clean, organised, and presentable reception and communal areas
Monitor office facilities to ensure compliance with Health and Safety standards
Respond promptly to facilities‑related queries from staff and visitors
Liaise with external vendors for maintenance, repairs, and cleaning services
Manage workstation allocation and hot‑desking arrangements across sites
Plan and deliver internal events, ensuring budgets and timelines are met

What we offer

A permanent, full‑time role with opportunities for professional development
A supportive and collaborative working environment
Involvement in engaging initiatives and events that enhance workplace culture

Fulltime

New

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

40000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within facilities coordination, workplace operations, office administration, or corporate services
Strong organisational and multitasking skills with excellent attention to detail
Professional communication skills with a customer-focused and collaborative approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to respond quickly and effectively to operational and facilities-related issues
Ability to work independently, prioritise workloads, and manage competing demands
A proactive, approachable, and solutions-driven attitude
Ability to handle sensitive and confidential information appropriately

Job Responsibility

Coordinate the day-to-day facilities operations across the London office
Oversee the day-to-day running of the reception and front-of-house function
Manage and support two receptionists, including rota coordination, training, and performance oversight
Act as the main point of contact for building management, contractors, and external service providers
Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
Support workplace health & safety processes, ensuring compliance with company procedures and regulations
Coordinate office access management, security passes, and workplace records
Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
Support office moves, workstation setups, and space planning initiatives
Assist with vendor management, including scheduling maintenance visits and monitoring service standards

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Receptionist & Facilities Coordinator

We are looking for a Receptionist & Facilities Coordinator to join our Exeter of...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture
Excellent verbal and written communication skills
Good numerical confidence for basic record keeping and ordering tasks
Ability to prioritise workload and remain calm under pressure
Flexible approach to hours when occasional early starts or late finishes are needed for events

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required

Fulltime

Facilities Coordinator

The Facilities Coordinator will provide support to the site and assist Facility ...

Location

United States , Georgetown

Salary:

Not provided

Sanmina

Expiration Date

Until further notice

Requirements

Minimum 1 year prior experience in multi-site, manufacturing/warehouse/distribution environments strongly preferred
High school diploma or technical certification preferred
Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous
Proficiency in a range of information technology tools and platforms
Excellent communication, organization, and problem-solving skills
Ability to work independently with little supervision and effectively deal with stressful situations
Self-motivated
confident, energetic, and flexible
Ability to lift 50lbs, bend, carry, and sit, stand or walk for prolonged periods of time

Job Responsibility

Actively support an environment of teamwork, cooperation, performance excellence, and personal success
Conduct daily walkthroughs to ensure clean and organized facilities
Respond to all work orders in a timely manner, ensuring excellent customer service
Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace
Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion
Provide information and direction to vendors, and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
Provide coordination and support events, meeting and conference facilities as required
Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety
Coordinate site operations in accordance with all agreed policies, procedures, and contract scope
Open and/or close a facility including arming and disarming alarm system

What we offer

Competitive base salary
Performance-based annual bonus eligibility
401(k) retirement savings plan
Tuition reimbursement for eligible education programs
Comprehensive medical, dental, and vision coverage with access to leading providers
Mental health resources and employee wellness support programs
Company-paid life and disability insurance
Paid time off (PTO) and company-paid holidays
Parental leave and family care support programs
Structured training programs and on-the-job learning opportunities

Fulltime

Business Centre & Facilities Coordinator

As the Business Centre & Facilities Coordinator you'll be the heartbeat of our c...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

26436.80 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior Reception experience is essential
Comfortable working in a fast-paced environment
Knack for building rapport with clients
Flexibility to attend events outside regular hours and cover for colleagues during holidays
Access to own car is required

Job Responsibility

Serve as the primary contact for tenants/members, ensuring a seamless experience
Welcome new members and foster relationships to resolve any issues promptly
Lead building tours for VIPs and actively work on tenant/member satisfaction
Plan and host engaging events that celebrate community milestones and foster connections
Drive member engagement through creative initiatives and consistent communication
Be the first point of contact during business hours, managing client requests with a smile
Ensure all guests adhere to company policies while creating a sense of belonging
Assist with daily operations, conducting walkthroughs, and reporting any recurring issues
Prepare for new tenant move-ins and facilitate smooth transitions for existing members

What we offer

Free parking available onsite

Fulltime

Receptionist & Facilities Coordinator

Join as Receptionist & Facilities Coordinator — friendly front desk & smart spac...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential.
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important.
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems.
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems.
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture.
Excellent verbal and written communication skills.
Good numerical confidence for basic record keeping and ordering tasks.
Ability to prioritise workload and remain calm under pressure.
Flexible approach to hours when occasional early starts or late finishes are needed for events.

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area.
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met.
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces.
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations.
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events.
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required.

Facilities Coordinator

This is an exciting opportunity to join the Facilities team and play a key role ...

Location

United Kingdom , Shirebrook

Salary:

Not provided

Flannels

Expiration Date

Until further notice

Requirements

3 yrs Minimum experience in Facilities
Experience working within a team
Strong and compassionate collaborator with the ability to work well within a team and to use your own initiative with a “Can Do” attitude
Ability to utilise computer software used within the office (experience of use of a CAFM software is required)
Articulate and excellent written and verbal communicator
Flexibility is required when managing your own workload with the ability to multi-task
Ability to problem solve and remain calm under pressure, whilst proactively reacting within a fast-paced environment
A proactive attitude, strong communication skills, and the ability to manage multiple priorities are key

Job Responsibility

Manage planned and reactive maintenance for hard and soft services
Administer software systems used to control operations
Liaise with stores, contractors, suppliers, and internal departments
Review invoices and purchase orders before approval to ensure accuracy and compliance with group requirements
Maintain control of budgets, monitoring expenditure and reporting regularly
Interrogate and approve quotes in line with financial guidelines
Organise works with contractors and support project works as required
Assist with store closures and new site acquisitions
Work on CAFM Portal system, assessing and triaging tickets
Take and make calls on the Facilities mobile., where you will be allocated a region to look after

What we offer

Frasers Champion- Our employees are at the heart of our business and we ensure individuals are recognised every single month for their hard work. Frasers Champion is a peer nominated scheme where 8 winners will receive double their pay for a month where they have thought without limits, owned it or been relevant
Retail Reconnect – In order to build the planets most admired and compelling brand ecosystem, all employees must understand our business, product and customers. Each financial year, Head Office employees will gain insights by spending two days in one of our stores or the Warehouse
Frasers Fit – Our Everlast Gyms Team are on a mission to make our workforce the best, and fittest on the planet! We run free gym classes for employees as well as discounted memberships to our clubs. Frasers Fit is our wellbeing programme which aims to support and improve colleagues Physical, Financial & Mental wellbeing. The app is accessible for every employee and includes training, nutrition and lifestyle advice- all completely free
Retail Trust – We know that its not just about physical health, mental wellness is equally important which is why all of our employees get free access and support from the Retail Trust charity. This includes a 24 hour wellbeing helpline, wellness hub, counselling and financial/legal support

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Facilities & Reception Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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