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Facilities & Real Estate Manager

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Merlin Labs

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Location:
United States , Boston ▼

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re seeking a highly organized, hands-on Facilities & Real Estate Manager to own the strategy, operations, and execution of facilities and real estate across our multi-site footprint. This role is accountable for building operations, maintenance, safety, vendor management, and real estate initiatives, including relocations and site optimization. This is a highly visible role requiring strong operational judgment, vendor leadership, and the ability to manage complex facilities environments across multiple locations.

Job Responsibility:

  • Own facilities operations across Boston, Hanscom, and Quonset locations, ensuring all sites are safe, compliant, functional, and well-maintained
  • Serve as the primary onsite facilities lead for the Boston location, managing day-to-day building operations and coordinating maintenance activities
  • Monitor, manage, and maintain building systems including HVAC, electrical, mechanical, and life-safety systems
  • escalate and resolve issues as needed
  • Lead preventative maintenance programs and manage corrective maintenance to minimize downtime and operational risk
  • Manage contractors and vendors for repairs, upgrades, capital improvements, and new installations across all locations
  • Lead real estate and facilities initiatives, including the planned office relocation from Boston to Hanscom HQ, ensuring minimal disruption and successful execution
  • Partner with internal stakeholders and external vendors on space planning, site utilization, and facilities optimization projects
  • Own relationships with landlords, property managers, and service providers
  • negotiate and manage contracts to ensure service quality, cost efficiency, and SLA adherence
  • Ensure compliance with all safety, security, and regulatory requirements, including building codes and internal standards
  • Conduct regular site inspections to identify risks, maintenance needs, and improvement opportunities
  • Manage site security protocols, access controls, and emergency preparedness plans
  • Maintain accurate and audit-ready documentation related to facilities operations, inspections, certifications, and real estate assets
  • Oversee facilities-related logistics including shipping, receiving, material movement, and infrastructure coordination in support of site operations and projects

Requirements:

  • 6 – 8 + years of experience in facilities and/or real estate management
  • multi-site experience strongly preferred
  • Strong working knowledge of building systems, preventative maintenance, and facilities compliance requirements
  • Proven experience managing vendors, contractors, and property management partners
  • Hands-on operational mindset with the ability to troubleshoot issues and drive resolution
  • Highly organized with the ability to prioritize across multiple sites and concurrent projects
  • Clear communicator with strong stakeholder and vendor relationship-building skills
  • Proactive, solutions-oriented, and comfortable operating with a high level of ownership and autonomy
  • Ability to travel up to 30%
What we offer:
  • health
  • dental
  • life
  • unlimited vacation
  • 401k with match

Additional Information:

Job Posted:
January 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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