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Robert Half Logo Robert Half · Office Administration

Facilities Operations Coordinator

United States, Los Angeles Employment contract · Job Posted June 29, 2026
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Job Description

We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support.

Job Responsibility

  • Coordinate daily facility operations and respond to maintenance requests
  • Submit, monitor, and close work orders for building repairs and preventative maintenance
  • Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors
  • Schedule vendor visits and ensure work is completed accurately and on time
  • Conduct routine facility inspections to identify maintenance or safety concerns
  • Maintain inventory of office, janitorial, and facility supplies
  • Coordinate office moves, workstation setups, furniture installations, and conference room arrangements
  • Support employee onboarding by preparing workstations and office equipment
  • Process facilities invoices, purchase orders, and vendor documentation
  • Maintain service contracts, maintenance records, warranties, and compliance documentation
  • Assist with workplace safety programs, emergency preparedness, and OSHA compliance
  • Coordinate fire inspections, alarm testing, and other required building inspections
  • Support company meetings, training sessions, and special events by arranging room setups and logistics
  • Partner with IT, HR, Finance, and leadership to support day-to-day operational needs
  • Track facilities budgets, expenses, and vendor performance
  • Recommend process improvements that enhance workplace efficiency and employee experience
  • Perform additional administrative and facilities-related duties as assigned

Requirements

  • 2 to 5 years of facilities coordination, office management, workplace operations, or property administration experience
  • Experience coordinating vendors and building maintenance services
  • Strong organizational, communication, and customer service skills
  • Proficiency in Microsoft Office, particularly Outlook, Excel, and Word
  • Ability to prioritize multiple projects in a fast-paced environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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