CrawlJobs Logo

Facilities Operations Coordinator

jll.com Logo

JLL

Location Icon

Location:
United Kingdom , London

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Facilities Coordinators role is varied and fast paced day to day which will include updating systems (both Integral & client), providing effective and efficient administration for our client as well as uploading of quotes to CAFM system, filing and carrying out other general administrative duties.

Job Responsibility:

  • Management of accounts such as PPM & reactive WIP and invoicing
  • Provide helpdesk duties
  • Acts as an interface with client, visitors, and guests
  • Generate purchase orders
  • Manage an accurate filing system
  • Ensure payment submissions are processed in timely manner
  • To work on variety of client systems
  • General administrative duties including scanning, filing and systems updates
  • Updating, uploading and checking of the clients’ online systems
  • Carry our other general office duties including photocopying and scanning
  • Uploading of quotations to CAFM system
  • Raising and chasing of supplier orders including dealing with supplier queries
  • Input engineers time sheets onto the relevant systems
  • Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records
  • Assist TSM with tactical planning for the facilities team’s goals and objectives
  • To record minutes during monthly & quarterly client meetings
  • Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
  • Ensures appropriate follow up with customers
  • Seeks to continuously improve processes, systems, and overall client satisfaction
  • Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
  • To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes

Requirements:

  • Excellent IT skills
  • Experience in a similar administrative role
  • Excellent customer service skills and communication
  • Ability to deal with all levels of staff/management/customers
  • Enthusiasm and proactive in achieving the highest standard of operation
  • Strong organizational skills and collaborative style
  • Proficient on MS office, IT and report writing skills
  • Ability to multitask and work without direct supervision
  • Ability to plan and manage work under time constraints
  • A high level of initiative, with drive to continuously improve the operation
  • A smart presentable professional appearance
  • Integrity, honesty, and punctuality
  • Collaborative Team Player
  • Excellent knowledge and use of Microsoft Excel
What we offer:
  • Excellent training and development opportunities
  • Opportunity to progress and develop

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
JLL - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Facilities Operations Coordinator

Facilities Operations Coordinator

Join our dynamic team as a Facilities Operations Coordinator, where your organis...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficient in Microsoft Office and other computer applications
  • Excellent communication abilities to engage effectively with visitors, contractors, and staff
  • Strong customer service skills with a proactive approach to problem-solving
  • Highly organised with the ability to multitask and work independently while being a collaborative team player
  • Keen attention to detail and sound judgement in responding to changing business needs
  • Experience in customer service or administrative roles is highly desirable
Job Responsibility
Job Responsibility
  • Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards
  • Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies
  • Assist in the proactive management of office operations and provide coverage for colleagues during absences
  • Help manage access for new starters and visitors, ensuring a smooth onboarding experience
  • Provide outstanding reception cover to maintain high operational standards at our site
  • Raise purchase requisitions and verify invoices as needed
  • Assist with various administrative tasks, including postal services and stationery supplies
  • Respond to staff requests and log tasks using ServiceNow
  • Utilise in-house systems for training, courier services, expenses, and invoicing
  • Participate in weekly fire alarm tests and safety checks
What we offer
What we offer
  • Opportunity to become part of a vibrant team that values innovation and collaboration
  • Inclusive environment that helps individuals thrive
  • Reasonable adjustments at any stage for support
  • Fulltime
Read More
Arrow Right

Service & Operations Coordinator

Act as the central hub between clients, engineers, suppliers, and management - e...
Location
Location
United Kingdom , Gateshead
Salary
Salary:
27000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years' experience in service, facilities, or operations administration/coordination
  • Strong organisation and multitasking skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • A detail-focused, proactive, and customer-first approach
Job Responsibility
Job Responsibility
  • Call Handling & Quoting - Log and raise all incoming calls with full details, prepare quotes within 3 working days, and chase suppliers/engineers by phone to progress jobs
  • Planning & Scheduling - Allocate reactive jobs, update the planning board, confirm engineer availability, and notify customers
  • Customer Support - Act as the main contact for priority customers, handling queries on planned, completed, or quoted works
  • Engineer Coordination - Communicate clearly with engineers, provide job instructions and updates
  • Materials, Vans & Stock Control - Track and chase deliveries, manage van stock replenishment
  • Compliance & Administration - Maintain accurate compliance records, ensure service data is audit-ready
What we offer
What we offer
  • 24 days annual leave + your birthday off + public holidays
  • Company pension (with long service contribution match)
  • Private medical insurance (corporate rate)
  • Enhanced maternity & paternity pay
  • Free on-site parking & canteen facilities
  • Long service rewards - extra leave + pension perks
  • On-call allowance
  • Fulltime
Read More
Arrow Right

Facilities Coordinator

We are currently recruiting for a Facilities Coordinator to join one of our pres...
Location
Location
United Kingdom , City of London
Salary
Salary:
14.00 - 16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A background in high-end hospitality or luxury corporate environment is preferred
  • Strong attention to detail ensuring that every aspect of the environment, from presentation to cleanliness and service, meets consistently high standards
  • Confidence in client-facing situations and a proactive approach to problem-solving
  • A passion for maintaining excellence in service and facilities
Job Responsibility
Job Responsibility
  • Monitor and document operational standards across the centre
  • Conduct regular checks on cleanliness, presentation, and service delivery
  • Proactively address any issues and ensure swift resolution
  • Collaborate with internal teams to uphold quality benchmarks
  • Maintain detailed records and reports to support continuous improvement
What we offer
What we offer
  • Exposure to a prestigious corporate company based in the heart of the City
  • Extremely competitive hourly rate
  • Opportunity to work in stunning modern offices and develop and grow your skillset
  • Supportive team environment with a focus on quality and professionalism
  • Access to Office Angels Boost Benefits including discounts at major retailers, wellbeing support, and more
  • Fulltime
Read More
Arrow Right

Office & Facilities Coordinator

We’re looking for a proactive, organised and people-focused Office & Facilities ...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
Not provided
emperor.works Logo
Emperor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A friendly, confident communicator
  • A proactive attitude
  • Strong time-management skills
  • Excellent organisational skills and attention to detail
  • A willingness to learn and adapt as the role or office needs evolve
  • Embodies and champions our core values in every aspect of your work
Job Responsibility
Job Responsibility
  • Attending tenants’ meetings and representing the studio in shared building matters
  • Coordinating daily office operations and procedures to ensure efficiency and effectiveness
  • Running induction sessions for new starters and introducing them to our H&S platform and related training
  • Maintaining sufficient stocks of catering and general office supplies
  • Managing the overall appearance and cleanliness of the office, including all facilities (HVAC, photocopier, etc.)
  • Ensuring all equipment and services run smoothly
  • arranging servicing and upgrades when required
  • Overseeing recycling and waste management (glass, paper, card, tins, plastics, toner)
  • Coordinating supplier invoices and reconciling house costs
  • Ensuring compliance with Health & Safety standards and maintaining required staff training
  • Parttime
Read More
Arrow Right

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...
Location
Location
Greece , Palaió Fáliro, Attica
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
April 03, 2026
Flip Icon
Requirements
Requirements
  • 2-3 years of job-related experience in facilities coordination or a similar environment
  • Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
  • Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
  • Degree in Business Administration or related field
  • An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
  • Excellent command in english
  • Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
  • Ability to calculate advanced figures such as percentages, discounts, and markups
Job Responsibility
Job Responsibility
  • Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
  • System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
  • Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
  • Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
  • Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
  • Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
  • Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
  • Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures
Read More
Arrow Right

Facility Operations Manager

U.S. Facilities, Inc., a premier provider of top-notch building maintenance and ...
Location
Location
United States
Salary
Salary:
Not provided
prwt.com Logo
PRWT Services, Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Facilities Management, Engineering, Project Management, or Business Administration is preferred, or the candidate should have the equivalent of 15+ years of experience as a Facilities Project Manager
  • Professional Engineer (PE) license preferred
  • Minimum of 7-10 years of Facility Management experience with at least 5 years at the level of Site Manager
  • Experience working with K-12 school districts or public sector clients, ideally in a leadership or consultative capacity
  • Proven ability to navigate local politics, community engagement processes, and school board relations
  • Knowledge of state and federal funding mechanisms related to educational facilities (e.g., ESSER funds, bonds, state capital programs)
  • Strong public speaking and presentation skills for representing the company at community forums and board meetings
  • Five plus years of experience managing union employees
  • Experience in construction, engineering, and all facets of facility operation and building management
  • Experience with critical system environments required
Job Responsibility
Job Responsibility
  • Ensure the day-to-day operations of a high-profile high-rise building, ensuring that all building operations and maintenance services are effectively delivered, and facility needs are met, including preventive maintenance, life-safety, engineering, and general maintenance
  • Ensure that staff implement and provide these services in a manner consistent with USF policies and ownership directives
  • Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the property
  • Respond positively and promptly to requests from building tenants and occupants
  • Oversee the implementation of ongoing contract programs to assess tenant and occupant needs constantly and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
  • Ensure that all site-specific documentation and reports are completed accurately and on time
  • Prepare, review, and provide initial approval for all budgets, financial reports (monthly and quarterly), expenditures, and purchase orders related to the facility or complex as needed
  • Collect, analyze, and report statistical data as needed to provide an accurate and current assessment of facility management objectives
  • Manage all contractor relationships, including negotiating pricing and contract terms, managing agreements, developing service specifications, ensuring client compliance, verifying contractor compliance, and replacing contractors as necessary
  • Hire, train, and motivate operations and maintenance personnel
  • Fulltime
Read More
Arrow Right

Office Operations Coordinator

We are looking for an Office Operations Coordinator to join our Rapport team. Yo...
Location
Location
United Kingdom , Newcastle
Salary
Salary:
32000.00 GBP / Year
14forty.co.uk Logo
14forty
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational, logistical, and time-management skills
  • Experience in financial management
  • Excellent communication skills
  • Customer Relationship Management
  • Strong presentation skills
  • Flexibility and adaptability
  • Interest in workplace health and safety
  • 2+ years of experience in an operational role
  • Experience within the hospitality industry
  • Experience managing third-party vendors or large internal teams
Job Responsibility
Job Responsibility
  • Report to the Office Operations Specialist onsite
  • Build and maintain solid working relationships with external and internal stakeholders
  • Anticipate and react to the ever-changing business requirements within the Newcastle Office
  • Work closely with the Projects and Technology teams to ensure our buildings reflect established best practices, as well as evolving operational needs and user feedback
  • Work alongside the Service Owner for vendors, including but not limited to Customer Services, Catering, Hospitality & Events, and Facilities Management
  • Support Customer Relationship Management
  • Support the management of operational budgets and forecasts
  • Maintain a safe working environment for all employees
  • Provide a defined range of efficient and effective support services for the Newcastle Office Operations Team
  • Support the Office Operations Specialist in delivering services within our Newcastle location
What we offer
What we offer
  • Exclusive travel and grocery discounts
  • Life assurance
  • Cash rewards
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital GP services
  • Learning and development opportunities
  • WOW Awards for peers
  • One paid day off annually to support a cause
  • Fulltime
Read More
Arrow Right

Purchasing & Facility Coordinator

As a Purchasing and Facility Coordinator, you will be responsible for overseeing...
Location
Location
Malaysia
Salary
Salary:
Not provided
cordonbleu.edu Logo
Le Cordon Bleu
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Purchasing Officer or in a similar procurement role in Food and beverage setting. Minimum 2 years’ experience
  • Strong knowledge of procurement processes, supply chain management, and price negotiations
  • Proficiency in using procurement software or systems
  • Computer literacy: Emails, Microsoft word, excel, powerpoint, etc.
  • Excellent communication and negotiation skills
  • Strong analytical and problem-solving abilities
  • Attention to detail and accuracy in data management
  • Ability to work well under pressure and meet tight deadlines
Job Responsibility
Job Responsibility
  • Ensure the purchasing and storing of the consumable, non-consumable food and kitchen equipment in line with established specifications. Ensure compliance with company policies, procedures, and relevant regulations throughout the procurement process
  • Proceed Purchasing request and closing invoicing process via Metabuyer system
  • Control and Ensure the highest products quality and sufficient quantity provided to our clients & Guests. Resolve any supplier-related issues or discrepancies, such as late deliveries or defective products, in a timely manner
  • Comply with the food hygiene, Health & safety management system in place
  • Apply a strict FIFO procedure who includes: Receiving, controlling, storing, rotating and labelling the products received
  • Control and monitor accurately the stock inventory on each delivery
  • Control and monitor accurately the stock inventory on a weekly base. To have on hand up to date information of current stocks
  • Produce and submit a quarterly and a yearly stock inventory
  • Record and maintain accurate pricing data and suppliers list. To maintain a comprehensive supplier database. Maintain accurate records of purchases, pricing, and inventory levels
  • Assisting heads of departments on ordering schedules
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy