Facilities Operations Assistant Job at University of Rochester (Rochester)

Facilities Assistant

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Central Middlesex Hosp

Salary:

13.85 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Have previous experience within a similar role
Be adaptable and easily embrace changing priorities
Be a brilliant communicator and easily build relationships
Strive for excellence in an eager and motivated manner
Take initiative and make decisions that are right for our customers
Possess the ability to work under pressure
Demonstrate exceptional timekeeping and reliability

Job Responsibility

Undertaking minor repairs and maintenance tasks
Responsible for ensuring the exterior of the site is in a clean, tidy and reasonable state of repair, inclusive of general external maintenance tasks
Assisting the facilities team with the control of contractor's process, inclusive of ensuring contractors are signed in correctly, and signed out, and that everyone is adhering to site policies and rules
Responsible for opening and/or closing the building where required
Representing Compass Group UK&I and maintaining a positive brand image
Complying with Health & Safety regulations

What we offer

chance to progress your career with company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Operations Assistant

Our client is on the lookout for a bright and organised Operations Assistant to ...

Location

United Kingdom , City of London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior administrative or operations support experience, and a keen interest in law, professional services, or business operations
Excellent organisational and time management skills to juggle various tasks efficiently
Strong communication skills and a proactive approach to problem-solving
A detail-oriented mindset, reliability, and adaptability in a fast-paced environment
Discretion and professionalism when handling confidential information
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
A team player attitude who can also work independently and take initiative

Job Responsibility

Provide direct support to the Operations Manager on daily tasks and ongoing projects
Assist with office operations in London, including facilities management, supplies, and equipment coordination
Help organise internal events, team travel, and meetings across multiple jurisdictions
Support onboarding processes for new joiners (equipment, email setup, induction materials, etc.)
Assist with invoice processing, expense tracking, and financial administration
Maintain and update operational documents, records, and internal systems
Coordinate with external suppliers and service providers when needed
Provide cross-office support to teams internationally as required
Contribute to additional projects, such as legal directory submissions and updating the firm's website

What we offer

Opportunity to grow and develop your skills in an exciting industry
Part of a supportive team that values collaboration and innovation
Gain exposure to multiple international offices, enhancing your professional experience and network

Fulltime

Business Operations Assistant

We are seeking a detail-oriented and proactive Business Operations Assistant to ...

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Excel, Word, Teams, Outlook, Adobe, and Bluebeam
Experience using multi-function office equipment and printers
Strong ability to navigate computer programs and manage server files
High level of initiative, independence, and responsibility
Strong multi-tasking skills with attention to detail
Problem-solving mindset and desire to contribute new ideas
Experience with Deltek Vantagepoint and Smartsheet
Associate’s or bachelor’s degree in business administration, HR, Accounting, or a related field
5+ years of relevant experience in office administration, HR, or operations support

Job Responsibility

Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions
Handle mail, deliveries, and visitor reception
Manage voicemail messages and direct them to appropriate personnel
Reserve meeting rooms and coordinate office meetings, including lunch arrangements
Assist with facility maintenance and renovation projects
Organize social events and staff celebrations
Perform other administrative tasks as required
Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports
Support client service and business development initiatives
Assist with budgeting, accounting, and financial reporting activities

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Facilities Operations Coordinator

Join our dynamic team as a Facilities Operations Coordinator, where your organis...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proficient in Microsoft Office and other computer applications
Excellent communication abilities to engage effectively with visitors, contractors, and staff
Strong customer service skills with a proactive approach to problem-solving
Highly organised with the ability to multitask and work independently while being a collaborative team player
Keen attention to detail and sound judgement in responding to changing business needs
Experience in customer service or administrative roles is highly desirable

Job Responsibility

Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards
Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies
Assist in the proactive management of office operations and provide coverage for colleagues during absences
Help manage access for new starters and visitors, ensuring a smooth onboarding experience
Provide outstanding reception cover to maintain high operational standards at our site
Raise purchase requisitions and verify invoices as needed
Assist with various administrative tasks, including postal services and stationery supplies
Respond to staff requests and log tasks using ServiceNow
Utilise in-house systems for training, courier services, expenses, and invoicing
Participate in weekly fire alarm tests and safety checks

What we offer

Opportunity to become part of a vibrant team that values innovation and collaboration
Inclusive environment that helps individuals thrive
Reasonable adjustments at any stage for support

Fulltime

Facilities Manager

David Zwirner seeks a Facilities Manager to lead operations at our W 19th Street...

Location

United States , New York

Salary:

90000.00 - 95000.00 USD / Year

David Zwirner Gallery

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 5+ years of relevant experience in facilities or building management, preferably within a gallery, museum, or similar environment
Strong communication and organizational skills, with proven follow-through and attention to detail
Proactive and resourceful approach to problem solving and maintenance
Demonstrated leadership ability with experience managing or mentoring staff
Skilled in facilities operations with the professionalism and decorum suited to a gallery setting
Working knowledge of building systems, including electrical, plumbing, HVAC, and fire safety

Job Responsibility

Oversee day-to-day operations and maintenance of the 19th Street galleries and workspaces, ensuring a consistent standard of excellence and readiness
Lead and mentor the Facilities Assistant, fostering strong communication, accountability, and a collaborative team environment
Serve as the main point of contact for facilities-related needs, providing timely and clear communication with internal teams and external vendors
Manage relationships with vendors and service providers, including HVAC, landscaping, and janitorial services, ensuring all work meets gallery standards and contractual requirements
Coordinate and supervise select construction and renovation projects, ensuring deadlines, budgets, and quality standards are met
Develop and execute preventive maintenance plans for building systems and equipment, addressing issues proactively
Support event preparation and logistics for gallery openings and special events, ensuring all spaces are presentation-ready
Maintain compliance with building codes, regulations, and safety protocols, including inspections and emergency preparedness
Manage budgets and expenses related to facilities operations, identifying cost-effective and efficient solutions
Oversee housekeeping and supply management to ensure an optimal work environment for all staff

What we offer

Flexible workplace and commuter benefits
Corporate memberships to museums, including the Whitney, MOMA, and others
Summer Fridays
Generous PTO and leave
Family medical, dental, and vision benefits
401K savings plan with automatic employer contributions
Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars
Staff-driven projects and fundraising initiatives

Fulltime

Assistant Director of Athletics and Recreation for Operations and Member Services

Involves developing, promoting and supporting the facility operations and member...

Location

United States , Santa Cruz

Salary:

75750.00 USD / Year

University of California - Office of the President

Expiration Date

Until further notice

Requirements

Bachelor's degree in related area and / or equivalent experience / training
Advanced knowledge of program activity and best practices
Problem-solving skills
Interpersonal skills sufficient to work with a diverse team and ability to supervise and motivate student staff
Demonstrated fiscal management abilities
Ability to multi-task and work with frequent interruptions
Skill in effective listening
Excellent written communication skills, in the English language
Excellent verbal communication skills, in the English language
Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire

Job Responsibility

Manages and supports all aspects of a highly complex intercollegiate athletics and recreation program
Executes management of passenger van fleet of the Athletics & Recreation Department, including key custody, institutional compliance, and regular maintenance. Drives fleet vehicles for maintenance, routine service, and parking, etc
Assists and executes facility and vehicle key management and custody systems
Manages and maintains software and hardware systems that support emergency preparedness, safety, department personnel, and general operations of the department
Contributes to and supports department financial operations and goals through daily reconciliation, regular budget maintenance, and annual reporting
Responsible for maintaining operational hours as well as staffing for the East Field House Complex and West Field House, respectively
Ensures accurate information related to facilities and operations is distributed to internal and external stakeholders when necessary
Contributes to the success of athletics game day operations on a regular, rotating basis through collaboration with other administrative and student staff in the Athletics & Recreation Department
Collaborates successfully with department personnel at all levels (coaches, administrators, part-time instructors, volunteers) to successfully execute departmental operations
Develops and cultivates relationships across campus with a variety of constituents

What we offer

Full benefits

Fulltime

Critical Facilities Manager

The Critical Facilities Manager (CFM) has overall responsibility for all aspects...

Location

United States , Albuquerque

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a major relevant field of study or equivalent 5-7+ years’ experience in mission critical environments
Minimum 5 years direct management of non-exempt shift based employees
Technical school with an emphasis on mission-critical operations, high-performance manufacturing, or relevant military operations (US Navy a plus), preferred
Exceptional verbal and written communication skills
Exceptional analytical and decision-making skills
Financial acumen including the ability to create and understand budgets, financial analysis, and invoicing
Able to prioritize work based on business and customer demands
Able to work within all levels of the organization
Able to participate and engage in C-level discussions and conversations pertinent to facility operations
Able to articulate concepts and ideas to a non-technical audience

Job Responsibility

Manage the complete physical asset pertaining to the Operation and Maintenance of the critical and noncritical data center infrastructure equipment and systems
Build a staff of qualified technicians and junior managers with the necessary skill sets to deliver Total Availability (100% uptime) to T5’s customers while minimizing risk
Manage power and cooling capacity and monitor environmental conditions within the Data Halls
Resolve all electrical, mechanical and Fire Protection System issues in the data center while minimizing risk and business impact and communicate issues to management and customers in a timely manner
On-call 24x7 to respond to all data center emergencies
Manage the customer relationship and act as the single point-of-contact for all facility-related issues, including, but not limited to schedules, new business, projects, budgets and expansion and staffing
Manage the on-boarding of new sites by working closely with the T5D and T5FM teams to ensure a seamless transition from construction to operations with a goal of 100% compliance with all T5 standards, policies, and lease expectations
Manage day-to-day facilities support and operations staff, including coaching, progressive discipline, and separation
Oversee the development and accuracy of site-level operating procedures and other documentation
Manage oversight from preventive maintenance inspections and provide guidance on how to address issues

Fulltime

Facilities Operations Assistant

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities Operations Assistant

Facilities Assistant

Facilities Assistant

Operations Assistant

Business Operations Assistant

Facilities Operations Coordinator

Facilities Manager

Assistant Director of Athletics and Recreation for Operations and Member Services

Critical Facilities Manager

Facilities Operations Assistant

University of Rochester

Location:United States of America , Rochester

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 20, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities Operations Assistant

Facilities Assistant

Facilities Assistant

Operations Assistant

Business Operations Assistant

Facilities Operations Coordinator

Facilities Manager

Assistant Director of Athletics and Recreation for Operations and Member Services

Critical Facilities Manager

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
February 20, 2026