CrawlJobs Logo
Aruma Logo Aruma · Office Administration

Facilities Officer

Australia · Job Posted March 27, 2026
Apply Position
Job Link Share

Job Description

We have an exciting opportunity for an experienced and dedicated Facilities Officer to support the day‑to‑day delivery of maintenance and property services across Aruma’s diverse property portfolio. Reporting to the Regional Facilities Lead, you will play a key role in responding to stakeholder requests, ensuring all property services are delivered to a high standard, on time, and in line with legislative requirements, compliance standards, and best‑practice procedures. This role offers flexibility—you can be based at any Aruma office in Victoria. Regular travel across the state is required to support site needs.

Job Responsibility

  • Coordinating minor property alterations and upgrades
  • Conducting routine property inspections
  • Monitoring maintenance requests and work orders
  • Managing and completing reactive maintenance tasks
  • Overseeing contractor performance and onsite activities
  • Approving work orders and processing invoices
  • Tracking budgets, purchase orders, and expenditure
  • Ensuring compliance with all statutory and regulatory requirements

Requirements

  • Relevant Certificate-level qualifications in maintenance, facilities, or property
  • 4+ years of experience delivering maintenance and property services across a large or diverse portfolio
  • Strong time management and organisational skills
  • Excellent attention to detail
  • Flexibility to respond to after-hours property-related calls
  • Sound knowledge of statutory and regulatory frameworks
  • Basic financial literacy and experience monitoring budgets
  • Proficiency in the Microsoft Office Suite, particularly Excel and Outlook

What we offer

  • Competitive Salary Package: Be rewarded for your hard work with an attractive salary, plus a phone and laptop
  • Salary Packaging: Increase your take-home pay. Access to NFP salary packaging up to $15,900 for living expenses and additional $2,650 for meal and entertainment expenses each year tax free
  • Continuous Learning Opportunities: Work alongside industry-leading professionals who are dedicated to helping you excel and advance your career
  • Work-Life Balance: Enjoy the freedom to create a flexible schedule that fits your lifestyle, with options that put you in control
  • Supportive Team Environment: Focus on what you do best, with strong operational and administrative support behind you every step of the way
  • Incredible Perks: Fitness Passport and confidential counselling through our Employee Assistance Program, we take care of our team
  • A Culture Like No Other: Be part of a vibrant, positive work environment filled with team-building activities and a strong sense of community
Aruma - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Facilities Officer

8 matching positions

Facilities Officer

We’re looking for a Facilities Officer to join our Compliance and Building Safet...
Location
Location
United Kingdom , St Asaph Business Park
Salary
Salary:
39596.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in facilities or contract management, building compliance, or a related field
  • Confident managing contractors, budgets, and compliance documentation
  • Excellent organisation and communication skills, with attention to detail
  • Can make sound decisions and take ownership of your responsibilities
  • Share our values of Trust, Kindness and Hope and are committed to maintaining safe, high-quality environments
Job Responsibility
Job Responsibility
  • Coordinate and monitor statutory compliance and building safety requirements across our properties
  • Manage contractors, oversee surveys, remedial works, and planned facilities management activities
  • Maintain accurate compliance records and asset registers
  • Support and deliver improvement programmes across the portfolio
  • Act as Building Manager for designated corporate buildings, ensuring operational safety, contractor performance, and regulatory compliance
  • Work collaboratively across teams including Property & Development, Resident Services, and Scheme Management to provide a proactive, integrated approach to facilities management
What we offer
What we offer
  • Hybrid working opportunities and flexible hours
  • Competitive salary with annual pay review
  • Comprehensive pension scheme
  • 25 days annual leave plus bank holidays
  • Access to professional development opportunities
  • A collaborative, values-led workplace
  • Fulltime
Read More
Arrow Right

Facilities Officer

We’re looking for a Facilities Officer to join our Compliance and Building Safet...
Location
Location
United Kingdom , St Asaph
Salary
Salary:
39596.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in facilities or contract management, building compliance, or a related field
  • Confident managing contractors, budgets, and compliance documentation
  • Excellent organisation and communication skills, with attention to detail
  • Can make sound decisions and take ownership of your responsibilities
  • Share our values of Trust, Kindness and Hope and are committed to maintaining safe, high-quality environments
Job Responsibility
Job Responsibility
  • Coordinate and monitor statutory compliance and building safety requirements across our properties
  • Manage contractors, oversee surveys, remedial works, and planned facilities management activities
  • Maintain accurate compliance records and asset registers
  • Support and deliver improvement programmes across the portfolio
  • Act as Building Manager for designated corporate buildings, ensuring operational safety, contractor performance, and regulatory compliance
  • Work collaboratively across teams including Property & Development, Resident Services, and Scheme Management to provide a proactive, integrated approach to facilities management
What we offer
What we offer
  • Hybrid working opportunities and flexible hours
  • Competitive salary with annual pay review
  • Comprehensive pension scheme
  • 25 days annual leave plus bank holidays
  • Access to professional development opportunities
  • A collaborative, values-led workplace
  • Fulltime
Read More
Arrow Right

Facilities Officer

The Facilities Coordinator will assist the Facilities Manager with operational a...
Location
Location
Taiwan , Hsinchu
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Min. bachelor's degree in facilities management, building, business or other related field &/or 2-3 years' experience in facilities, property management, hospitality or related field
  • Has experience working in industrial environment
  • Strong communicator, also an active listener
  • Passion for quality – has an eye for detail to make sure the best delivery of services
  • Self-motivated
  • confident & energetic
  • Ability to effectively deal with stressful situations
  • Flexible – able to adapt to rapidly changing situations
  • Goal-oriented – able to focus on meeting all performance targets
  • Is a team player – able to cooperate and work well with others to meet targets
Job Responsibility
Job Responsibility
  • Assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services, event, and helpdesk
  • Provide administrative support to the team
  • Provide superior customer service to meet on-site client’s expectations
  • Build and establish relationships with stakeholders across all levels
  • Foster a sense of community and create happiness at work
  • Assist in the management of all contractors on site to ensure they perform to the required standards
  • Assist in the procurement of vendors and services
  • Assist in financial processes
  • Ensure prompt and accurate management of purchase orders
  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Fulltime
Read More
Arrow Right

Chief Growth Officer - Facilities Management

The Chief Growth Officer – Facilities Management (CGO) is an enterprise growth l...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 15+ years of B2B sales, business development, or strategic account management experience in a contract / outsourced services industry with 5+ years in a senior leadership role
  • Bachelor's degree required, MBA or advanced degree preferred
  • Proven track record of driving sustained revenue growth through a team of sellers across varying market and economic conditions
  • Experience leading large, complex, multi-stakeholder sales pursuits and enterprise partnerships
  • Deep understanding of facilities management services, including integrated and multi-service solutions
  • Experience operating effectively within highly matrixed organizations
  • Demonstrated success building, scaling, and commercializing integrated service offerings
  • Experience implementing and driving adoption of standardized sales processes and operating disciplines
  • Proven success improving pipeline quality, forecast accuracy, and sales conversion performance
  • Experience building high-performing teams through talent selection, development, upgrading, and organizational redesign
Job Responsibility
Job Responsibility
  • Drive urgency, accountability, innovation, and continuous improvement through clear expectations, data-driven performance management, and coaching
  • Monitor and analyze market trends, regulatory shifts, and competitive dynamics to inform proactive growth and risk mitigation strategies
  • Build, lead, and develop an engaged and fully supported high-performing team of sales and business development professionals to originate opportunities and deliver tailored solutions aligned with Aramark's strategic priorities
  • Foster a culture of collaborative partnership with operations, marketing, human resources, legal, and finance to ensure cross-functional alignment and full understanding of growth strategies in order to drive seamless execution
  • Establish and nurture senior-level relationships with decision-makers, positioning Aramark as a trusted, long-term strategic partner
  • Ensure long-term client value and satisfaction across the full lifecycle, from acquisition and onboarding through retention and expansion
  • Lead proposal strategy, RFP development, and complex negotiations for high-value, multi-year contracts
  • Develop and execute growth strategies to drive new business acquisition and expand existing accounts within Aramark Facilities Management
  • Build, manage, and optimize a robust sales pipeline, leveraging Salesforce for disciplined forecasting, reporting, and performance visibility
  • Champion financial rigor and planning to align client outcomes with internal execution, risk management, and commercial objectives
  • Fulltime
Read More
Arrow Right

Compliance & Facilities Officer

Brook Street is currently recruiting for a Compliance & Facilities Officer on be...
Location
Location
United Kingdom , Southampton
Salary
Salary:
12.86 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience administering Facilities Management contracts
  • Basic knowledge of the Health & Safety at Work Act, compliance requirements, building legislation, Construction (Design and Management) Regulations (CDM), and Building Regulations
  • Understanding of statutory compliance requirements, including Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos Management, and other estate-related compliance responsibilities
  • Good working knowledge of Building Management and Maintenance Systems
  • Strong IT skills with the ability to maintain accurate records and produce reports
  • Basic financial awareness and experience monitoring expenditure
Job Responsibility
Job Responsibility
  • Support the oversight and management of the Total Facilities Management (TFM) contract
  • Ensure all buildings remain safe and compliant by coordinating statutory inspections, checks, and maintenance activities with landlords and contractors
  • Maintain accurate records relating to statutory inspections, health and safety certifications, and compliance documentation
  • Provide administrative support for the effective delivery of the TFM contract
  • Maintain and update the Building Management System
  • Produce regular performance reports on TFM contractor delivery
  • Support Building Custodians across the estate in carrying out their responsibilities
  • Liaise with stakeholders and monitor work orders to ensure completion within agreed timescales and standards
  • Analyse contract expenditure and maintenance trends to identify opportunities for investment, improvement, and cost reduction
  • Raise purchase requests and purchase orders, ensuring timely processing and payment
What we offer
What we offer
  • Hybrid working arrangement with 60% office-based working
  • Flexible start and finish times
  • 37-hour working week
  • Fulltime
Read More
Arrow Right

Office Manager/Senior Facilities Officer

Job Title: Office Manager/Senior Facilities Officer. Contract Type: Permanent. F...
Location
Location
United Kingdom , Fareham
Salary
Salary:
Not provided
bmt.org Logo
BMT
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and customer service skills
  • Strong organisational and time management abilities
  • Ability to prioritise and manage multiple tasks effectively
  • Confident using Microsoft Office and general IT systems
  • Team leadership and people management capability
  • Problem-solving and decision-making skills
  • Attention to detail and accurate record-keeping
  • Knowledge of office and facilities operations
  • Understanding of Health & Safety processes and compliance
  • Stakeholder management and relationship-building skills
Job Responsibility
Job Responsibility
  • Oversee BMT’s UK offices to ensure they are safe, compliant, well-maintained, and engaging places to work
  • Ensure all offices meet statutory and regulatory requirements, as well as internal company policies
  • Proactively identify and resolve issues, coordinating with Health & Safety, Security, IT, and other teams as needed
  • Maintain accurate records
  • Ensure buildings remain compliant by liaising with landlords, managing contractors, and carrying out inspections and audits
  • Monitor facilities performance, ensuring that maintenance, service requests, and operational issues are resolved efficiently
  • Take ownership of contractor management, ensuring safe working practices, appropriate documentation, and service quality
  • Contribute to continuous improvement by working with stakeholders to enhance the safety, comfort, and productivity of all office environments
What we offer
What we offer
  • Private Medical Insurance (including family cover)
  • Enhanced Pension
  • 18 weeks’ enhanced maternity pay (after 1 year’s service)
  • Family‑friendly policies
  • Inclusive and supportive culture
  • Annual Wellbeing Fund for hobbies and personal interests
  • 26 days' annual leave plus bank holidays
  • Holiday trading
  • Retail and lifestyle discounts
  • Professional subscriptions paid
  • Fulltime
Read More
Arrow Right

Chief Facilities Officer

Ready to build something bigger? Power Design is looking for a powerhouse leader...
Location
Location
United States , St Petersburg
Salary
Salary:
Not provided
powerdesigninc.us Logo
Power Design
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 10+ years leading corporate facilities, construction, real estate, or infrastructure at scale
  • A proven leader who can own multiple functions and drive results in a fast-paced environment
  • Deep experience running large capital projects and complex operations
  • A builder's mindset - you don't just plan, you execute
  • Strong financial acumen and experience managing big budgets
  • A leader who inspires teams, builds culture, and raises the bar
  • Bachelor's degree in a related field (MBA a plus)
  • Demonstrate and uphold all of Power Design's core values, which include integrity, accountability, teamwork, innovation and growth
Job Responsibility
Job Responsibility
  • Lead and unify our Facilities, Security, and Corporate Construction teams into one high-performing, collaborative organization
  • Work directly with ownership on directives and long-term strategy
  • Develop and execute a long-term vision for Power Design's campus and operational environments
  • Create next-level spaces that energize our people, impress our partners, and bring our culture to life
  • Lead major capital projects from idea to ribbon-cutting, including campus expansions, new builds, and everything in between
  • Push innovation in how we design, build, and operate
  • Ensure best-in-class safety, security, and risk management practices across all locations
  • Partner with executive leadership to align infrastructure strategy with our aggressive growth
  • Take ownership of budgets, forecasting, and performance, delivering results without slowing momentum
  • Build strong partnerships with vendors, contractors, and industry leaders to get things done right
  • Fulltime
Read More
Arrow Right

National Facilities Officer

Are you an organised and proactive National Facilities Officer looking to take o...
Location
Location
United Kingdom
Salary
Salary:
35000.00 GBP / Year
boden-group.co.uk Logo
Boden Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a facilities, estates, or property coordination role (multi-site preferred)
  • Strong organisational and scheduling skills with the ability to manage competing priorities
  • A solid understanding of health & safety and compliance requirements
  • Excellent communication skills and a proactive, problem-solving mindset
  • Full UK driving licence and willingness to travel for site visits
Job Responsibility
Job Responsibility
  • Coordinate planned and reactive maintenance across all UK locations
  • Act as the main point of contact for site teams on facilities-related queries
  • Maintain service schedules, compliance trackers, and certification records
  • Support the management of external service providers, including cleaning and security
  • Assist with health & safety compliance, supporting audits and site inspections
  • Travel to sites as required to ensure standards are consistently met
What we offer
What we offer
  • Salary of £35,000
  • Company vehicle provided for UK travel
  • 30 days’ holiday plus bank holidays
  • A varied role with real responsibility across a national portfolio
  • Opportunity to be part of a supportive, values-led environment
  • Fulltime
Read More
Arrow Right