Facilities Officer Job at Migrant Help (Dover)

Job Description

Part of the Facilities team, the Facilities Officer is a rewarding and dynamic role at Migrant Help. You will support the Facilities Manager in the comprehensive provision of effective and efficient facilities support to Migrant Help and Clear Voice, its managers and all personnel on estates and safety matters that affect the Organisation or its workforce. You will assist and support Facilities to ensure Migrant Help complies with all current legislation / approved codes of practice and guidance in relation to the management of premises and support to the health and safety provisions.

Job Responsibility

Support the Facilities Manager with management of offices and premises as required ensuring that we comply with regulation and legislation in terms of Health and Safety and good/best practice standards
Procure fixtures and fittings for our offices/premises as required to meet our obligations as an employer and accommodation provider and undertaking day to day maintenance of the Migrant Help asset register
Support the provision of utilities contracts in line with our Environmental Management policy seeking to reduce energy usage, waste costs in line with our targeted reductions in carbon emissions
Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
Maintain a record of health and safety risk assessments and safe systems of working
Advising the relevant manager/department on when these are due for review and/or update
Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
Build and maintain professional relationships with external partners, landlords and Migrant Help managers to ensure compliance is relevant and up to date
Support managers in the provision of DSE self-assessments and their follow up, where necessary
Support the provision of audit and Facilities checks on Migrant Help's offices and services to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditations
Maintain records of accidents and near misses and working with those involved and their managers take necessary steps to prevent a recurrence
Build and maintain effective and supportive relationships, internally and externally, engaging in dialogue to ensure projects are completed in accordance with contracted specifications and onsite H&S requirements are complied with

Requirements

Demonstrable experience of accurately and successfully advising Managers on a wide range of Facilities and Health & Safety related matters
Excellent problem solving, organisation and administrative skills
A demonstrable ability to communicate effectively both in writing and verbally
Ability to produce engaging documents and reports and communicate complex information clearly

What we offer

Our working week is 35 hours per week offering flexibility and work life balance
Enhanced family friendly provisions
Employees will gain an extra day annual leave per year to a maximum of 39 days, including bank holidays (pro-rata)
Option to buy or sell up to 5 days of annual leave
Access to Perkbox, an employee rewards and benefits platform with over 9,000 deals and discounts, a range of free perks, employee wellbeing support and other additional employee benefits and recognitions
Wellbeing support
Migrant Help offers employees a non-contributory pension scheme Migrant Help pays 8% worth of employee salary into the pension scheme

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Facilities Officer

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