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Apex Clearing Logo Apex Clearing · Office Administration

Facilities/Office Specialist

Philippines, Manila Employment contract · Job Posted June 29, 2026
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Job Description

At Apex Fintech Solutions, we believe a well-run workplace is foundational to great work. We’re looking for a Facilities Specialist to help elevate the employee and guest experience by owning the day-to-day operations, upkeep, and continuous improvement of our Manila office in BGC. This role is ideal for someone who is highly organized, service-oriented, and thrives in a fast-moving environment.

Job Responsibility

  • Coordinate and facilitate operational activities to ensure the office runs smoothly and efficiently
  • Oversee the daily running of the Manila office
  • Liaise with building administration and facility teams to resolve maintenance issues
  • Monitor office space utilization and prepare reports
  • Manage resource allocation, scheduling, and general office support needs
  • Serve as a point of contact for overseas colleagues
  • Prepare and manage the facilities/office operations budget
  • Handle procurement, ordering, and replenishment of office supplies and pantry needs
  • Maintain stock and equipment inventories and coordinate equipment requests
  • Manage invoice resolution and ensure timely processing of office expenses
  • Plan and support office events, meetings, and site initiatives
  • Maintain and update the site intranet page
  • Post timely updates and announcements via internal messaging platforms
  • Ensure Health & Safety standards are upheld
  • Act as the appointed First Aid representative
  • Organize philanthropic efforts throughout the year
  • Handle ad hoc queries and issues

Requirements

  • At least 3 years of proven experience in facilities, office operations, workplace services, or a similar role
  • Strong administrative, organizational, and time-management skills
  • Excellent communication and interpersonal skills
  • able to build trust across all levels
  • High integrity and discretion when handling confidential information
  • Resourceful, proactive, and able to work independently with minimal supervision
  • High attention to detail and a strong service mindset
  • Strong IT skills (comfortable using collaboration tools, spreadsheets, and internal systems)
  • Diplomatic, tactful, and professional under pressure
  • A solid standard of education (degree preferred, but not required with relevant experience)

What we offer

  • Market-leading salary with an annual bonus
  • 20 days of vacation leave plus regular and special non-working holidays
  • Training and development budget
  • Private health insurance for medical and dental
  • Life insurance
  • Flexible working hours
  • Parental leave
  • Modern city center office
  • Hybrid work schedule
  • Monthly team lunch-outs
  • Unlimited drinks and snacks
  • Company recognition and rewards
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