Facilities & Office Services Associate Job at Solomon Page (San Diego)

Office Services Associate

We are looking for a dependable Office Services Associate to support daily copy,...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least one year of office services experience, preferably in a legal, financial, or large corporate setting
Working knowledge of copy, scanning, mailroom, and general back-office support processes
Demonstrated ability to provide strong customer service and build positive working relationships
Strong attention to detail with solid organizational and time-management skills
Ability to handle confidential materials with discretion and sound judgment
Comfortable making routine decisions independently while following established policies and business needs
Able to work effectively in a team-oriented, fast-paced environment with a positive and proactive approach

Job Responsibility

Manage day-to-day reprographics tasks, including copying, scanning, and preparing documents accurately and on schedule
Sort, distribute, and process incoming and outgoing mail for both physical and electronic delivery channels
Provide administrative support for document handling requests while maintaining accuracy, confidentiality, and service quality
Assist with reception and phone coverage, including handling multi-line calls and directing inquiries appropriately
Support office operations by helping with hospitality services, meeting room readiness, facilities-related requests, and basic audio/visual needs as assigned
Monitor work priorities and turnaround times to ensure deadlines are met in a fast-moving client environment
Resolve routine service issues independently and elevate more complex concerns to leadership when appropriate
Work closely with team members and client contacts to maintain a detail-oriented, responsive, and customer-focused service experience

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Services Associate

We are looking for an adaptable Office Services Associate to support day-to-day ...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, administrative support, or a similar back-office role
experience in a legal, banking, or corporate setting is preferred
Strong customer service and communication skills with the ability to work effectively with clients and colleagues from diverse backgrounds
Familiarity with office procedures such as mail handling, document processing, scanning, copying, and record maintenance
Demonstrated attention to detail, solid organizational ability, and the capacity to manage multiple priorities under deadline pressure
Comfort handling confidential information with discretion and professionalism
Ability to work independently, make sound routine decisions, and recognize when issues should be escalated
Positive, team-oriented approach with willingness to learn equipment operation and assist with conference room upkeep and office replenishment
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and recording work accurately in required logs
Complete copy, scanning, mail, and document intake assignments according to established procedures and committed turnaround times
Organize daily priorities to ensure work is processed, finished, and delivered on schedule for internal teams and client stakeholders
Monitor multifunction equipment, replenish paper and toner, and address routine operating issues before escalating more complex problems
Inspect completed work for accuracy and presentation quality, while also supporting quality checks across shared team output when needed
Prepare conference rooms and shared office areas by restocking supplies and maintaining a clean, orderly environment for meetings and daily use
Communicate proactively with supervisors and clients regarding deadlines, job status, or service concerns to keep work moving efficiently
Support additional front-of-office, hospitality, audio/visual, or facility-related tasks as business needs require
Handle physical materials and packages safely, including regular lifting of items weighing up to 50 pounds

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily offic...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong customer service skills with the ability to interact professionally and confidently in a client-facing office setting
Comfort using office technology and learning multifunction equipment, including Canon machines or similar devices
Ability to manage a variety of light operational, print, and facilities-related tasks with minimal supervision
Good attention to detail when handling documents, preparing meeting spaces, and monitoring office conditions
Clear communication skills and the initiative to ask questions, provide updates, and follow through on requests
Ability to stay organized, exercise discretion, and maintain professionalism in a business casual environment
Experience with general office support, reception, scanning, printing, or facilities assistance is helpful, but not required
Willingness to be trained and quickly build independence in a role that supports both administrative and workplace operations

Job Responsibility

Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects
Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment
Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination
Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use
Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed
Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite
Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed
Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required

What we offer

Medical, vision, dental, life and disability insurance
eligibility to enroll in company 401(k) plan
free online training

Office Services Associate

We are looking for a dependable Office Services Associate to support daily offic...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong customer service skills with the ability to interact professionally and confidently in a client-facing office setting
Comfort using office technology and learning multifunction equipment, including Canon machines or similar devices
Ability to manage a variety of light operational, print, and facilities-related tasks with minimal supervision
Good attention to detail when handling documents, preparing meeting spaces, and monitoring office conditions
Clear communication skills and the initiative to ask questions, provide updates, and follow through on requests
Ability to stay organized, exercise discretion, and maintain professionalism in a business casual environment
Willingness to be trained and quickly build independence in a role that supports both administrative and workplace operations

Job Responsibility

Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects
Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment
Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination
Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use
Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed
Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite
Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed
Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Services Associate

We are looking for an Office Services Associate to support day-to-day back-offic...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required.
At least 1 year of office services or administrative support experience, ideally within a legal, financial, or large corporate setting.
Demonstrated ability to deliver strong customer service and build productive working relationships with clients and coworkers.
Comfortable working with confidential documents and exercising discretion in a detail-focused environment.
Strong organizational skills with close attention to detail and the ability to manage multiple deadlines.
Ability to solve routine problems independently and recognize when issues should be escalated.
Capable of working effectively in a fast-paced team setting with colleagues from diverse backgrounds.
Able to lift up to 50 pounds on a regular basis.

Job Responsibility

Manage incoming office service requests by documenting work accurately and confirming all required details before processing each assignment.
Provide daily support across copy, reprographics, mail, intake, and digital document handling functions while following established service standards.
Organize and complete assignments in priority order to meet committed turnaround times and delivery expectations.
Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion.
Resolve routine equipment or workflow problems and escalate more complex concerns when additional support is needed.
Perform quality checks on completed work to ensure accuracy, completeness, and adherence to client requirements.
Replenish paper, toner, and other production materials while helping maintain equipment readiness and efficient supply usage.
Handle confidential files and sensitive information with care while complying with company and client policies.
Assist with additional site support needs such as reception, hospitality, facilities, or audio/visual services as business demands require.

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily opera...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, print services, copy centers, or a similar support environment
Hands-on familiarity with Xerox equipment is required
experience with HP printers and Pitney Bowes systems is strongly preferred
Ability to perform printing, copying, scanning, binding, and other document production tasks with strong attention to detail
Proven customer service and communication skills with the ability to respond professionally to changing priorities
Comfortable working independently with minimal supervision and knowing when to escalate questions for guidance
Ability to adapt to fluctuating workloads, including occasional overtime and last-minute service requests
Capable of lifting up to 50 lbs when needed on an occasional basis

Job Responsibility

Operate print and copy equipment to produce accurate, high-quality documents, including binding, hole punching, and finishing tasks
Manage reproduction requests throughout the day, prioritizing urgent late-afternoon jobs while maintaining consistent quality standards
Provide mail support by completing on-demand deliveries and pickups between office floors as requests come in
Prepare conference rooms for meetings and events, including room setup, catering coordination, and beverage service such as coffee preparation
Offer backup front desk coverage during breaks and lunch periods by greeting visitors and assisting with basic reception needs
Support facilities and back-office activities as needed to help maintain smooth day-to-day office operations
Move between multiple print and service areas during the workday to respond efficiently to team needs across the office
Use Xerox, HP, and Pitney Bowes equipment effectively, and troubleshoot routine issues with the help of available virtual support resources

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a dedicated Office Services Associate to join our team in New...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in office services, reprographics, or a similar role
Strong technical skills in operating and troubleshooting multifunction printing and finishing equipment
Familiarity with electronic document management systems and file formatting
Ability to manage multiple tasks and prioritize under tight deadlines
Excellent attention to detail to ensure accuracy and high-quality presentation of materials
Strong communication and interpersonal skills for client-facing interactions
Knowledge of shipping logistics and courier service coordination
Ability to set up and support conference rooms, including catering and presentation materials

Job Responsibility

Perform daily office services such as high-volume copying, printing, scanning, and document finishing
Operate, maintain, and troubleshoot multifunction printers, copiers, and other reprographics equipment
Handle complex print requests, ensuring timely and accurate completion of large, confidential, or urgent jobs
Conduct quality control checks on printed materials to ensure accurate formatting and presentation
Manage incoming and outgoing mail, courier services, and shipping logistics
Assist in setting up conference rooms, including coordinating presentation materials and catering services
Respond to service requests promptly, ensuring all office needs are met efficiently
Support electronic document management, including scanning and file formatting
Coordinate with vendors for equipment maintenance and supplies
Adhere to brand standards and production guidelines in all reprographics tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Services Associate

We are looking for a detail-oriented and adaptable Office Services Associate to ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an Office Services Associate or similar role
Strong customer service skills with a detail-oriented and effective communication style
Ability to work independently and take initiative in a fast-paced environment
Willingness to learn new tools, systems, and processes
Comfortable supporting multiple office functions and adapting to changing priorities
Tech-savvy and able to quickly familiarize yourself with office technology
Dependable and motivated to contribute long-term to the team's success
Excellent interpersonal skills and a commitment to maintaining a detail-oriented demeanor

Job Responsibility

Manage mail services, including handling physical and digital mail processes
Provide support for reprographics tasks such as scanning, printing, and binder assembly
Assist with hospitality services, including conference room setup and maintenance
Support records management and ensure proper organization of files
Perform facilities-related tasks to maintain a functional and efficient office environment
Offer front desk reception coverage and serve as the first point of contact for visitors
Step in as backup reception coverage when needed
Adapt to various office functions and demonstrate flexibility in handling shifting priorities
Collaborate with team members to ensure seamless daily operations
Identify and troubleshoot office equipment issues to ensure uninterrupted workflow

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Facilities & Office Services Associate

Job Description

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