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Office Angels Logo Office Angels · Office Administration

Facilities & Office Manager

United Kingdom, London 50000.00 - 55000.00 GBP / Year · Job Posted September 05, 2025
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Job Description

Facilities & Office Manager role overseeing the smooth day-to-day running of a Central London architecture office and building. This is a hands-on role that blends building operations, facilities management, and health & safety compliance with wider office administration, team leadership, and HR support.

Job Responsibility

  • Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
  • Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
  • Monitor and optimise building performance through BMS data
  • Work closely with external contractors, engineers, and service providers
  • Oversee cleaning, janitorial, and building services
  • Respond to maintenance issues and facilities-related emergencies
  • Coordinate building inspections and planned preventative maintenance
  • Manage access control, building security procedures, and emergency protocols
  • Lead space planning, office moves, and reconfigurations
  • Support sustainability initiatives and implement energy-saving measures
  • Act as primary contact for all health & safety matters
  • Conduct and review risk assessments
  • Maintain and update H&S policies and procedures
  • Organise fire drills, first aid, and emergency preparedness training
  • Monitor incident reports and hazards
  • Manage daily office operations including supplies, equipment, and vendor relationships
  • Implement and maintain office policies and procedures
  • Oversee office budgets, invoices, procurement, and cost controls
  • Provide administrative support including diary management, meeting scheduling, travel bookings
  • Line-manage the admin team, providing mentorship and guidance
  • Support recruitment processes, interview scheduling, and onboarding of new employees
  • Maintain HR records and ensure compliance with employment standards

Requirements

  • Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
  • Solid understanding of building systems, contractor management, and H&S compliance
  • Confident in managing budgets, suppliers, and service contracts
  • Strong leadership skills with experience managing or mentoring a small team
  • Proactive, adaptable, and calm under pressure with strong problem-solving ability
  • Excellent communication skills with the ability to build relationships
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