Facilities & Office Manager

• Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively
• Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety
• Manage cleaning and maintenance contracts
• Serve as the 24-hour emergency contact for facilities and security matters
• Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations
• Organise first aid, fire marshal, and health & safety training for staff
• Coordinate emergency drills and maintain preparedness across the office
• Keep the office running day-to-day: supplies, equipment, and vendor relationships
• Handle scheduling, meeting coordination, and travel arrangements
• Be the welcoming first point of contact for visitors, clients, and vendors
• Continually refine office processes to maximise efficiency
• Lead and mentor the admin team, creating a positive and proactive culture
• Allocate tasks, manage workflow, and support team development through training and reviews
• Support recruitment, onboarding, and offboarding processes
• Maintain employee records and assist with HR policies and compliance

• Strong facilities management knowledge and hands-on experience
• Health & Safety expertise, including policy management and training
• Proven experience managing admin teams
• Strong communication and relationship-building abilities
• Proficiency in Microsoft Office Suite (HRIS experience desirable)
• Understanding of ISO auditing principles

HRIS experience

• Competitive annual salary-£50,000 to £55,000
• A permanent contract
• Supportive team environment
• Opportunity for professional growth and development
• Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)