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Rowan is seeking a Facilities Manager to support our growing store fleet (currently 100 locations). This position entails the supervision of store maintenance and collaboration with third-party vendors, Studio Managers/District Managers, and contractors to detect issues and devise fixes. The Facilities Manager will require coordinating with external resources, vendors, and suppliers to improve processes and oversee store facilities maintenance, including cleaning and mechanical, electrical, plumbing, and fire protection systems.
Job Responsibility:
Manage, coordinate, and communicate with external resources including vendors and suppliers, to improve processes, reduce cost, and execute efficiently
Perform administrative duties, including but not limited to contract management, invoice management, asset management, and maintaining vendor records
Coordinate and follow through to completion all works related to maintenance and repair to maintain proper function of all equipment within all company’s facilities with an important focus on maintaining brand image
Maintain a safe work environment for all employees in compliance with safety regulations and company specifications
Manage projects such as: HVAC upgrades, store layouts changes, furniture changes, full store repaints, installation of capsules/pop-up stores, etc.
Partner with Finance to monitor and control facilities spending and coordinate work against budget
Source and select appropriate vendors to meet the needs of each specific project
Manage vendors’ contracts, review service proposals, and negotiate bids
Manage HVAC equipment to proactively understand potential issues and minimize disruptions to the stores (i.e. devise and manage an HVAC maintenance program)
Support all after hours and weekend needs to ensure optimal and safe facilities operations
Collaborate with landlords to ensure the proper party is addressing necessary repairs and maintenance per the lease agreement
Collaborate with Construction for a smooth transition from construction complete to the Facilities team
Support capital expenditure & minor works projects in partnership with Store Design & Construction team
Requirements:
Minimum 3-5 years of experience in a similar position (Project Manager, Facilities Manager, or similar role)
Bachelor's degree in Engineering, Facilities Management, Architecture, and/or related field a plus
Experience reading and interpreting as built drawings and CDs
Advanced knowledge in software applications such as Google office, (i.e., Excel, Power Point), Adobe, etc.
Possess high sense urgency, able to multitask, prioritize, manage time efficiently, and adapt to sudden changes in workflow
Self-motivated and self-directed
Partner with team members when the needs arise to accomplish department goal
Strong analytic, problem solving, communication and interpersonal skills
Excellent organizational skills, and detail oriented
Ability to write reports, as well as procedural manuals
Proactive mind-set to identify problems as well as opportunities and seek solutions