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The Facilities Manager (FM) is responsible for managing all aspects of facilities service as detailed in the scope of works section of the contract and will report to Hub Lead. In this capacity, the jobholder will be the person responsible for the service delivery at specified locations, which will be measured by contractual Key Performance Indicators and Service Level Agreements. The FM will provide operational leadership and ensure the account objectives are met in the Region. The role will have functional accountability for an assigned number of the Client Sites and the jobholder is responsible for all aspects of client and tenant satisfaction. The FM is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve these required standards. Once developed the FM must oversee the implementation of all approved initiatives and programs, by managing and coordinating the efforts of the FM team (e.g. service providers, contractors, and building employees) to achieve the goals.
Job Responsibility:
Managing all aspects of facilities service as detailed in the scope of works section of the contract
Provide operational leadership and ensure the account objectives are met in the Region
Have functional accountability for an assigned number of the Client Sites
Responsible for all aspects of client and tenant satisfaction
Working directly with the local client to ensure a thorough understanding of their objectives
Oversee the implementation of all approved initiatives and programs
Managing and coordinating the efforts of the FM team
Requirements:
Assist Hub lead in service delivery in accordance with client KPIs and SLA
Developing and implementing building procedures and performance measures
Ensuring an adequate supply of materials and services for the proper operation of the buildings
Coordinate with the Business Units on smooth operations
Manage a programme of weekly inspections for the property
24/7 emergency call support and site attendance is required
Cross functional coordination
Innovation towards workplace excellence
Create amazing User experience at the workplace
Manage the Ticket Management tool for the respective site
Have a varied and creative thought process on various services and supplies
Assist in space planning for the site
Customer needs to be the priority factor
Work hand in hand with inter and intra functional teams
Supervises engineers and maintenance staff including hiring, training, personnel development
Manages Engineering operational accounts for buildings
Assists in maintenance/engineering issues as required
Recommends/implements improvements for preventive maintenance programs
Develops/maintains effective Asset specific maintenance and safety procedure manuals
Inspect facilities and equipment
Arrange for maintenance, upkeep, or reconditioning of facilities
Administers all equipment and construction warranties
Coordinates development of and/or maintains the as-built drawing library
Responds quickly to emergency situations
Implements and administers inventory control programs/purchase parts and supplies
Develops specifications and assists in solicitation and administration of maintenance/repair service contracts
Ensures compliance with applicable codes, regulations, government agency and company directives
Supervises maintenance staff
Conducts regular inspections of operating mechanical, electrical and equipment systems
Provides for quality assurance by creating and implementing preventive maintenance
Maintain engineering reports
Ensure full compliance with all local and governmental regulations and legislations
Assist Hub lead and city technical lead in ensuring site risk management programs
Adhere to escalation and incident reporting procedures
Ensure high staff morale, trust and work ethics
Coordinate with the Hub lead - on the implementation of FM Procedures and train FM staff
Ensure an environment that supports teamwork, co-operation and performance excellence
Proactively engage stakeholders
Build and develop effective client / stakeholder relationships
Provide a cooperative environment with client and customers
Provide a positive environment
Proactively understand the customers/ employees needs
Proactively engagement with client, internal and stakeholders
Preparation of site operational budget for the financial year
Forecast of monthly & quarterly expenses
Adherence to the budget forecast and spend
Approvals in the JLL Finance tools
Invoice management
Ensure vendors are well-managed, delivering services on time and within budget
Approvals of PO’s
Understand the vendor procurement processes
Developing interesting & fun user engagement activities