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Facilities Manager

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Mindspace

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Location:
Netherlands , Amsterdam

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As the Facilities Manager, you will be responsible for the management of Mindspace's operations in all of our locations in the Netherlands You will make sure our facilities are running smoothly and efficiently at all times, and maintain ongoing communication with our various vendors and contractors. In addition, you will be working with our Community and Sales teams, making sure members' satisfaction is high.

Job Responsibility:

  • Facility Operations & Maintenance
  • Management & oversight of the building systems maintenance and building cleaning of Mindspace locations in Netherlands
  • Drive process and standards to ensure compliance with local regulations, accreditation, and regulatory agencies
  • Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
  • Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
  • Oversee construction projects lead by Landlords and potential new openings
  • Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
  • Create maintenance protocols to ensure smooth activity of all related issues.
  • Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team
  • Vendors & Contracts Management
  • Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
  • Sustainability & Efficiency
  • continuously evaluate facilities process inefficiencies and recommend improvement measures
  • Safety & Compliance
  • Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
  • Be the first point of contact for large facility maintenance emergencies
  • Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
  • Handle building security, access control, CCTV, security companies, etc.

Requirements:

  • 5 years of experience in the Operations - a must
  • Background in Facility Management - a must
  • Hospitality background - Strong advantage
  • Knowledge of security systems, IT, and AV equipment
  • A problem solver with exceptional project management skills and multitasking abilities
  • Proactive, independent, and a team player
  • Dutch speaking is a plus , but not a requirement

Nice to have:

  • Entrepreneurial spirit and a passion for working in a dynamic and spirited environment could come in handy
  • To cope with all the responsibilities, we would need someone of high integrity who is flexible, dependable, responsible, independent, and empathetic
  • You must be a thorough, self-aware worker who is able to recognize errors when made and to take the necessary steps to correct them
  • Motivation and strong work ethics would get you very far
  • A problem solver – you are a highly resourceful thinker who is quick and a fast learner

Additional Information:

Job Posted:
January 05, 2026

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