Facilities Manager

Job Description

The Facilities Manager – Technical will have responsibility for the management of a wide range of issues, from strategic contracts management to input on day-to-day operations. This position will form a part of the team that will provide a professional, value-focused service aimed at meeting or exceeding the client expectations. What this job involves: Providing strong leadership from end-to-end; Managing on-site operations effectively; Driving excellence among our people.

Job Responsibility

Lead the JLL management team in the delivery of facility management services
Ensure that the maintenance services are delivered in line with the contractual commitments and within budgets
Define the technical, commercial terms and conditions
define the operational scope and develop tender documents for Annual Maintenance Contracts
Conduct competitive tendering exercise and identify suitable specialist subcontractors for the site
Develop Service Level Agreements
Evaluate the team deployed by Vendors on site
Assess Service Levels and Performance Indicators
Assess performance of the subcontractors
Setting annual goals for generating savings
Ensure compliance of minimum wages acts for payments and statutory compliance
Advise Client on future year maintenance budgets
Maintain all records related to the performance of facility management operations
Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings
Ensure that the subcontractors have a planned, structured and solution based approach
Analyse call outs to understand trends
Scheduled cross feedback from subcontractors and Client staff
Train team members on all Quality policies & procedures
Audit sub contractors on quality of materials & upkeep of the site
Review the performance of Jones Lang LaSalle staff and conduct performance appraisals
Interface with the Jones Lang LaSalle’s HR department and the Operations Manager
Prepare and review the preventive maintenance register
Liaison with the client Finance team
Interface with client and Jones Lang LaSalle finance department to raise client billing / invoicing
Develop MIS reports
Chair the monthly progress meeting during the absence of operations manager
General Administration & Management
Client & Business Unit Liaison
Team management including Vendor team
Prepare, submit and review Monthly Report to client
Preparation and submission of management reports/analysis
Expense tracking oversight and invoice management
Assistance to Client - FM for preparation of Annual Budget
Formulation and implementation of Policies & Procedures
Property Services, Routine & Ad-Hoc Maintenance
Oversee operation and maintenance of facilities
Operational Risk Management
Update and implement Emergency Response plan
After office hours facilities assistance response
Operational Audits and Compliance
Escalation of Incidents/Problems
Vendor & Contractor Management
Evaluate Vendor Procurement & Contracts Administration & Management
Moves, Adds & Change Management (MAC)
Oversee office churn/internal box moves
Providing strong leadership from end-to-end
Managing on-site operations effectively
Driving excellence among our people
Ensure compliance with statutory regulations on environment, fire, health and safety standards
Maintain equipment database for site
Develop and implement innovative programs and processes that reduce consumable costs and increase productivity
Monitor adhoc jobs and project work
Prepare / provide input to the site monthly report

Requirements

Graduate/ IHM Diploma with minimum of 8 years’ /10 years' experience in Facilities Operations / Hotel Management
B.Tech / Diploma in Electrical Engineering
For B.Tech 8-10 years / For Diploma 12-15 years with relevant experience in facilities management
Tertiary qualifications in building management and/or business desirable
Proven ability to function effectively as part of a team
Proven ability to initiate and follow through with improvement initiatives
Five or more years’ experience in IFM leadership, especially in a multinational organisation
Extensive experience of financial or budgetary processes and vendor management
Impeccable leadership
Excellent verbal and written communication skills
Outstanding analytical skills, resilience and can-do attitude

JLL - All Job Offers

Select Country

Facilities Manager - Technical

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Facilities Manager - Technical

Assistant Facilities Manager, Technical

Technical Manager

Senior Technical Manager

Property & Facilities Manager (Township - Johor Bahru)

Manager, Facilities

Bay Area Regional Facilities Manager

Manager - Facilities Management

Our AI answers in your language