CrawlJobs Logo
Power Design Logo Power Design · -

Facilities Management Administrator

United States, St Petersburg · Job Posted January 18, 2026
Apply Position
Job Link Share

Job Description

Join Power Design as a Facilities Management Administrator and play a key role in ensuring the seamless operation of our properties and facilities. In this exciting role, you'll manage vendor relationships, coordinate maintenance, track expenses, and assist with facility oversight, helping to maintain Power Design’s campus, The Grid, to the highest standards. This dynamic position offers a blend of administrative support and hands-on project involvement.

Job Responsibility

  • Provide administrative support, managing communications, scheduling, and task tracking for the property management team
  • Create and track work orders, ensuring timely follow-up and resolution
  • Conduct campus inspections to uphold 5S standards and address reported issues
  • Coordinate routine maintenance, repairs, and inspections with the Property Coordination Manager, Assistant Property Manager and vendors
  • Serve as the main contact for vendors onsite and manage service calls as needed
  • Verify vendor invoices for accuracy and ensure timely payments
  • Order supplies and materials for the team
  • Support property-related projects, such as development, expansion, or renovation
  • Collaborate with cross-functional teams to drive property initiatives
  • Maintain furniture and utility logs and report any variances
  • Process and cross-check weekly timecards for various teams

Requirements

  • 2-3 years of administrative support experience in Property or Facilities Management preferred
  • College degree preferred
  • High School diploma or GED required
  • Strong multitasking and organizational skills, with the ability to manage multiple projects and communication channels
  • Excellent verbal and written communication skills with a customer service focus
  • Proficiency in Microsoft Office and property management software (Yardi, MRI, or similar)
  • Ability to prioritize effectively in a fast-paced environment
  • Strong problem-solving skills and attention to detail
  • Able to work independently and collaborate with diverse teams
  • Experience supporting senior management and juggling multiple responsibilities
  • Proactive, self-motivated, and capable of balancing daily tasks with long-term projects
  • Flexible availability, with occasional need for work outside of core business hours
  • Professional, positive attitude with the ability to build relationships with tenants, vendors, and internal teams
  • Commitment to Power Design’s core values, including integrity
Power Design - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Facilities Management Administrator

8 matching positions

Facilities Administrator

We’re looking for a proactive Facilities Administrator to play a key role in kee...
Location
Location
United Kingdom , Warwick
Salary
Salary:
27000.00 - 30000.00 GBP / Year
dennis-eagle.co.uk Logo
Dennis Eagle
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational skills with great attention to detail
  • Confident communicator with the ability to coordinate multiple tasks
  • Ability to prioritise and work effectively in a fast-paced environment
  • Knowledge of maintenance processes or facilities operations
  • Proactive mindset with a problem-solving approach
  • Commitment to health & safety and compliance standards
Job Responsibility
Job Responsibility
  • Coordinating planned and reactive maintenance across the site
  • Keeping accurate records, reports, and compliance documentation up to date
  • Liaising with contractors, suppliers, and internal teams
  • Monitoring building systems and escalating issues quickly
  • Supporting health & safety processes, audits, and risk assessments
  • Managing ordering of tools, equipment, and consumables
  • Providing general administrative support to the facilities function
What we offer
What we offer
  • 25 days holiday plus Bank Holidays
  • Enhanced Pension Scheme and DIS Benefit
  • Employee Assistance Programme
  • Health Shield Medical Cash Plan
  • GP Anytime
  • Training and Development
  • Cycle to Work Scheme
  • Care Concierge
  • Occupational Health Support and Health Surveillance
  • My Benefits Platform
  • Fulltime
Read More
Arrow Right

Administrator, Facilities & Sustainability (Asia Pacific)

Make an impact with NTT DATA. Join a company that is pushing the boundaries of w...
Location
Location
Singapore , Singapore, South East
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly motivated and has the ability to work independently and deliver quality work
  • Excellent administrative skills including the filing of documentation, processing invoices for payments including excellent knowledge of MS Word, Excel and Powerpoint
  • Detail-orientated with Excellent organizational skills
  • Ability to prioritize tasks and multi-task
  • Solid verbal and written communication skills
  • Knowledgeable of safety practices
  • Excellent time management and project management skills
  • Demonstrate a positive attitude towards work and can manage assigned job processes
  • Ability to work well under pressure and respond readily to emergency situations
  • Able to deal with people of all levels sensitively, tactfully, diplomatically, and professionally at all times with good interpersonal skills
Job Responsibility
Job Responsibility
  • Supports and ensure that all maintenance and repairs requests received within the NTT DATA office environment and related buildings are carried out in line with the service level agreement
  • Participate in Sustainability & Facilities related work including Business Continuity and Community projects and activities
  • Supports and Coordinates the distribution of and response to all service requests related to the facilities
  • Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
  • Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms, and pantries
  • Document and report on in-progress, new, and/or completed maintenance, and repair requests to management
  • Co-ordinate routine maintenance and repairs schedules
  • Assist with ensuring that the tasks are completed according to the schedule and update and maintain the maintenance database
  • Ensure that buildings, offices, and equipment are maintained to the required standards and that service levels are met
  • Provide support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
  • Fulltime
Read More
Arrow Right

Facilities Administrator

The Facilities Administrator has the primary responsibility to support general m...
Location
Location
Philippines , Kapitolyo
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proactive and motivated and can work independently, as well as under supervision
  • Some knowledge of general hygiene practices
  • Some knowledge of facility layout
  • Good verbal and written communication skills
  • Detail orientated with good organizational skills
  • Some knowledge of safety practices
  • Good at time management
  • Ability to work well under pressure
  • Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
  • High school certificate
Job Responsibility
Job Responsibility
  • Ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement
  • Coordinates the distribution of and response to all service requests related to the facilities
  • Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
  • Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms and kitchens
  • Documents and reports on in progress, new and/or completed maintenance, and repair requests to management
  • Coordinates routine maintenance and repairs schedule and assists with ensuring that the tasks are completed according to the schedule and updates / maintains the maintenance database
  • Provides support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
  • Liaises with all internal and external stakeholders including building services management, security, and access control and cleaning staff
  • Escalates non-performance of internal and external stakeholders to the management
  • Assists with any relevant activities as assigned by management
  • Fulltime
Read More
Arrow Right

Facilities Administrator

The Facilities Administrator has the primary responsibility to support general m...
Location
Location
Philippines , Makati City
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proactive and motivated and can work independently, as well as under supervision
  • Some knowledge of general hygiene practices
  • Some knowledge of facility layout
  • Good verbal and written communication skills
  • Detail orientated with good organizational skills
  • Some knowledge of safety practices
  • Good at time management
  • Ability to work well under pressure
  • Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
  • High school certificate
Job Responsibility
Job Responsibility
  • Ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement
  • Coordinates the distribution of and response to all service requests related to the facilities
  • Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
  • Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms and kitchens
  • Documents and reports on in progress, new and/or completed maintenance, and repair requests to management
  • Coordinates routine maintenance and repairs schedule and assists with ensuring that the tasks are completed according to the schedule and updates / maintains the maintenance database
  • Provides support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
  • Liaises with all internal and external stakeholders including building services management, security, and access control and cleaning staff
  • Escalates non-performance of internal and external stakeholders to the management
  • Assists with any relevant activities as assigned by management
  • Fulltime
Read More
Arrow Right

Executive Director Of Facilities Management – Business Operations

University of Massachusetts Lowell Executive Director of Facilities Management B...
Location
Location
United States , Lowell
Salary
Salary:
Not provided
mma.org Logo
Massachusetts Municipal Association
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A master’s degree in business administration, financial management, or a related field is required, or a bachelor’s degree with 15+ years of directly related experience
  • At least 10 years of progressively responsible financial management experience, including budgeting, analysis, and reporting
  • A minimum of 7 years in business management roles with oversight of finance, procurement, and operations
  • Seven years of leadership experience with increasing responsibility
  • Knowledge of university budget processes, nonprofit accounting, procurement standards, and risk management
  • Strong communication, organizational, and interpersonal skills, with the ability to build effective relationships across diverse constituencies
  • Demonstrated ability to balance facilities and financial priorities while leading teams and supporting division goals
  • Proficiency in relevant business systems, including budget and database software
Job Responsibility
Job Responsibility
  • Provides strategic leadership and oversight of fiscal, procurement, administrative, and business services for the Facilities Management Division
  • Ensures strong financial stewardship, operational continuity, regulatory compliance, and data-informed decision-making aligned with institutional priorities and a commitment to customer service and continuous improvement
  • Ensures that all Facilities Management fiscal and business processes align with University policies, procedures, and systems to support an efficient, compliant, and service-oriented organization
  • Leads the development, analysis, and reporting of accurate, timely financial and operational data, supporting capital, operating, deferred maintenance, and utility budgets in collaboration with key campus partners
  • Oversight of division-wide business and administrative functions, including operational support, equipment and infrastructure management, and procurement processes
  • Ensures compliance with University and State regulations while driving improvements in policies, processes, and operational effectiveness
  • Leads business continuity planning, risk management, and policy development, while fostering strong cross-functional relationships and representing Facilities Management across the University
  • Prepares executive-level reports and insights to support strategic planning and decision-making across the division
  • Fulltime
Read More
Arrow Right

Purchasing And Facilities Administrator

Ryanair are currently recruiting for a Purchasing and Facilities Admin to join E...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
ryanair.com Logo
Ryanair - Europe's Favourite Airline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Full EU / UK driving license
  • Proven Computer and Microsoft Office skills. Experience with SAP is highly desirable
  • Ability to work under tight deadlines effectively and efficiently
  • Good organisation skills and ability to work on own initiative
  • A strong outgoing personality
Job Responsibility
Job Responsibility
  • Handle a wide variety of admin functions to support the Purchasing & Facilities department
  • Work closely with Accounts Payable on the invoice payment process including the prepping of invoices, reconciliation, delivery dockets for approval etc
  • Manage key supplier/service account, including negoation on costs
  • Maintain files & produce internal reports to cover Finance, uniforms & SAP areas
  • Monitoring of delivery dates, times of incoming / outgoing supplies and advise all personnel of arrival/departure of same
  • Monitor facilities, organising callouts and maintenance checks, when required
  • Monitor and control of archiving records for all departments
  • Apply Building facilities management to all relevant sites
  • Plan and organise weekly movement of stock to outstations while maintaining and updating stock records and purchasing system
  • Reporting and communicating to management on problems which arise and suggest solutions on how to overcome them
What we offer
What we offer
  • Competitive salary
  • Discounted and unlimited travel to over 250 destinations
  • Defined Contribution Pension Scheme – Matched up to 5% or €5,000
  • Death in Service Benefit – Up to 2 times of annual basic salary
  • 20 Days Annual Leave – Increasing to 22 days after 12 months and 25 days after 3 years of continuous service
  • Option for up to 5 additional unpaid leave days per year
  • Cycle 2 Work Scheme
  • Unrivalled career progression
  • Fulltime
Read More
Arrow Right

Infrastructure & Facilities Administrator

Client: BAE Systems Job Type: Contract Job Title: Facilities & Infrastructure Ad...
Location
Location
United Kingdom , Portsmouth
Salary
Salary:
25.00 GBP / Hour ▼
outsource-uk.co.uk Logo
Outsource UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of the Business environment for project
  • Have excellent interpersonal skills and be friendly, courteous and professional in dealing with all stakeholders
  • Be competent in drafting professional communications to distribute to all occupants of the Building
  • Be proficient in the use of appropriate IT packages including Microsoft Office Applications
  • Ability to respond to internal/external customer enquiries, providing information and guidance as appropriate and, where appropriate
Job Responsibility
Job Responsibility
  • Assist Infrastructure & GFA Manager with producing monthly plant forecasts for all Ship Repair projects, this includes producing forecasts for FTSPs and 4-week forecasts for Upkeeps
  • Assist Infrastructure & GFA Manager with updating the Building Custodian register, understanding where there are gaps and ensuring rectification
  • Collate and attend weekly meetings with the Projects, KBS & MOD associated with plant hire and GFA assets
  • Progress damage and loss cases, investigating discrepancies, and liaising with projects to recover costs where applicable
  • Run regular reports to display plant hire-related costs for the calendar year, helping to identify areas for potential cost savings
  • Analyse data to identify patterns in plant hire costs, damage, and losses, enabling us to take preventative actions
Read More
Arrow Right

Facilities Administrator

Location
Location
United Kingdom , Rochdale
Salary
Salary:
27000.00 - 30000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administrative and organisational skills
  • Excellent communication and customer service abilities
  • Confidence working in a busy environment and managing multiple priorities
  • High attention to detail and accuracy
  • Experience using Microsoft Office including Excel, Outlook, Teams, and Word
Job Responsibility
Job Responsibility
  • Managing facilities records, compliance documents, service logs, and asset registers
  • Supporting shared inboxes, telephone enquiries, and internal facilities requests
  • Coordinating inbound and outbound mail, courier services, scanning, and document handling
  • Assisting with Planned and Reactive Maintenance tasks alongside the Helpdesk Coordinator
  • Logging, tracking, and updating maintenance work orders through CAFM systems
  • Coordinating contractor visits, permits, and service reports
  • Supporting audits, inspections, and compliance activities
  • Raising purchase orders, processing invoices, and tracking expenditure
  • Assisting with office moves, space planning, and equipment management
  • Supporting health, safety, and sustainability initiatives across the workplace
What we offer
What we offer
  • Hybrid working (2 - 3 days WFH)
  • A wide range of flexible staff benefits, from high-street discounts to wellbeing and lifestyle perks
  • Healthcare cash plan
  • 24 days’ holiday plus holidays
  • Enhanced maternity and paternity packages (eligibility criteria apply)
  • Opportunities for development and progression
  • Fulltime
Read More
Arrow Right