Facilities Maintenance Coordinator Job at Massachusetts Municipal Association (Concord)

Facilities Maintenance Coordinator

Coordinate with other departments using telecommunications devices in order to r...

Location

Armenia , Yerevan

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 2 years of related work experience

Job Responsibility

Coordinate with other departments using telecommunications devices in order to respond to requests and resolve maintenance issues and to put rooms needing maintenance out of order
Coordinate and schedule with other departments in the event of major system shut down or major repair or improvement
Maintain purchase orders log and file purchase orders upon payment, ensuring that orders match packing slips
Follow all company and safety and security policies and procedures
report maintenance problems, safety hazards, accidents, or injuries
complete safety training and certifications
and properly store flammable materials
Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language

Fulltime

Facilities & Maintenance Coordinator

We are seeking a proactive and hands-on Facilities & Maintenance Coordinator wit...

Location

United Kingdom , London

Salary:

16.48 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities, Building Services, or Maintenance coordination role
Strong M&E (Mechanical & Electrical) knowledge/background - either qualified or through practical experience
Experience working with or managing contractors and service providers
Ability to diagnose building issues and assign works to the correct trade
Good understanding of health & safety regulations within a facilities environment
Strong organisational skills with the ability to manage multiple tasks and priorities
Excellent communication and stakeholder management skills
Proactive, hands-on approach with strong attention to detail

Job Responsibility

Carry out regular walkthrough inspections of the building, proactively identifying maintenance and operational issues
Assess defects and faults and allocate works to the correct trade discipline (electrical, mechanical, fabric, etc.)
Act as the main point of contact between contractors and the internal maintenance team
Coordinate and monitor contractor performance, ensuring works are completed on time, safely, and to standard
Work closely with the maintenance department to prioritise and track reactive and planned works
Raise, log, and track jobs
Ensure compliance with health & safety regulations, safe systems of work, and building procedures
Support contractor inductions and verify permits to work where required
Ensure accurate record-keeping of maintenance activities and building issues
Provide regular feedback and updates to management on building performance and outstanding issues

Fulltime

Facilities Maintenance Program Coordinator

Facilities Maintenance Program Coordinator Coordinates campus facilities mainten...

Location

United States , Manhattan

Salary:

47486.00 - 65000.00 USD / Year

Kansas State University

Expiration Date

July 26, 2026

Requirements

High-School Degree or equivalent
Minimum of 5 years of trade/project coordination experience within public sector, institutional, higher education, or commercial facilities
Valid Driver's License
Strong understanding of commercial building systems (MEP), public purchasing rules, facility regulatory requirements (life/safety, elevator and environmental, laboratory), and preventive maintenance methodologies
High level of computer skills with proficiency with institutional CMMS (AiM) and BMS systems, project management software as needed, and the ability to interact with teams on MEP improvements
Exceptional organizational, written and verbal communication skills to navigate and collaborate with diverse campus stakeholders

Job Responsibility

Coordinates campus facilities maintenance by overseeing projects, analyzing AiM/Gordian data, coordinating service vendors, standardizing workflows, ensuring regulatory compliance, and maximizing equipment reliability to protect university assets
Develops, implements, and oversees maintenance projects across all campus facilities as directed
Utilizes data from Computerized Maintenance Management Systems (AiM) and other data systems (Gordian) to maximize equipment lifespans, ensure regulatory compliance, and manage service contract vendors
Standardizes maintenance workflows, coordinates with campus trades, and manages specialized service vendors to protect state-funded university assets with minimal disruption to the academic mission

Fulltime

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...

Location

United States

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
2+ years of experience in administrative, facilities, office coordination, or similar roles
Strong organizational and time-management skills
Ability to multitask and prioritize competing requests
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong communication and customer service skills
Comfortable working independently and problem-solving in real time

Job Responsibility

Coordinate maintenance, repairs, and service requests with vendors and building management
Monitor facility conditions and address issues related to safety, cleanliness, and functionality
Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
Track service contracts, work orders, and facilities-related expenses
Support office moves, space planning, and workstation setups
Ensure compliance with safety procedures and company standards
Provide general administrative support to office leadership and teams
Answer phones, manage calendars, and coordinate meetings
Order and manage office supplies and inventory
Maintain records, files, and documentation (digital and physical)

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Contract Facilities Coordinator

Beacon Hill's client is seeking a detail-oriented and proactive Facilities Coord...

Location

United States , Minneapolis

Salary:

25.00 - 27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Ability to work independently while collaborating effectively with cross-functional teams
Strong organizational and prioritization skills
Self-starter with a positive, professional, and energetic approach
Excellent verbal and written communication abilities
Ability to remain flexible and perform well under tight deadlines and changing priorities
Strong problem-solving and customer service skills
Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Previous experience in facilities coordination, property management, office operations, or a related administrative function is highly preferred

Job Responsibility

Coordinate and support a small team responsible for facility maintenance and operational activities
Build and maintain positive working relationships with internal partners, property management teams, landlords, and service providers
Monitor vendor and contractor performance to ensure services meet quality and compliance standards
Assist with sourcing and onboarding vendors and service providers as needed
Support facility-related financial processes, ensuring documentation and transactions are completed accurately and on schedule
Manage purchase orders and maintain records within the company's financial management system
Help prepare monthly accrual reports and track facility-related expenses
Perform regular site inspections, building audits, and safety reviews to maintain operational standards
Support compliance with risk management programs, safety regulations, and industry best practices
Ensure facilities are maintained in a clean, organized, and fully functional condition

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

60000.00 - 70000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Maintenance Technician

The Facilities Maintenance Technician is responsible for the upkeep, repair, and...

Location

United States , Rockford

Salary:

Not provided

Wolverine Worldwide

Expiration Date

Until further notice

Requirements

Proven experience in facilities maintenance, general construction, or a related field, preferably within a commercial office environment as well as, warehouse/retail building types
A strong understanding and technical expertise in a variety of trades, including HVAC, electrical, plumbing, and carpentry, and general building maintenance
Strong ability to diagnose problems and implement effective solutions quickly and efficiently
A proactive and detail-oriented approach to work, with the ability to manage multiple priorities and work independently or as part of a team
Basic computer knowledge for record-keeping, email communication, and operating building automation and maintenance management systems
Valid driver's license and reliable transportation required
Ability to read work orders, manuals, and basic schematics

Job Responsibility

Conduct regular inspections of the building, grounds, and equipment to identify and address maintenance needs proactively
Conduct scheduled inspections, lubrication, filter changes, and testing on various systems and equipment to prevent future problems
Perform general and detailed repairs on various building systems, including plumbing, electrical, and HVAC systems
Troubleshoot issues as they arise and determine the best course of action
Coordinate, monitor, and oversee the work of external contractors and vendors for specialized repairs or services, ensuring quality deliverables and compliance
Perform general maintenance tasks such as painting, patching drywall, minor carpentry, door/lock repair, and ensuring the overall cleanliness and appearance of the facility
Maintain warehouse infrastructure such as dock doors, dock levelers, racking systems, lighting, and floor conditions
Provide general warehouse labor for sale prep, basic organizing, scrapping/selling items
Conduct regular inspections to identify maintenance needs, safety hazards, and fire code compliance issues
Responsible for building controls systems for HVAC, lighting, etc

Fulltime

Senior Facilities Coordinator

Arrive Logistics is a leading transportation and technology company in North Ame...

Location

United States , Austin

Salary:

Not provided

Arrive Logistics

Expiration Date

Until further notice

Requirements

Strong background and experience in facilities management
Thorough understanding of building maintenance, systems, and construction
Must have valid Driver’s License with satisfactory driving record
Must be available to respond to calls 7 days a week 24 hours per day
Working knowledge of word processing and spreadsheet software and ability to create reports and tracking
Ability to work independently with minimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner
Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors
Ability to work effectively in a team oriented, fast paced and high demand environment
Ability to maintain a high level of confidentiality while working with highly sensitive information
Ability to maintain a professional and positive manner

Job Responsibility

Subject Matter Expert (SME) for all facilities systems. Implements and administers all facilities digital applications and optimizes facilities capabilities
Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items
Receives, manages, and processes Facilities tickets and requests
ensures problems are resolved quickly and efficiently
Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services
Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment
reorders as needed
Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies
Responsible for training facilities contractors and ensuring their performance is up to Arrive’s standards
Respond to & complete maintenance service requests as assigned

What we offer

medical, dental, vision, life, disability, and supplemental coverage
matching 401(k) program
Employee Resource Groups
office wide engagement activities, team events, happy hours and more
casual dress code
work in Austin, TX
free on-site parking
fully stocked coffee bar
onsite gym
free counseling sessions through Employee Assistance Program

Fulltime

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Facilities Maintenance Coordinator

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