Facilities Helpdesk Co-Ordinator Job at 14forty (Preston)

Front Office Executive

Handling the Front desk and maintaining daily activities; Assisting daily visito...

Location

India , Bengaluru

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Handling the Front desk and maintaining daily activities
Assisting daily visitors & co-ordinating them with the concern person
Handling local / international calls and transferring the calls to the concerned dept./person
Keeping a track of Social engineering calls
Keeping a check of meeting rooms
Escorting visitors
Booking of meeting rooms
Managing the medical aid and replenishing the same
Co-ordinating with the CEM team with the issues related to their team
Co-ordinating with facility exec. / AFM for issues related to facilities etc.

Fulltime

Receptionist

As a Receptionist, you will play a key role within the Receptionist team. Report...

Location

Taiwan , Taipei

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma or above with relevant experience
Certificate in Secretarial, Business Studies, or equivalent
Computer literacy is a definite pre-requisite
Good command of English and Chinese

Job Responsibility

Manage the telephone console, receive and divert incoming calls
Receive, greet, guide visitors including co-ordination with employees
Responsible for maintaining telephone registers
Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times
Administer meeting and conference room bookings
Distribute of internal and external mails throughout the office and coordinate with courier companies to handle outbound mails and parcels
Monitoring and ensure pantries and mailroom are clean and tidy
Maintain records for office supplies and services order expenses and assist in invoice processing
Co-ordinate the printing of business cards
Responsible for ensuring availability of magazines/ brochures and directory signage

What we offer

We’ll offer you a competitive salary and benefits package

Fulltime

Receptionist

As a Receptionist, you will play a key role within the Receptionist team. Report...

Location

Taiwan , Tainan

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma or above with relevant experience
Certificate in Secretarial, Business Studies, or equivalent
Computer literacy is a definite pre-requisite
Good command of English and Chinese

Job Responsibility

Manage the telephone console, receive and divert incoming calls
Receive, greet, guide visitors including co-ordination with employees
Responsible for maintaining telephone registers
Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times
Administer meeting and conference room bookings
Distribute of internal and external mails throughout the office and coordinate with courier companies to handle outbound mails and parcels
Monitoring and ensure pantries and mailroom are clean and tidy
Maintain records for office supplies and services order expenses and assist in invoice processing
Co-ordinate the printing of business cards
Responsible for ensuring availability of magazines/ brochures and directory signage

What we offer

Group Insurance Plan
Annual Leave
Labor Insurance
National Health Insurance
Employee Welfare Committee
Employee Assistance Programme (EAP)

Fulltime

Laboratory Operations Manager

We are hiring for a Laboratory Operations Manager for a state of the art £30mill...

Location

United Kingdom , Southampton

Salary:

Not provided

Beautiful Recruitment

Expiration Date

Until further notice

Requirements

Ability to commute/ work in Southampton on site Monday – Friday daily is essential
Minimum of 5 years of experience managing a Laboratory as a Laboratory Manager or having worked for a Laboratory Services/ Lab FM Company as a Laboratory Operations Manager, managing onsite service engineers, maintenance engineers, maintenance technicians of equipment in a regulated laboratory, pharmaceutical or similar environment
You will have been a Laboratory Manager, Laboratory Equipment Service Manager, Laboratory Engineering Operations Manager, Life Science Facilities Manager or equivalent with responsibility for a team of Laboratory Equipment Service Engineers, Calibration Engineers, Service Technicians or Calibration Engineers reporting into you where you have to co-ordinate the scheduling of PPM works to customer satisfaction and manage the team successfully
Bachelor’s degree in a related field (e.g. Quality, Business, Engineering, Chemistry or equivalent)
Proven Experience In Analytical Equipment Service/Laboratory Asset Maintenance/ Manufacturing or Laboratory Equipment Engineering Operations Management With Strong Leadership Skills
Strong team development, performance management and employee engagement skills to motivate the team and drive performance excellence
Knowledge of working to GLP on a pharmaceutical, biotech, analytical chemistry, or medical device/similar R&D site
Experience with SAP or other similar CRM systems and good working knowledge of Excel
Ability to work to budgets and ensure that the laboratory equipment maintenance is brought in on budget
Ability to lead change management programs and drive operational innovation tailored to the Southampton site

Job Responsibility

Lead a diverse team of laboratory equipment service engineers, laboratory equipment calibration technicians, helpdesk and technical staff at the Southampton site, fostering a collaborative and high-performance work environment
Deliver lab equipment service engineering support through the site based engineering team reporting directly in to you
Manage third party service agreements and host vendor service engineers on site to undertake warranty maintenance to lab equipment
Drive operational control through metrics and KPI management, including customer satisfaction and service delivery performance
Be customer facing, working with the site based customer’s Laboratory Managers to deliver excellent engineering services on site
Inspire and develop team performance through recruitment, coaching, mentoring, and recognition, ensuring a skilled workforce at the Southampton site
Utilise SAP and other CRM tools for asset management and operational efficiency
Implement and manage continuous improvement initiatives and innovation projects focused on enhancing the efficiency and effectiveness of Southampton site operations

What we offer

excellent salary and benefits

Fulltime

Laboratory Manager

In this position, the successful candidate will oversee and guide the day-to-day...

Location

United Kingdom , Cambridge

Salary:

Not provided

Avantor

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in a scientific discipline, preferably Biochemistry, or equivalent laboratory experience
Proven excellent customer service focus and ability to work collaboratively
Clear and concise written and spoken communication skills
Ability to influence people at all levels to deliver improvements and cost savings to the customer
Some knowledge and experience of lean sigma processes is an advantage
Able to partner with other teams and suppliers and deliver results in a matrix environment, managing multiple internal and external partners/stakeholders.
Excellent problem-solving capabilities and confidence to make clear decisions sometimes with limited information.
Exceptional planning, organisational, analytical and networking skills.
Project management skills, ability to be flexible and handle multiple responsibilities and tasks on a regular basis
Proficient in data capture, analysis and reporting utilising various IT systems particularly Microsoft Excel

Job Responsibility

Operational day to day Laboratory management providing a ‘single point of contact‘ for laboratory scientists and external visitors
Ensures the laboratory maintains its operational efficiency by liaising with all FM suppliers - planning preventative and scheduled maintenance regimes with minimal impact to daily operations, ensuring any FM helpdesk requests are completed
Assists with organised visits from internal/external partners and regulatory bodies
Maintains and organises laboratory consumable inventories and provides reports to the Dept leadership team as requested
Performs laboratory inductions for internal/external and temporary lab users working in the area to familiarise them will lab policies and procedures
Provide operational support on projects to build understanding of business needs and identify opportunities for process improvements
Co-ordinate laboratory scientists to ensure 6-monthly laboratory cleans are completed effectively
Maintain and update the orientation plan for new starters
Knowledge or experience of equipment IQ/OQ/PQ
Serves as a committee member on several cross functional teams including: SHE Safety Committee, Operations Lab Rep meetings. Ensure relevant actions are implemented with Research labs

What we offer

competitive salary and benefits package
flexible approach to work

Fulltime

Facilities Support Coordinator

Location

Ireland , Dublin; Limerick

Salary:

35000.00 - 40000.00 EUR / Year

paretofm

Expiration Date

Until further notice

Requirements

Previous administrative experience desirable
Previous helpdesk experience is desirable
Previous experience of Corrigo is desirable
Previous experience overseeing contractors required
Demonstrate strong administration skills
Strong IT skills including Microsoft Office
Excellent telephone and email manner, with solid communication and interpersonal skills
Excellent attention to detail

Job Responsibility

Monitoring the client email inbox and responding to queries
Inputting and tracking reactive jobs on our tracker /CAFM system
Actively monitoring open reactive jobs including chasing for updates and allocating reactive jobs to engineers and contractors
Raising purchasing orders for engineers and other team members as required
Allocating PPM tasks to engineers and contractors
Ensuring any subcontractor PPMs are booked in on time
Attend client meetings on a weekly basis (online and in person)
Attention to detail is imperative for this role and continuously looking for improvements
Scanning compliance documentation (in-house and sub-contractor)
Closing down completed jobs and uploading any associated paperwork

Fulltime

Facilities Administrator

We are seeking a cheerful and professional Facilities Administrator to join our ...

Location

United Kingdom , Gravesend

Salary:

13.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
A proactive and cheerful attitude
ready to tackle challenges with a smile
Previous experience in facilities management or administrative roles is a plus
Proficiency in Microsoft Office Suite and familiarity with facilities management software

Job Responsibility

To support the Estates Manager in managing the administration for the Estates facilities
To assist the team to manage contractors working on site
checking DBS compliance
arranging access
ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
To obtain quotes
for essential repairs across the sites and to place orders as required
Liaising with contractors and staff to schedule in repair works
To ensure goods are ordered
delivered and invoices are processed

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Operations Support Coordinator

Location

Ireland , Dublin

Salary:

35000.00 - 40000.00 EUR / Year

paretofm

Expiration Date

Until further notice

Requirements

Previous administrative experience desirable
Previous helpdesk experience is desirable
Previous experience of Corrigo is desirable
Previous experience overseeing contractors required
Demonstrate strong administration skills
Strong IT skills including Microsoft Office
Excellent telephone and email manner, with solid communication and interpersonal skills
Excellent attention to detail

Job Responsibility

Monitoring the client email inbox and responding to queries
Inputting and tracking reactive jobs on our tracker /CAFM system
Actively monitoring open reactive jobs including chasing for updates and allocating reactive jobs to engineers and contractors
Raising purchasing orders for engineers and other team members as required
Allocating PPM tasks to engineers and contractors
Ensuring any subcontractor PPMs are booked in on time
Attend client meetings on a weekly basis (online and in person)
Attention to detail is imperative for this role and continuously looking for improvements
Scanning compliance documentation (in-house and sub-contractor)
Closing down completed jobs and uploading any associated paperwork

Fulltime

Facilities Helpdesk Co-Ordinator

14forty

Location:
United Kingdom , Preston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 21, 2026

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