Facilities Help Coordinator Job at 360 Resourcing Solutions (Theale)

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

Randstad is partnering with a leading provider of integrated infrastructure and ...

Location

Australia , Sydney

Salary:

38.00 - 40.00 AUD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Previous experience in Customer Service, Administration, Scheduling, Maintenance, Property, or Facilities Management
High attention to detail, strong organisational skills, and a proactive attitude toward problem-solving
Passion for helping people, managing contractor relationships, and providing high-quality customer service
A sound understanding of WH&S regulations and comfort using digital tools like Microsoft Office or work scheduling systems
A current driver's licence and the flexibility to respond to after hours call outs if needed

Job Responsibility

Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs
Lead team of two receptionists
Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion
Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems
Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections
Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems

What we offer

Join a friendly, supportive, and high-performing team with a strong culture of collaboration
Report to a supportive Facilities Manager dedicated to your professional development and open communication
On-site parking available
Temporary position with the potential for permanent employment

Fulltime

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator / Accountant II

We are looking for a detail-focused Facilities Coordinator / Accountant II to su...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma and 1–2 years of relevant experience in accounting support, data administration, procurement coordination, or a related field
Hands-on experience with data entry, reporting, and record maintenance in business or financial systems
Working knowledge of Microsoft Excel and the ability to organize, review, and analyze transactional information accurately
Familiarity with purchase orders, invoices, budget tracking, and account coding practices
Strong attention to detail with the ability to follow established policies, procedures, and compliance expectations
Effective problem-solving skills with the ability to research discrepancies and resolve issues independently
Strong communication and collaboration skills for working with vendors, procurement teams, and internal stakeholders
Experience in retail, construction, facilities, or project-based operational environments is a plus

Job Responsibility

Maintain and update purchase order and project-related records across business systems to ensure information is complete, accurate, and submitted on schedule
Review financial and operational data for inconsistencies, correcting account coding, budget details, and invoice-related discrepancies before they affect downstream processes
Support the administration of platforms such as Coupa, Workday, and Procore by entering, validating, and monitoring data in alignment with company procedures
Develop and improve workflows that can support increasing transaction volume while preserving data quality and operational efficiency
Use automation and digital tools to reduce manual effort, strengthen reporting accuracy, and improve the speed of recurring administrative tasks
Work with procurement and internal partners to address vendor setup questions, resolve record issues, and maintain reliable onboarding information
Investigate moderately complex data and reporting concerns, determine root causes, and implement practical solutions based on available information
Prepare timely analyses and operational reporting that help stakeholders monitor contracts, spending activity, and budget performance
Identify opportunities to refine system usage and encourage more effective processes based on business needs and user feedback

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

We are looking for a Facilities Coordinator to support day-to-day workplace oper...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in shipping and receiving operations, including hands-on knowledge of regulated or compliance-sensitive shipments
Previous exposure to facilities, workplace services, property support, or site operations in an onsite environment
Strong customer service and communication skills with the ability to interact effectively with clients, vendors, and internal stakeholders
Ability to complete physical tasks such as lifting, moving, or transporting materials and equipment weighing up to 50 pounds
Proficiency with basic computer applications, including Microsoft Outlook, Microsoft Excel, and work order or tracking systems
Solid attention to detail for documentation, recordkeeping, and adherence to safety, security, and operational procedures
High school diploma or equivalent credential

Job Responsibility

Manage incoming and outgoing packages, materials, and deliveries while ensuring items are logged, sorted, and routed accurately
Prepare shipments that require regulated handling and complete documentation in accordance with applicable compliance and safety guidelines
Work closely with couriers, freight providers, vendors, and internal teams to coordinate timely pickups, deliveries, and shipment status updates
Maintain organized records for shipping activity, tracking details, inventory levels, and related operational paperwork
Support the facility through routine inspections, light maintenance tasks, minor issue resolution, and escalation of larger repair needs
Create, monitor, and follow up on service requests and external vendor work orders to help keep the site operating efficiently
Assist with workplace upkeep in shared areas such as break spaces and help maintain a clean, orderly, and welcoming environment
Serve as the primary onsite point of contact for visitors, clients, and service providers by delivering responsive and attentive customer support

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Facilities Coordinator

We are looking for a Facilities Coordinator 4 to support daily site operations a...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in facilities coordination, workplace operations, customer service, or a similar support-focused role
Strong working knowledge of Microsoft Excel, Word, and Outlook
Ability to manage vendor relationships, purchase orders, and routine financial or operational reporting with accuracy
Comfortable conducting inspections, audits, and process follow-up in a detail-focused office or property environment
Effective verbal and written communication skills with the ability to work well with stakeholders at multiple levels
Able to work independently, stay organized under pressure, and adapt to changing priorities
Bachelor’s degree in a related field is preferred

Job Responsibility

Coordinate day-to-day facility activities and help guide a small group of multi-skilled support personnel to ensure work is completed effectively
Build strong working relationships with client contacts, property representatives, and external service providers to maintain smooth site operations
Oversee contractor activity onsite, confirming work meets expected quality, safety, and service standards
Support sourcing and engagement of vendors and services based on operational needs and business priorities
Manage purchase order activity and assist with financial administration, including tracking expenses, accrual support, and maintaining accurate records
Perform routine walkthroughs, inspections, and compliance checks while reinforcing safety practices and established building procedures
Contribute to risk management efforts, emergency preparedness planning, and business continuity coordination for the site
Prepare operational updates, KPI-related reporting, and other requested documentation to support management review and decision-making
Maintain the facility in a detail-oriented, orderly condition and assist with account continuity during staffing changes as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Receptionist & Facilities Coordinator

We are looking for a Receptionist & Facilities Coordinator to join our Exeter of...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture
Excellent verbal and written communication skills
Good numerical confidence for basic record keeping and ordering tasks
Ability to prioritise workload and remain calm under pressure
Flexible approach to hours when occasional early starts or late finishes are needed for events

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required

Fulltime

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Facilities Help Coordinator

Job Description

Job Responsibility

Requirements

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