Facilities & Fleet Administrator Job at Vodafone (Tirane)

Procurement Admin

This is an exciting opportunity to provide vital procurement and administrative ...

Location

United Kingdom , Oldham

Salary:

26500.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills
Ability to manage multiple tasks efficiently and effectively
Prioritisation skills and confidence working in a fast-paced and ever changing environment
Excellent communication skills, both verbal and written
Previous experience in construction or a similar industry
Familiarity with procurement processes and purchase ledger

Job Responsibility

Managing Communication: Handle incoming telephone calls professionally and courteously
Facilities Administration: Oversee the company's facilities and maintain smooth operations
Equipment Management: Facilitate hires and off-hires of plant and equipment, ensuring optimal usage
Supplier Liaison: Work with hire companies and suppliers to ensure compliance with cost contracts, while negotiating better terms
Fleet Management: Keep track of fleet details and coordinate necessary repairs
HSEQ: Maintaining the highest standards of health, safety, environment, and quality (HSEQ) across all projects

What we offer

24 day holiday
Hybrid working after probation

Fulltime

Construction Administrator

This is an exciting opportunity to provide vital procurement and administrative ...

Location

United Kingdom , Oldham, Manchester

Salary:

26500.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills
Ability to manage multiple tasks efficiently and effectively
Prioritisation skills and confidence working in a fast-paced and ever changing environment
Excellent communication skills, both verbal and written
Previous experience in construction or a similar industry
Familiarity with procurement processes and purchase ledger

Job Responsibility

Managing Communication: Handle incoming telephone calls professionally and courteously
Facilities Administration: Oversee the company's facilities and maintain smooth operations
Equipment Management: Facilitate hires and off-hires of plant and equipment, ensuring optimal usage
Supplier Liaison: Work with hire companies and suppliers to ensure compliance with cost contracts, while negotiating better terms
Fleet Management: Keep track of fleet details and coordinate necessary repairs
HSEQ: Maintaining the highest standards of health, safety, environment, and quality (HSEQ) across all projects

What we offer

Hybrid working after probation

Fulltime

Office Coordinator

The role is reporting to Facility & Administration Manager coordinating all BU a...

Location

Poland , Warsaw

Salary:

8800.00 PLN / Month

Coca-Cola HBC

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in a similar position
Very good organizational and communication skills with the ability to cooperate in the multinational work environment
Open to cooperation and proactive attitude to day-to-day tasks
Excellent interpersonal skills and ability to build relationships in a demanding professional environment
Ability to react fast and finding solutions to difficult ad hoc office situations as problems faced are difficult to moderately complex
Very good command of English

Job Responsibility

Contacting vendors for office supplies/equipment and outsourcing services and running negotiation with them
Coordination and responsibility for the administrative area
Monitoring admin budget within proposed guidelines
Implement administrative procedures and guidelines across BU based on brief from Facility & Administration Manager
Homedrink allowance and internal consumption procedure coordination and execution
Support other facilties in PL in coordination of BU topics
Contacting with contractors for projects where required, coordinating repairs
Follow up on services related to electric maintenance, mechanics, hydraulics, carpentry and masonry, substituting, changing, cleaning, repairing and installing pieces, components and equipment
Day to day collaboration with regards to Health and Safety conditions in the offices are met/ office works performed in collaboration with IT department, collaboration with Fleet & Security department on office related topics as per brief from facility manager
Supporting in organization of large-scale employee related events across BU, (family days, Xmas party, celebrations in offices)

What we offer

Medical Care: employees have an opportunity to enroll for a health insurance plan
Fruit for employees: we provide fresh, seasonal fruits at all our locations
EAP (Employee Assistance Program): 24/7 access to free consultation and assistance for employees and their family members in dealing with personal and professional problems and challenges
Flexible working conditions: hybrid model (3 days in the Office), shorter Fridays, ability to start your working day between 7 am and 10 am
Additional days off for taking up annual leave: if you use all your annual leave each year, you will receive up to 3 additional days off
Lunch cards: the lunch card, which we subsidize every month, will allow you to purchase meals at your favorite places
In-kind: Every quarter you will receive Coca-Cola HBC Poland products

Fulltime

Xinzhuang Site Manager

Explore a world of opportunities with us. Look ahead with us and help shape inno...

Location

China , Shanghai Xinzhuang

Salary:

Not provided

Evonik Industries

Expiration Date

October 01, 2026

Requirements

University (First degree)
Wide and deep experience providing expert competence
Experience of planning, managing and organizing resources within short / medium timescales within the overall policy framework
Acts with expertise as the organization's authority on using clear and effective verbal communications skills to express ideas, request actions and formulate plans or policies
Uses expertise to act as organizational authority on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives
Applies expertise to act as the organizational authority on developing appropriate plans or performing necessary actions based on recommendations and requirements
Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing, monitoring, interpreting and understanding policies and procedures, while making sure they match organizational strategies and objectives
Uses comprehensive knowledge and skills to work independently on costing, budgeting and finance tasks while providing guidance and training to others
Uses comprehensive knowledge and skills to act independently while guiding and training others on achieving full compliance with applicable rules and regulations in management and/or operations
Applies comprehensive knowledge and skills to work independently while providing guidance and training to others on creating relevant, lucid and effective reports

Job Responsibility

Authority management, Xinzhuang Industrial Park
As the first contact window, keep and maintain good relationship with Xinzhuang Industrial Park and other local authority functions, to ensure the smooth operation and development of Xinzhuang site
Support the regional Public and Government Affairs team to foster relations with the relevant municipal and district governmental departments and authorities
Facility and Insurance
Manage the day-to-day operations of a variety of office services includes but not limited to travel service, insurance management, expats car & housing management, office construction/renovation project management, space planning, copy services
office supplies, equipment, and inventory
administrative assistance
mail distribution and messenger services
records management
fleet management

What we offer

hybrid and flexible working environments with #SmartWork
performance-based remuneration
occupational health benefits
attractive career paths
high-quality development programs

Fulltime

Facility Coordinator cum Receptionist

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Adequate interpersonal skills to manage diverse range of service providers and Client representatives
Sound written and oral communication skills
Ability to manage multiple operational matters on a daily basis
Working knowledge of OH&S and BCA Regulations
Proven capacity to understand and interpret commercial contracts
Capacity to deal with ambiguity and seek guidance in areas of difficulty
Experience in technical, facility management or project management activities
Sound computer skills in Microsoft Office

Job Responsibility

Assist the Facility Management team in the delivery of services especially all help desk issues & user services
To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset & vendor management
Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site
Specifically manage the role of the receptionist, the office assistants
Reception & Front Desk Management
Manage the receptionist in the discharge of the front office duties
Corporate Amenities
Oversee pantry services, presentations and staff events
Manage kitchen equipment inventory and maintenance
Ensure the general cleanliness of the office and the management of the Janitorial team

Fulltime

General Manager

We are seeking a General Manager to oversee all day‑to‑day operations across a f...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven leadership skills including goal setting, coaching, training, and mentorship
Strong interpersonal and communication abilities
Ability to adapt quickly to changing priorities and operational challenges
In‑depth understanding of operational management within the fuel distribution or related industry
Strong financial and business management acumen
Experience leading organizational change and continuous improvement initiatives
Excellent analytical, strategic planning, and problem‑solving skills
Proficiency with ERP systems, spreadsheets, reporting tools, and data analysis
General knowledge of IT systems and operational technology
Combination of education and experience equivalent to 10+ years of general management, preferably in fuel distribution or a related field

Job Responsibility

Team Leadership & Operations Lead and manage a team of approximately 11 employees to ensure productivity, engagement, and alignment with business goals
Foster a detail oriented, supportive, and collaborative work environment built on trust and accountability
Provide coverage for staff functions as needed, including office and administrative roles
Collaborate with internal leadership to align strategy, share key business updates, and support coordinated decision‑making
Facilities, Fleet & Compliance Management Oversee maintenance, safety, and regulatory compliance for all facilities, including fuel docks, cardlock locations, and office operations
Ensure proper operation and upkeep of equipment and machinery, including fuel dispensers and cardlock systems
Maintain compliance with all local, state, and federal regulations governing fuel distribution operations
Coordinate with staff and vendors to ensure timely processing of invoices, payments, and banking activities
Sales & Customer Relations Maintain and strengthen relationships with existing customers throughout the region
Grow revenue through new customer acquisition, contract bids, partnerships, and other business development opportunities

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Operations Specialist

CEC is a privately-held engineering firm, serving both public entities and priva...

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field preferred
Three to Five years’ experience in relevant operations role, having managed physical assets
Property management and fleet management background preferred
Strong interpersonal skills
Mechanically inclined with the ability to make minor repairs/adjustments to facilities/equipment as needed
Skilled in contract negotiation for both services and equipment
Ability to work independently
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs

Job Responsibility

Coordinates asset, facility, and fleet management programs
Coordinates the procurement process, including solicitation of materials, review of submissions, and maintenance of required records
Assist and coordinates facility expansion and new construction
Coordinates lifecycle planning of assets
Assists in ensuring a safe work environment at all locations
Develops and maintain processes and procedures
Identifies customer needs and communicates effectively
Compiles information, generates reports, analyzes results and presents findings/suggestions
Solicits, negotiates, and maintains vendor contracts and updates vendors as needed
Supports CEC events conducted at the facilities

What we offer

excellent benefits
professional development and growth opportunities

Fulltime

Receptionist

We are seeking a professional and welcoming Receptionist to serve as the face of...

Location

Spain , Madrid

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 2-3 years reception or customer service experience, preferably in corporate environment
Fluency in Spanish and English required, additional languages advantageous
Strong communication and interpersonal skills with natural hospitality orientation
Proficiency in Microsoft Office suite and reception management systems
Professional appearance and demeanor with attention to detail

Job Responsibility

Provide warm, professional greeting to all visitors, clients, suppliers, and employees
Manage visitor registration, manage security badges, and coordinate escort services as required
Handle incoming calls with professionalism, directing inquiries appropriately and taking accurate messages
Maintain reception area presentation and ensure it reflects company standards at all times
Coordinate meeting room bookings and ensure spaces are properly configured for various requirements
Arrange catering services, audio-visual equipment setup, and room preparations for internal and external meetings
Support event logistics including setup, coordination during events, and post-event cleanup oversight
Assist with general administrative tasks including mail distribution, package handling, and courier/post coordination
Maintain comprehensive records and database management while overseeing administrative processes that enhance team efficiency
Handle purchase order creation, supplier invoice verification, and coordinate with the finance department for payment processing

What we offer

Competitive remuneration package based on experience

Fulltime

Facilities & Fleet Administrator

Vodafone

Location:
Albania , Tirane

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 27, 2026

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Job Posted:
April 27, 2026