Facilities Executive Job at JLL (Bengaluru)

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

Facilities Executive

Sopra Steria is seeking a Facilities Executive to handle front office responsibi...

Location

India , Noida

Salary:

Not provided

Sopra Steria

Expiration Date

Until further notice

Requirements

Adept in MS office
Assist the facility team members to prepare the monthly facilities MIS
Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

Job Responsibility

Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

What we offer

Inclusive and respectful work environment
Open positions for people with disabilities

Fulltime

City Executive

Join a vibrant, collaborative organisation dedicated to delivering a 5-star expe...

Location

United Kingdom , London

Salary:

28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A friendly, professional communicator who loves helping people
Strong organisational skills and attention to detail
Ability to multitask and stay calm in a busy environment
Previous experience in reception, customer service, or facilities support is a plus
Familiarity with security systems, CRM software, and standard office applications

Job Responsibility

Greet tenants and visitors warmly, leaving a positive impression every time
Keep reception tidy and organised, managing post and deliveries
Answer calls for the company and virtual tenants, transferring or taking messages
Programme fobs/access cards and ensure reception is always manned
Provide day-to-day assistance to tenants across the portfolio
Respond quickly to office and building queries, coordinating maintenance requests
Host seasonal client events in reception
Complete daily building checks and maintain company standards
Report and action maintenance issues promptly
Prepare show offices and communal areas for viewings

What we offer

20 days + bank holidays, increasing by 1 day per year (up to 25 days), PLUS 3 extra days over Christmas
Access to Perkbox, including private medical cover
Monthly company socials and a genuinely supportive team environment

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Director, Construction & Facilities

The Director, Construction & Facilities is responsible for leading the company’s...

Location

United States , Alpharetta

Salary:

Not provided

The Honey Baked Ham Company

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in business or related field
5–7+ years leading Construction and/or Facilities functions in retail, restaurant, or franchise environments
Proven experience managing complex remodels and regulated jurisdictions (e.g., California)
Strong capital project management and facilities operations background
Demonstrated success leading teams, vendors, and cross-functional stakeholders
Strong executive communication and decision-making skills
Proficiency in Microsoft Office and facilities/work order systems (e.g., Corrigo)

Job Responsibility

Leading the company’s Construction and Facilities functions to support operational excellence, brand consistency, and profitable growth across company-owned and franchise locations
Planning, execution, and oversight of all construction-related activities including remodels, relocations, conversions, seasonal stores, and capital reinvestment projects
Ongoing facilities maintenance and asset lifecycle management
Ensuring projects are delivered safely, on time, on budget, and in compliance with all regulatory, brand, and operational requirements
Partnering closely with Operations, Marketing, IT, Finance, and Franchise partners
Owning the development and management of the annual Capital and Facilities budgets
Building scalable processes, vendor accountability, and strong internal controls
Directly leading Construction and Facilities teams, including project managers, facilities managers, and support staff
Recruiting, developing, and performance-managing a high-performing team
Establishing clear roles, accountability, escalation paths, and decision frameworks

What we offer

Better work/life balance
Real career growth
Competitive pay + matched 401(k)
A fun & casual environment

Fulltime

Paint Process Engineer

The Paint Process Engineer will execute new product program launches, perform ma...

Location

India , Bengaluru

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Mechanical / Chemical / Paint Engineering/ Master's in Chemical or Paint Technology
5+ years of product launch experience including Paint facility execution, process set up, material management related to paint shop from Automotive OEMs
Sound knowledge of automotive paint shop processes, material, equipment, layout development
Sound knowledge of conducting manufacturing planning studies in paint shops
Good knowledge of paint manufacturing requirements & virtual vehicle assessments
Working knowledge of Fanuc, DURR robot graphic user interface software
Good knowledge of AutoCAD, MS Project, MS Office applications
Working knowledge of instruments testing color, appearance and physical properties of paints and plastics like BYK-mac, Wavescan dual etc.
Good knowledge on interpreting Process & Instrumentation diagrams
Sound understanding of the GVDP, GLP, Quality Chain, DFMEA-PFMEA

Job Responsibility

Execute green field and brown field facility execution projects from initiation to closure for paint shops
Execute paint shop process improvements, defect troubleshooting, FTQ & equipment uptime improvement
Execute virtual vehicle assessments for product programs to validate Paint Manufacturing Requirements (MRs)
Execute paint warranty analysis & reporting for global paint shops
Perform manufacturing planning studies, layout planning, facility designs, material releases, benchmarking
Participate in global technical team meetings and report out regional issues, lessons learnt and project progress updates
Develop automation for Paint facility CAD workflows using APIs, macros, templates, and rule-based design tools to reduce design cycle time and engineering rework and integrate CAD with PLM/Teamcenter
Build and maintain Digital twins for product, process, and performance. Establish end-to-end digital thread across PLM - CAD - Simulation - MES systems for complete traceability
Validate product and process models with real-time data and maintain fidelity throughout product lifecycle
Build content pipelines from CAD/PLM into XR environments and ensure data security and version control

Fulltime

New

Brownfield Production Coordinator

This is a long-term contract role for a Brownfield Production Coordinator workin...

Location

Qatar , Doha

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Higher National Diploma (HND) in an Engineering discipline
8 years diversified Oil and Gas or Chemical Industry experience within Engineering, Operations or Maintenance
5 years at a supervisory level
3 years DCS process panel operator experience

Job Responsibility

Act in a designated Emergency Response role during incidents with responsibility for supporting the coordination, emergency mustering, search and rescue and shelter in place or evacuation of the facility under direction from the Incident Commander
Administratively support the implementation of the company permit to work system
Support the Brownfield Execution at Offshore, by providing oversight to execution teams ensuring appropriate PTW preparation
Act as single point of contact offshore for all PTW related execution activities and be the primary interface between Operations and the Brownfield execution Party for PTW related issues
Support all type of PTW audits and implement the recommendations within the stipulated period
Support the securement of operational equipment to prepare OESS teams for facility shutdown and zero energy activity readiness
Assist in the execution of facility shutdown, isolation and zero energy demonstration activities of equipment to allow for safe handover of facility to contractor to execute Brownfield work
Lead daily permit to work coordination meeting, update and circulate list of next day’s/week’s planned work activities with relative order and priority
Keep up-to-date daily register of PTW’s, supplementary certificates, audits, and performance statistics
Communicate with Brownfield Operations Supervisor on next day’s permits for authorization ensuring no conflicts with any relevant standing Instructions or operational situations

Fulltime

Facilities Executive

JLL

Location:
India , Bengaluru

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Job Posted:
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