Facilities Executive Jobs

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

Admin Executive

The Admin Executive is responsible for ensuring the smooth and efficient functio...

Location

India , Pune

Salary:

Not provided

GlobalStep

Expiration Date

Until further notice

Requirements

Admin experience in an ITES setup with exposure to 24/7 environment
Graduate in any stream
Hospitality background with strong English communication (Reading, writing & speaking)
Flexibility and adaptability to operate effectively responding to changing requirements
Ability to maintain confidentiality of all information and ability to answer all queries from clients, vendors and employees

Job Responsibility

Ensure the facilities are maintained in a manner conducive to ensuring a smooth and efficient working environment for all employees
Manage all aspects of the facility infrastructure including Communication and liaison with all necessary vendors
Assist in the smooth operation of the Transportation, Cafeteria, Housekeeping, Security, and other related functions
Support all employee and client related activities inside and outside the office premises
Take care of all hospitality related aspects for clients and company guests visiting India
Address and resolve any administrative-related issues or complaints promptly and professionally
Coordinate regular safety drills and ensure all employees are aware of emergency procedures

What we offer

Competitive salary and benefits package
A rare opportunity to help build and shape a brand-new team
A professional, fun, and supportive work environment

City Executive

Join a vibrant, collaborative organisation dedicated to delivering a 5-star expe...

Location

United Kingdom , London

Salary:

28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A friendly, professional communicator who loves helping people
Strong organisational skills and attention to detail
Ability to multitask and stay calm in a busy environment
Previous experience in reception, customer service, or facilities support is a plus
Familiarity with security systems, CRM software, and standard office applications

Job Responsibility

Greet tenants and visitors warmly, leaving a positive impression every time
Keep reception tidy and organised, managing post and deliveries
Answer calls for the company and virtual tenants, transferring or taking messages
Programme fobs/access cards and ensure reception is always manned
Provide day-to-day assistance to tenants across the portfolio
Respond quickly to office and building queries, coordinating maintenance requests
Host seasonal client events in reception
Complete daily building checks and maintain company standards
Report and action maintenance issues promptly
Prepare show offices and communal areas for viewings

What we offer

20 days + bank holidays, increasing by 1 day per year (up to 25 days), PLUS 3 extra days over Christmas
Access to Perkbox, including private medical cover
Monthly company socials and a genuinely supportive team environment

Fulltime

Operations Executive

Manage operations related to security, carpark facilities, and compliance measur...

Location

Malaysia , Petaling Jaya

Salary:

Not provided

IKEA

Expiration Date

December 26, 2025

Requirements

Bachelor Degree in Occupational Safety and Health or related fields, or experience in Polis Bantuan
Possess at least 2-3 years of experience in operations and building Safety and Security
Fluent in English (written and spoken)
Ability to design and deliver training related to safety and security
Computer literate
Knowledge of local laws and regulations on safety and security related
Great attention for details
Strong analytical and planning skills
Good interpersonal skills and able to build good working relationships at all levels
Proactive, independent, team player, organised, work under pressure and to meet deadline in multi-tasking environment

Job Responsibility

Key person for Security of the Centre
Monitor and ensure compliance on local authority regulations and Safety & Security Manual compliance especially on threat, burglary, theft & fraud, crime, access control and robbery
Identify potential security threats and propose remedial actions/measure to the Assistant Safety & Security Manager
Monitor and conduct inspection as pre-required interval for the security system to ensure the systems are always in working and proper functions as per requirement
Manage Fire Command Centre (FCC) daily operations and response to any emergency situations and proper document it
Monitor outsource security overall daily operations performance to ensure the duty is carry out in accordance to the job scopes and responsibility for smooth operations and security of the Centre’s operations
Prepare security roster to ensure smooth operations performance accordance to the scopes and responsibility
Conduct safety & security related training to securities to ensure comply requirement and interval
Work with security to oversee and monitor the fire system, access control, CCTV and PA system to ensure in good working order
First response to security related incident and carry out investigation to gather relevant information and recommend prevention action and counter measure to prevent the similar occurrence

Fulltime

New

Executive Asset Advisor

Our Advisory unit (responsible for the PPP Advisory and Infrastructure, Asset an...

Location

Australia , Brisbane

Salary:

Not provided

MBMpl

Expiration Date

December 19, 2025

Requirements

Capabilities in and exposure to business processes, organisation development and structures and the delivery of asset management and FM services either in the public or private sector
Experience of implementation or working with recognised appropriate international standards such as ISO55000 or ISO41000
A tertiary qualification across Business, Building, Property, Asset Management or Facilities Management
Accreditation to an industry body (FMA, IFMA, TEFMA, PCA, PFA, UDIA, AMC, IAM, IPWEA, RICS or AIQS)
Strong written and verbal communication capabilities and analytical skills
Advanced Microsoft Office skills (Word, Excel, Access, and Project)

Job Responsibility

Evaluate and report on asset and facilities management delivery models, identifying key strengths, weaknesses, opportunities, and risks
Benchmark FM and asset management practices against industry standards (e.g. ISO 55000, ISO 41000)
Review lifecycle and whole-of-life cost models
Deliver due diligence reports for asset and FM services within PPP frameworks
Advise on building maintenance strategies, including reactive and preventative maintenance, minor capital works, and lifecycle replacement programs
Guide clients through transitions into and out of FM/AM delivery models and service provider arrangements
Collaborate with clients and stakeholders to prepare comprehensive procurement and contracting documentation (e.g. service specifications, KPIs)
Lead and facilitate stakeholder workshops and presentations
Produce structured reports aligned to MBM standards, including: Feasibility analyses, Peer review assessments including PSC and HVHR reporting, Service delivery evaluations, Business case development, Procurement scopes and bid reviews, Performance management frameworks
Deliver evaluation reports for operational planning documents, including: Mobilisation and readiness plans, Asset management strategies, Contract delivery frameworks, Monitoring and performance review systems, Soft services management plans

What we offer

An opportunity to grow professionally in a supportive and stimulating work environment
In-house and external learning programs
Engagement with industry functions and client interactions to build networks
Continuous personal and professional development within the company, with a focus on sustainability practices

Fulltime

!

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Director, Workplace

The Director, Workplace will play a critical role in shaping the employee experi...

Location

United States , San Francisco

Salary:

221000.00 - 260000.00 USD / Year

Checkr

Expiration Date

Until further notice

Requirements

10+ years experience in workplace operations, including 6 years in a direct people management role
exceptional ability to collaborate effectively with senior executives, thriving in a rapid-paced and high-growth setting
attention to detail, proficient in managing multiple tasks, time management
initiative in identifying improvement opportunities for processes and policies relating to the future of work
demonstrated data-driven approach with an analytical mindset in problem-solving
extensive experience in managing and strategizing for a sizable real estate portfolio
strong expertise in fostering culture and understands the elements that boost engagement in a hybrid workplace
experience leveraging AI and digital workplace technologies to optimize operations and employee experience
event management experience required
IFMA CFM credential preferred, but not required

Job Responsibility

Design and build a world-class workplace employee experience for Checkr employees
take charge of Checkr’s real estate strategy, handling both the portfolio's expansion and its maintenance
lead the design and implementation of Checkr’s hybrid work model, ensuring a balance between remote and office-based work settings
drive productivity, engagement, connection, and innovation within our team, leveraging both physical and digital space
design and execute internal Checkr events, acting as a link to external events when necessary
implement and leverage AI-driven tools to optimize operations, space utilization, and measure efficiency
deliver exceptional workplace services that reconcile cost, business needs, and employee expectations to build a dynamic and adaptable workplace
utilize relevant metrics to measure the Workplace team's success, including financial analysis, business planning related to Checkr’s real estate portfolio, and key performance indicators
stay ahead of future work trends and adapt Checkr’s model based on expert insights and data, both internal and external
oversee daily facilities operations, such as janitorial duties, HVAC maintenance, food service, and general maintenance across all Checkr locations

What we offer

A fast-paced and collaborative environment
learning and development allowance
competitive compensation and opportunity for advancement
100% medical, dental, and vision coverage
up to $25K reimbursement for fertility, adoption, and parental planning services
flexible PTO policy
monthly wellness stipend, home office stipend
in-office perks such as lunch four times a week, a commuter stipend, and an abundance of snacks and beverages

Fulltime

Facilities Executive

Sopra Steria

Location:
India, Noida

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 16, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities Executive

Admin Executive, Facilities

Admin Executive

City Executive

Operations Executive

Executive Asset Advisor

Workplace Experience Coordinator

EA and Admin Manager

Director, Workplace

Facilities Executive

Sopra Steria

Location:India, Noida

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:July 16, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities Executive

Admin Executive, Facilities

Admin Executive

City Executive

Operations Executive

Executive Asset Advisor

Workplace Experience Coordinator

EA and Admin Manager

Director, Workplace

Location:
India, Noida

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
July 16, 2025