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Robert Half Logo Robert Half · Office Administration

Facilities Coordinator

United States, El Segundo · Job Posted June 10, 2026
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Job Description

We are looking for a Facilities Coordinator to support daily onsite operations in El Segundo, California. Serve as the first point of contact for visitors while helping maintain an organized, welcoming, and efficient workplace environment. The role includes reception support, coordination of meeting spaces, mail and package handling, and assistance with office services and employee events. This is a short-term assignment covering a leave of absence and requires a detail-oriented, service-focused approach in a fully in-person setting.

Job Responsibility

  • Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
  • Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
  • Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
  • Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
  • Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
  • Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
  • Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
  • Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
  • Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

Requirements

  • High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
  • Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
  • Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
  • Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
  • Basic math ability for simple calculations related to office or hospitality tasks
  • Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
  • Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

What we offer

  • medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
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