Facilities Coordinator Job at Randstad (Sydney)

New

Facilities Coordinator

We are looking for a Facilities Coordinator to provide support to the day-to-day...

Location

United Kingdom , Stratford | London

Salary:

32000.00 - 35000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

July 14, 2026

Requirements

Support day-to-day facilities management
Assist with events and match days
Coordinate departmental administration, contractor documentation, purchase orders, scheduling, and operational reporting
Assist Head of Facilities with management of Total FM provider

Job Responsibility

Act as central point of coordination for departmental administration, contractor documentation, purchase orders, scheduling and operational reporting
Support wider team including projects, sustainability and events team
Assist Head of Facilities with management of stadium's Total FM provider

What we offer

25 days annual leave (pro-rata for part time employees) plus bank holidays
Discretionary bonuses for exceptional performance
Private medical insurance with Bupa
Life insurance and income protection with Canada Life
Employee Assistance Programme and discounts platform
Workplace pension with Royal London (5% employer contribution match)
Paid sick leave
Enhanced family leave (maternity/shared parental/adoption: 26 weeks full pay, 10 weeks half pay, three weeks statutory)
Additional paid leave for fertility treatment
Suite of loans (season ticket, childcare deposit, tenancy deposit, cycle to work)

Fulltime

New

Facilities Coordinator

We are looking for a Facilities Coordinator to support the day-to-day operation,...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in facilities operations, building maintenance, or a related environment with increasing responsibility
Minimum of 1 year of experience leading staff, vendors, or work teams in a facilities or operations setting
Working knowledge of preventive maintenance practices, building safety standards, and regulatory compliance requirements
Experience using Microsoft Office applications and web-based systems
Strong communication and relationship-building skills with the ability to work effectively with leadership, staff, and external vendors
Valid Georgia driver’s license with an acceptable driving record and the ability to travel locally when needed
Ability to work a flexible schedule, including occasional evenings, weekends, holidays, and emergency response situations
Ability to perform physical tasks such as standing, walking, lifting up to 25 pounds, bending, kneeling, climbing, and working in confined or elevated spaces

Job Responsibility

Coordinate maintenance and repair activity across multiple campus buildings, including building systems such as plumbing, electrical, fire protection, and other essential infrastructure
Organize and track preventive and reactive maintenance programs to improve equipment reliability and minimize service interruptions
Conduct routine property inspections to identify safety concerns, maintenance needs, and compliance issues, then follow through on corrective action
Support emergency preparedness efforts by assisting with response procedures, evacuation planning, and facility-related incident coordination, including occasional after-hours needs
Oversee outside service providers and contractors, ensuring work is completed on schedule, within standards, and in line with applicable regulations
Assist with renovation, repair, and capital improvement work by coordinating timelines, materials, and communication among stakeholders
Manage purchasing of maintenance supplies, tools, and related resources with attention to cost control and operational needs
Help monitor maintenance spending and contribute to budget planning for ongoing facility needs and larger improvement projects
Provide coordination support for housekeeping, facilities staff, and fleet-related maintenance, registration, and compliance activities as needed

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...

Location

United Kingdom , Manchester

Salary:

27000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a corporate environment
Excellent administration skills including document management
Solid work history
Willingness to help at all times
Positive attitude
Excellent customer service skills

Job Responsibility

Set up for meetings and manage room bookings
Document management including printing, filing, binding
Cover reception when required
Manage cleaning contracts
Coordinate Audiovisual equipment set ups
Manage car park facilities and visitor passes
Book contractors and oversee any repairs
Support with fire safety and first aid training
Respond to queries and issues promptly
Arrange landscaping of outdoor areas

Fulltime

Facilities Coordinator

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

Facilities Coordinator

Randstad is partnering with a leading provider of integrated infrastructure and ...

Location

Australia , Sydney

Salary:

38.00 - 40.00 AUD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Previous experience in Customer Service, Administration, Scheduling, Maintenance, Property, or Facilities Management
High attention to detail, strong organisational skills, and a proactive attitude toward problem-solving
Passion for helping people, managing contractor relationships, and providing high-quality customer service
A sound understanding of WH&S regulations and comfort using digital tools like Microsoft Office or work scheduling systems
A current driver's licence and the flexibility to respond to after hours call outs if needed

Job Responsibility

Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs
Lead team of two receptionists
Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion
Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems
Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections
Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems

What we offer

Join a friendly, supportive, and high-performing team with a strong culture of collaboration
Report to a supportive Facilities Manager dedicated to your professional development and open communication
On-site parking available
Temporary position with the potential for permanent employment

Fulltime

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

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Facilities Coordinator

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