Facilities Coordinator Job at JLL (Heredia)

Facilities Coordinator

JLL

Location:
Costa Rica , Heredia

Category:
Real Estate

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Join JLL as a Facilities Coordinator in our Costa Rica, Heredia location where you'll serve as the operational backbone of comprehensive facility management for our corporate clients. This dynamic role combines technical expertise with client service excellence as you orchestrate multiple service providers, manage critical building systems, and ensure seamless daily operations. You'll collaborate directly with leadership teams while gaining valuable experience in facilities management, vendor relations, financial oversight, and EHS compliance. This position offers exceptional opportunity for professional growth in the facilities management sector while contributing to JLL's commitment to delivering world-class real estate services.

Job Responsibility:

Coordinate preventive and corrective maintenance for critical building systems including HVAC, electrical, fire safety, and plumbing while managing work orders through CORRIGO system
Conduct client meetings with leadership associates and facility managers, maintaining strong relationships while implementing JLL processes and procedures
Prepare comprehensive monthly reports by collecting data from multiple sources, managing financial closures, and tracking vendor performance metrics
Oversee vendor management activities including procurement processes, performance evaluations, and documentation coordination while serving as primary vendor contact
Support engineering projects by coordinating external contractors, supervising on-site work, and ensuring proper permit documentation and system updates
Manage office services operations including space planning, supply inventory, meeting room coordination, and soft services like cleaning and waste management
Execute EHS compliance activities through inspections, training coordination, audit support, and monthly reporting to maintain safety standards

Requirements:

University degree in Industrial Engineering, Business Administration, Facilities Management, or related field with demonstrated academic achievement
Minimum 3 years of proven experience in facilities management or operations with measurable results in vendor coordination and system maintenance
Intermediate to Advanced English proficiency (written and verbal) plus fluency in Spanish for effective client and vendor communication
Demonstrated experience with vendor management and procurement processes including contract negotiation and performance monitoring
Background in financial reporting and budget management with experience in monthly closures, forecasting, and OPEX budget preparation
Hands-on experience with HVAC, electrical, and building maintenance systems including preventive maintenance program management
Technical aptitude for building automation systems and maintenance coordination with ability to troubleshoot basic facility issues

Nice to have:

Experience with CORRIGO, ARIBA, or similar facilities management software platforms for work order and procurement management
Knowledge of EHS regulations and compliance requirements specific to Costa Rica or international corporate environments
Previous experience supporting corporate clients in multi-tenant environments with understanding of service level agreements
Certification in facilities management (CFM, FMP) or willingness to pursue professional development in facilities management
Background in space planning and occupancy management with database management experience
Experience with quarterly vendor scorecards and performance improvement action plan development
Familiarity with LATAM reporting requirements and regional business practices in facilities management

Additional Information:

Job Posted:
February 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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