Facilities Coordinator Job at Robert Half (New York)

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

60000.00 - 70000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

Location

United Kingdom , London

Salary:

16.48 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities management or a related field is preferred
Excellent communication skills, both written and verbal
Strong organizational skills and attention to detail
Ability to multitask and prioritize effectively
Proficiency in Microsoft Office Suite and facility management software
A positive attitude and a team-oriented mindset

Job Responsibility

Coordinate daily facilities management activities to ensure seamless operations
Liaise with contractors and service providers to facilitate timely maintenance and repairs
Assist in managing budgets and resources for facility operations
Conduct regular inspections to maintain safety and compliance standards
Handle communication with residents and stakeholders to address any facility concerns
Support the implementation of health and safety policies within our housing facilities
Keep records of facility activities and prepare reports as needed

Fulltime

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

Facilities Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator to support...

Location

United States , Richmond

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of facilities coordination, office operations, property management, workplace services, or related administrative experience
Experience working directly with vendors, contractors, maintenance providers, and work order management systems
Strong organizational, multitasking, and problem-solving skills with the ability to prioritize competing demands independently
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
Excellent communication and customer service skills with the ability to interact professionally with employees, leadership, vendors, and visitors
Associate's degree or facilities-related certification preferred

Job Responsibility

Serve as the primary contact for facilities requests, work orders, and building-related issues, ensuring timely follow-up and resolution for employees, vendors, and stakeholders
Coordinate vendors, contractors, and service providers for maintenance, repairs, janitorial services, HVAC, security, and other facility-related projects
Schedule and track preventative maintenance, facility inspections, repairs, and workplace services to ensure building operations remain efficient and compliant
Support office operations by managing supplies, conference room readiness, mail services, space planning, workplace moves, and employee events
Maintain facilities records, invoices, service agreements, work order systems, and vendor documentation while providing regular status updates to management

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously.
Experience working with third-party contractors to properly scope and price small-scale jobs.
Ability to research and properly scope projects based on ambiguous requests.
Understanding of basic building systems, including HVAC, electrical, and access control.
Exceptional organizational skills to keep track of multiple concurrent requests and repairs.
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person).
Ability to provide clear, concise updates on project status to internal stakeholders.

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses.
Serve as primary emergency contact for Somerville facilities.
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective.
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs.
Maintain vendor relationships and service agreements.
Track and report on facilities spending for routine maintenance and small projects.
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts.

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Somerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

Redwire Space, Inc. is seeking a Associate Facilities Coordinator. This position...

Location

United States , Jacksonville

Salary:

Not provided

Redwire Space

Expiration Date

Until further notice

Requirements

3 or more years of experience in facilities operations, multi‑site support, or a related field
Experience working with building systems such as HVAC, electrical, and mechanical components
Familiarity with OSHA guidelines, safety programs, and facility compliance tasks
Experience coordinating vendor services and contractor activities
Experienced in problem‑solving and following established organizational procedures
Experienced with Microsoft Excel, PowerPoint, and facility management systems or software

Job Responsibility

Coordinate facility needs across multiple locations and report issues to leadership for resolution
Assist with implementation and updates to facility operating procedures and maintenance processes
Support planning and scheduling of preventative maintenance for building systems such as HVAC, electrical, and general infrastructure
Conduct routine facility walkthroughs to identify maintenance needs or safety issues and escalate findings
Assist with space planning tasks including workstation changes, office moves, and furniture setup
Coordinate daily vendor activities such as janitorial, security, and maintenance services
Monitor vendor performance and communicate issues or service gaps to management
Support contractor scheduling, site access, documentation, and oversight for repairs, upgrades, and small renovations
Provide coordination for small‑scale facility projects, including collecting cost estimates, tracking progress, maintaining timelines, and updating documentation
Prepare basic reports, logs, and spreadsheets to support project and operational tracking

What we offer

Highly competitive benefits package

Facilities Coordinator

We are looking for a Facilities Coordinator to support the day-to-day operation,...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in facilities operations, building maintenance, or a related environment with increasing responsibility
Minimum of 1 year of experience leading staff, vendors, or work teams in a facilities or operations setting
Working knowledge of preventive maintenance practices, building safety standards, and regulatory compliance requirements
Experience using Microsoft Office applications and web-based systems
Strong communication and relationship-building skills with the ability to work effectively with leadership, staff, and external vendors
Valid Georgia driver’s license with an acceptable driving record and the ability to travel locally when needed
Ability to work a flexible schedule, including occasional evenings, weekends, holidays, and emergency response situations
Ability to perform physical tasks such as standing, walking, lifting up to 25 pounds, bending, kneeling, climbing, and working in confined or elevated spaces

Job Responsibility

Coordinate maintenance and repair activity across multiple campus buildings, including building systems such as plumbing, electrical, fire protection, and other essential infrastructure
Organize and track preventive and reactive maintenance programs to improve equipment reliability and minimize service interruptions
Conduct routine property inspections to identify safety concerns, maintenance needs, and compliance issues, then follow through on corrective action
Support emergency preparedness efforts by assisting with response procedures, evacuation planning, and facility-related incident coordination, including occasional after-hours needs
Oversee outside service providers and contractors, ensuring work is completed on schedule, within standards, and in line with applicable regulations
Assist with renovation, repair, and capital improvement work by coordinating timelines, materials, and communication among stakeholders
Manage purchasing of maintenance supplies, tools, and related resources with attention to cost control and operational needs
Help monitor maintenance spending and contribute to budget planning for ongoing facility needs and larger improvement projects
Provide coordination support for housekeeping, facilities staff, and fleet-related maintenance, registration, and compliance activities as needed

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

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