Facilities Coordinator

• Coordinate facility needs across multiple locations and report issues to leadership for resolution
• Assist with implementation and updates to facility operating procedures and maintenance processes
• Support planning and scheduling of preventative maintenance for building systems such as HVAC, electrical, and general infrastructure
• Conduct routine facility walkthroughs to identify maintenance needs or safety issues and escalate findings
• Assist with space planning tasks including workstation changes, office moves, and furniture setup
• Coordinate daily vendor activities such as janitorial, security, and maintenance services
• Monitor vendor performance and communicate issues or service gaps to management
• Support contractor scheduling, site access, documentation, and oversight for repairs, upgrades, and small renovations
• Provide coordination for small‑scale facility projects, including collecting cost estimates, tracking progress, maintaining timelines, and updating documentation
• Prepare basic reports, logs, and spreadsheets to support project and operational tracking
• Assist with facility safety programs, OSHA‑related tasks, and internal policy compliance
• Help conduct facility inspections and audits related to SDS, PPE, hazardous materials, and Lockout/Tagout readiness
• Support incident reporting by gathering information, documenting findings, and tracking follow‑up actions
• Help maintain emergency preparedness materials, equipment, and site readiness
• Assist with emergency equipment checks and routine inspections across multiple sites
• Support onboarding activities including access control requests, credentialing, and workspace setup
• Travel to assigned sites as scheduled or directed to support operational needs
• Perform other facility support duties as assigned

• 3 or more years of experience in facilities operations, multi‑site support, or a related field
• Experience working with building systems such as HVAC, electrical, and mechanical components
• Familiarity with OSHA guidelines, safety programs, and facility compliance tasks
• Experience coordinating vendor services and contractor activities
• Experienced in problem‑solving and following established organizational procedures
• Experienced with Microsoft Excel, PowerPoint, and facility management systems or software

• Ability to work collaboratively and communicate clearly with employees, leaders, and service providers
• Experience supporting security and access control systems
• Familiarity with emergency action plans, safety audits, and regulatory documentation
• Strong communication and interpersonal skills
• Experience supporting facility projects or operational initiatives

Highly competitive benefits package