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Beacon Hill Logo Beacon Hill · Office Administration

Facilities Coordinator

United States, Austin 20.00 - 21.00 USD / Hour · Job Posted February 07, 2026
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Job Description

Our client is seeking a temporary Facilities Coordinator to support day-to-day facilities operations and help maintain a safe, efficient, and well-managed environment at their North Austin location. This role will coordinate a small team of multi-skilled operatives, manage vendor relationships, and support key financial and operational processes across the site.

Job Responsibility

  • Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives
  • Build and maintain strong working relationships with key client stakeholders, landlords, managing agents, and facilities vendors
  • Assist in managing on-site contractors to ensure services are delivered to required standards
  • Support the procurement of vendors and services as needed
  • Assist with financial processes, including purchase order management, monthly accrual reports, and finance trackers
  • Ensure timely and accurate processing of purchase orders within the internal financial management system
  • Conduct site inspections, assessments, audits, and safety procedures in line with building and compliance requirements
  • Support implementation of the property risk management program and industry best practices
  • Maintain premises in a neat, safe, and fully operational condition at all times
  • Assist with disaster recovery and business continuity planning
  • Follow established escalation and incident reporting procedures
  • Support regular management reporting and ad hoc projects as required
  • Help achieve established Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets

Requirements

  • Ability to work independently and collaboratively within a team environment
  • Familiarity with Google Sheets, data entry and working with data
  • Self-motivated with a confident, energetic, and proactive approach
  • Strong verbal and written communication skills
  • Ability to work well under pressure and remain flexible
  • Ability to lift up to 50 lbs
  • Ability to perform inspections on a 3 floor building
  • Bachelor's degree in a related field
  • Proficiency in Google Suite
  • Clean driving record required
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