Facilities Coordinator

• Coordinate and track all incoming and outgoing shipments ensuring accurate and timely processing, including all related administrative tasks
• Coordinate with internal divisions to ensure proper handling and distribution of materials and equipment
• Maintain accurate records of all shipping and receiving activities, including tracking and documentation
• Ensure compliance with all relevant shipping regulations and guidelines
• Manage and schedule loading dock deliveries and shipment activities
• Assist in coordination and oversight of maintenance and repairs of the facility
• Assist in managing relationships with external vendors and service providers, including EHS services, janitorial services, security, maintenance contractors, and catering deliveries
• Maintain accurate records of facility-related activities, including maintenance schedules, vendor contracts, and safety inspections
• Assist with budget preparation and monitoring for facility-related expenses ensuring accuracy and compliance with contracts
• Escort vendors into lab spaces as needed while ensuring safety and compliance
• Maintain inventory of office supplies, including office furniture and equipment
• Assist in space planning and office layout changes to optimize the use of available space
• Coordinate office moves, including the relocation of furniture and equipment
• Maintain compliance with health and safety regulations and company policies
• Collaborate and support regular safety audits and drills and maintain records of safety inspections
• Assist in addressing and resolving safety concerns or incidents promptly
• Collaborate and communicate effectively with other STR sites
• Provide general administrative support to the Facilities Manager and other team members as needed
• Ensure the cleanliness and organization of the facility, including common areas, meeting rooms, and workspaces
• Other duties as assigned

• Bachelor’s degree or equivalent work experience
• 1-2 years of experience in Facilities Operations, Site Coordination, or similar roles
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, VISIO)
• Self-starter with strong organization, time management, and attention to detail
• Comfortable managing shifting priorities in a fast-paced environment
• Excellent communications and interpersonal skills to support staff and liaise with external vendors
• Strong customer service orientation with collaborative, team-first attitude
• Enthusiasm to learn, grow, and expand responsibilities across operational domains
• Ability to lift up to 40 LBS
• Ability to obtain a security clearance
• U.S. citizenship

CAD experience