Facilities Coordinator

• Prioritize and hold paramount the health, safety, and welfare of the residents and staff at all times
• Responsible for the Unit Turn refurbishment process which includes, scheduling, sequencing, and coordination of all vendor work per facilities standards
• Responsible for the issuing, tracking, and reconciliation of purchase orders for the Facilities Department
• Assist with move-in requirements from future residents and the Design Coordinator, while upholding facility standards
• Assist Director of Facilities with day-to-day tasks required for maintaining the operations of the department
• Assist the Facilities Supervisor, HVAC and Maintenance Technician as needed
• Assist with the CMMS system related to work order flow, work order creating / closing practices, and timely completion of preventative maintenance tasks
• Prepare resident billings from chargeable work orders
• Using accounting software to code facility invoices
• record expenses on spend down reports
• reconcile monthly budgets
• Assist with monthly fire drills and disaster drills
• Keep facilities related Life Safety policies, procedures, and workstation manuals updated
• Responds to resident inquires and concerns, ensuring a timely and customer service resolve
• Maintains electronic files in a complete and orderly manner in the digital document platform
• Maintains copies of all required life safety records and supporting documentation in accordance with Sun Health record retention policies for life safety binders
• Creates and maintains vendor folders and files while checking accuracy on completed paperwork submitted by vendors
• Assist with other projects and special assignments within the Facilities Department, and other departments as needed
• Make and receive facilities related phone calls to support the day-to-day operations of the department
• Assist and partake in the required facilities training
• Addresses scheduled and unscheduled visitors related to the Facilities Department resolving the situation or directs them to appropriate area or person
• Assist with proofreading and generating routine department correspondences
• Make recommendations for improvement or enhancement to job processes
• Work independently while understanding the necessity to communicate and coordinate work efforts with other departmental employees
• Assist Director to ensure the enforcement of Sun Health standards, PSPs and expectations for the designated buildings and community
• Put team success ahead of individual interests
• contribute to teamwork by demonstrating a "will-do" attitude and by working cooperatively with others, including other departments

• High School graduate or equivalent
• General building maintenance and or construction experience a plus
• Possess current or has the ability to obtain a Level 1 Fingerprint Clearance Card is required
• Must possess strong keyboarding skills and be able to accurately type a minimum of 40 words per minute
• Proficient in Microsoft Office software with intermediate spreadsheet skills (Excel)

General building maintenance and or construction experience a plus

• Comprehensive health benefits (Medical, Dental & Vision)
• 401k with immediate vesting and up to 4% employer match
• Tuition Reimbursement
• Exclusive discounts through The Employee Network
• Access to the Employee Association, supporting team members in need