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Facilities Coordinator

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WeWork

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Location:
France , Paris

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As a Facilities Coordinator, you will be responsible for supporting the Facilities Operations Managers in the delivery of Buildings’ Operational standards and KPIs. You will have a proactive approach to Operational Standards, Safety, Communication and Cost Management.

Job Responsibility:

  • Act as first point of contact for facilities-related queries
  • Support review of vendor performance - predominantly based around service contracts
  • Support with attending monthly / quarterly and annual meetings with the respective service provider to review performance against SLAs & KPIs
  • Record meeting minutes of those meetings and follow up on actions tracked
  • Ensure that Maintenance & Cleaning performance scorecards are up-to-date
  • Track what serviced assets are at each building
  • Track costs associated with the service contracts, ensuring monthly there is a report highlighting any risks and forecasting future over spend
  • Each year you will be supporting for preparing the service contract budgets
  • Support in preparing overview of lift vendors including all statutory inspection schedules
  • Be familiar with various software platforms such as Workday and Salesforce and and Power BI
  • Ensure our vendor invoicing and payment processes are followed and raise PO’s
  • Support in preparing the end of month Opex reviews to ensure all Opex related costs are captured and accruals are effectively captured
  • Ensure the Cost Trackers are set up across all markets, kept up to date reflecting changes to fixed contract costs and all variables (MiMos, Add Ons etc)
  • Mid-month reporting - support FCM
  • End month opex x budget report - support FCM
  • Order platform issues/escalations support
  • REQ/PO’s (incorrect POs, tickets, CT queries, etc..)
  • Invoicing and payments (accruals, late payments, escalations, etc…) - support FCM
  • Monitoring the pipeline of contract expirations - keep schedule up to date
  • Working with procurement for sourcing of new vendors
  • Sourcing stage is collaborative - both procurement and FCM bring vendors to the RFP process
  • Manage administration process for new vendors, adding new buildings to the contract, renewals and terminations
  • Drive cost management through analysis of costs, ongoing demand and ensuring vendor accountability to agreed costs sourcing
  • Renewing contract
  • New MSA submitting to Legal - Approval process - DocuSign sign off - WD upload
  • RFP’s with procurement and further support of mobilisation

Requirements:

  • 2+ years experience in the relevant field
  • Bachelor’s degree in relevant subject or equivalent combination of experience and education
  • Business level fluency in French and English
  • Excellent communication and organization skills
  • proactive, detail-oriented and solution-driven
  • Ability to multitask and manage priorities
  • Experience in customer service or operations preferred
  • Working knowledge of commercial MEP systems, specifically HVAC, plumbing, fire and life safety systems and electrical distribution networks preferred

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
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