CrawlJobs Logo

Facilities Coordinator

jll.com Logo

JLL

Location Icon

Location:
United States , Spencerville

Category Icon
Category:
Real Estate

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.

Job Responsibility:

  • Provide general overall FM services including continuous monitoring of facility
  • Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested
  • Assist Facility Management Team with tactical planning for the team’s goals and objectives
  • Provide facility specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate special events in support of client or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
  • Provide general overall facility management services including continuous monitoring of office/facility
  • Act as an interface with client, visitors and guests
  • Ensure appropriate follow up with customers
  • Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Requirements:

  • 2+ years’ experience with Facility or Property Administration
  • GED or High school diploma
  • Superior customer service skills and orientation
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Nice to have:

  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Proficient in MS Office, and possess strong written, verbal and people skills
  • Strong organizational skills and collaborative style
What we offer:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
JLL - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Facilities Coordinator

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...
Location
Location
Greece , Palaió Fáliro, Attica
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
April 03, 2026
Flip Icon
Requirements
Requirements
  • 2-3 years of job-related experience in facilities coordination or a similar environment
  • Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
  • Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
  • Degree in Business Administration or related field
  • An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
  • Excellent command in english
  • Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
  • Ability to calculate advanced figures such as percentages, discounts, and markups
Job Responsibility
Job Responsibility
  • Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
  • System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
  • Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
  • Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
  • Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
  • Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
  • Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
  • Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures
Read More
Arrow Right

Receptionist / Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a corporate environment
  • Excellent administration skills including document management
  • Solid work history
  • Willingness to help at all times
  • Positive attitude
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Set up for meetings and manage room bookings
  • Document management including printing, filing, binding
  • Cover reception when required
  • Manage cleaning contracts
  • Coordinate Audiovisual equipment set ups
  • Manage car park facilities and visitor passes
  • Book contractors and oversee any repairs
  • Support with fire safety and first aid training
  • Respond to queries and issues promptly
  • Arrange landscaping of outdoor areas
  • Fulltime
Read More
Arrow Right

Facilities Coordinator

We’re recruiting a Facilities Coordinator to join the Rapport team and oversee d...
Location
Location
United Kingdom , London
Salary
Salary:
34971.00 GBP / Year
14forty.co.uk Logo
14forty
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a comparable position is beneficial
  • Strong verbal and written communication abilities
  • Consistently delivers exceptional service and maintains a client-first approach
  • Flexible, self-managing, and confident in organising their own responsibilities
  • A positive, trustworthy team member who approaches tasks with enthusiasm and a proactive mindset
  • Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
Job Responsibility
Job Responsibility
  • Keep all workspace areas, meeting rooms, tea points, storage spaces, and post zones tidy, well-presented, and fully stocked, raising any housekeeping or supply concerns as they arise
  • Carry out routine checks such as floor walks, daily forms, online records, and trackers, ensuring information is logged accurately and can be easily reviewed by management
  • Coordinate with the Helpdesk and relevant teams to report maintenance needs or service faults, following up regularly to make sure issues are resolved promptly
  • Support colleagues and senior stakeholders by maintaining high service standards, collaborating with on-site teams, and helping to manage onboarding and offboarding requirements
  • Monitor internal moves, locker allocations, and clear-desk compliance while managing inbox queries and providing administrative support, always maintaining confidentiality and data accuracy
  • Uphold all health and safety procedures, contribute to required reporting, attend relevant meetings, and ensure storeroom areas remain safe and organised
  • keep managers informed of progress, risks, and updates
What we offer
What we offer
  • Exclusive travel and grocery discounts
  • Life assurance
  • Cash rewards
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital counsellor services
  • Endless learning and development opportunities
  • WOW Awards for exceptional contributions
  • One paid day off annually to support a cause
  • Fulltime
Read More
Arrow Right

Facilities Coordinator

Facilities Coordinator position in Watford for a leading organisation in the Tra...
Location
Location
United Kingdom , Watford
Salary
Salary:
33000.00 - 38000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven office management knowledge
  • Experience in multi-location organisations is a plus
  • Strong communication skills at all levels
  • Proactive with excellent planning abilities
Job Responsibility
Job Responsibility
  • Oversee office health & safety compliance
  • Manage relationships with landlords and local businesses
  • Collaborate with leaders on space requirements and capacity tracking
  • Handle all facilities management, including office supplies and equipment
  • Coordinate local & international courier services
  • Liaise with IT and service providers for top-notch support
  • Organise travel arrangements for team members
  • Welcome clients and manage office calls and visitors
What we offer
What we offer
  • 25 days annual leave
  • Pension plan
  • Access to healthcare benefits
  • Employee discount scheme on top brands
  • Opportunities for professional development
  • Fulltime
Read More
Arrow Right

Purchasing & Facility Coordinator

As a Purchasing and Facility Coordinator, you will be responsible for overseeing...
Location
Location
Malaysia
Salary
Salary:
Not provided
cordonbleu.edu Logo
Le Cordon Bleu
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Purchasing Officer or in a similar procurement role in Food and beverage setting. Minimum 2 years’ experience
  • Strong knowledge of procurement processes, supply chain management, and price negotiations
  • Proficiency in using procurement software or systems
  • Computer literacy: Emails, Microsoft word, excel, powerpoint, etc.
  • Excellent communication and negotiation skills
  • Strong analytical and problem-solving abilities
  • Attention to detail and accuracy in data management
  • Ability to work well under pressure and meet tight deadlines
Job Responsibility
Job Responsibility
  • Ensure the purchasing and storing of the consumable, non-consumable food and kitchen equipment in line with established specifications. Ensure compliance with company policies, procedures, and relevant regulations throughout the procurement process
  • Proceed Purchasing request and closing invoicing process via Metabuyer system
  • Control and Ensure the highest products quality and sufficient quantity provided to our clients & Guests. Resolve any supplier-related issues or discrepancies, such as late deliveries or defective products, in a timely manner
  • Comply with the food hygiene, Health & safety management system in place
  • Apply a strict FIFO procedure who includes: Receiving, controlling, storing, rotating and labelling the products received
  • Control and monitor accurately the stock inventory on each delivery
  • Control and monitor accurately the stock inventory on a weekly base. To have on hand up to date information of current stocks
  • Produce and submit a quarterly and a yearly stock inventory
  • Record and maintain accurate pricing data and suppliers list. To maintain a comprehensive supplier database. Maintain accurate records of purchases, pricing, and inventory levels
  • Assisting heads of departments on ordering schedules
Read More
Arrow Right

HR & Facilities Coordinator

Are you highly organised, professional, and passionate about creating a welcomin...
Location
Location
United Kingdom , Basingstoke
Salary
Salary:
14.00 - 16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • GCSE English & Maths (or equivalent)
  • Strong IT skills (MS Office, including PowerPoint)
  • Excellent communication and organisational skills
  • High attention to detail and confidentiality
  • Self-motivated, proactive, and a great team player.
Job Responsibility
Job Responsibility
  • Welcome visitors and manage incoming calls and emails
  • Coordinate deliveries, courier shipments, and maintain office supplies
  • Oversee confidential waste disposal and compliance checks (fire safety, health & safety)
  • Organise contractor visits and ensure a safe, tidy workspace
  • Support social activities and maintain compliance records
  • Assist with onboarding/offboarding: contracts, right-to-work checks, induction schedules
  • Maintain HR systems and accurate employee records
  • Prepare payroll inputs and manage benefits administration
  • Support employee relations meetings by taking notes and preparing documentation
  • Contribute to governance tasks such as policy rollouts and audits.
What we offer
What we offer
  • Support social activities
  • Hands-on experience in HR
  • Opportunity to develop your HR career.
  • Fulltime
Read More
Arrow Right

Store Facility Coordinator I

The Store Facility Coordinator I is part of the (country) Real Estate Team and r...
Location
Location
Italy , Assago
Salary
Salary:
Not provided
action.com Logo
Action
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Approximately 2 years service desk working experience
  • Local language, both verbal and written
  • English as an addition is a plus
  • Experience with different software systems / able to get quickly acquainted with new applications / system
  • Demonstrates a high level of pragmatism
  • Is very organised
  • Works efficiently and effectively, also when under time pressure
  • Works effectively with others to achieve common targets
  • Strong communicator
Job Responsibility
Job Responsibility
  • Answering, registering and processing Real Estate related tickets (questions, problems and/or complaints from internal and external stakeholders) in accordance with our internal service agreements, guidelines and procedures
  • Customer and supplier contact
  • Manage questions, problems and/or complaints from different internal and external stakeholders and ensure correct follow-up(s) until the notification has been fully processed
  • Answer questions and assist store employees in resolving problems and/or complaints (by telephone and e-mail)
  • Coordinate forwarded notifications to external suppliers, landlords and other internal departments. Requests services needed for store maintenance. When necessary, check contract agreements and debate with the service providers on the execution and timing. Coordinates these services to completion
  • Expertise
  • Coordinate activities within the department
  • Keep track of relevant internal/external developments, ensure the actively sharing of information between employees of the department
  • Develop scripts(FAQ) based on internal research in order to answer new questions and/or complaints for which no standard reply has yet been designed
  • Signal structural bottlenecks and improvement opportunities with respect to processes, procedures and systems/tools
Read More
Arrow Right

Facilities Coordinator

Proactive and organised Facilities Coordinator to ensure the smooth day-to-day r...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in facilities, office support, or front-of-house roles
  • Strong organisational and communication skills
  • A proactive, hands-on approach with a positive attitude
  • Awareness of health and safety procedures
  • Flexibility to adapt to changing priorities and responsibilities
Job Responsibility
Job Responsibility
  • Oversee daily office operations and ensure facilities are well-maintained
  • Manage office supplies, equipment, and relationships with external vendors
  • Support onboarding and office inductions for new employees
  • Coordinate internal meetings and staff events
  • Act as the first point of contact for all facilities-related queries
  • Ensure compliance with health and safety standards
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy