Facilities Coordinator

• Coordinate day-to-day facility activities and help guide a small group of multi-skilled support personnel to ensure work is completed effectively
• Build strong working relationships with client contacts, property representatives, and external service providers to maintain smooth site operations
• Oversee contractor activity onsite, confirming work meets expected quality, safety, and service standards
• Support sourcing and engagement of vendors and services based on operational needs and business priorities
• Manage purchase order activity and assist with financial administration, including tracking expenses, accrual support, and maintaining accurate records
• Perform routine walkthroughs, inspections, and compliance checks while reinforcing safety practices and established building procedures
• Contribute to risk management efforts, emergency preparedness planning, and business continuity coordination for the site
• Prepare operational updates, KPI-related reporting, and other requested documentation to support management review and decision-making
• Maintain the facility in a detail-oriented, orderly condition and assist with account continuity during staffing changes as needed

• Experience in facilities coordination, workplace operations, customer service, or a similar support-focused role
• Strong working knowledge of Microsoft Excel, Word, and Outlook
• Ability to manage vendor relationships, purchase orders, and routine financial or operational reporting with accuracy
• Comfortable conducting inspections, audits, and process follow-up in a detail-focused office or property environment
• Effective verbal and written communication skills with the ability to work well with stakeholders at multiple levels
• Able to work independently, stay organized under pressure, and adapt to changing priorities
• Bachelor’s degree in a related field is preferred

Familiarity with risk management, compliance procedures, and service level or performance metric tracking is an advantage

• Medical
• vision
• dental
• life and disability insurance
• 401(k) plan