Facilities Coordinator Job at Office Angels (Manchester)

Facilities Coordinator

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

Randstad is partnering with a leading provider of integrated infrastructure and ...

Location

Australia , Sydney

Salary:

38.00 - 40.00 AUD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Previous experience in Customer Service, Administration, Scheduling, Maintenance, Property, or Facilities Management
High attention to detail, strong organisational skills, and a proactive attitude toward problem-solving
Passion for helping people, managing contractor relationships, and providing high-quality customer service
A sound understanding of WH&S regulations and comfort using digital tools like Microsoft Office or work scheduling systems
A current driver's licence and the flexibility to respond to after hours call outs if needed

Job Responsibility

Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs
Lead team of two receptionists
Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion
Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems
Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections
Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems

What we offer

Join a friendly, supportive, and high-performing team with a strong culture of collaboration
Report to a supportive Facilities Manager dedicated to your professional development and open communication
On-site parking available
Temporary position with the potential for permanent employment

Fulltime

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator

Under the direction of the Operations Manager, the incumbent coordinates the Ani...

Location

United States , San Diego

Salary:

35.89 - 44.09 USD / Hour

UC San Diego

Expiration Date

Until further notice

Requirements

Working knowledge of practices and procedures relating to facility maintenance
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents
Skills to work under pressure of deadlines in a stressful environment
Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships
Skills to work independently and as part of a team
Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints
Working knowledge of practices and procedures of safety and emergency preparedness
Demonstrated experience (typically four years min.) of experience in building maintenance work or an equivalent combination of education and experience
Demonstrated knowledge to on a variety of maintenance tasks
Excellent computer skills and knowledge of PC hardware and software, Windows OS, and standard business software including spreadsheet, database, email client, word processing, web applications, and presentation software (i.e. MS Office Suite), with willingness and ability to expand computer hardware/software knowledge to meet the needs of business

Job Responsibility

Coordinates the Animal Care Program’s maintenance and logistical operations across more than 30 campus locations
Assisting in the development of projects for the efficient movement of materials, equipment, and animals while serving as the liaison for University Facilities Management (FM), Environment Health and Safety (EH&S), and external vendors to maintain operational continuity
Evaluating departmental processes and troubleshooting facility maintenance problems
Coordinating the lifecycle of computerized maintenance work orders to ensure professional and efficient customer service
Coordinating purchasing, bid proposals, and the logistical requirements of renovations and capital improvement projects
Facilitates the coordination of departmental fleet vehicles, signage, and equipment
Facilitates regular facility inspections to ensure adherence to OSHA and EH&S regulations and serves as a contact for emergency preparedness committees
Applies campus policies to resolve facilities management problems of moderate scope

Fulltime

Facilities Coordinator

We are looking for a Facilities Coordinator to support day-to-day workplace oper...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in shipping and receiving operations, including hands-on knowledge of regulated or compliance-sensitive shipments
Previous exposure to facilities, workplace services, property support, or site operations in an onsite environment
Strong customer service and communication skills with the ability to interact effectively with clients, vendors, and internal stakeholders
Ability to complete physical tasks such as lifting, moving, or transporting materials and equipment weighing up to 50 pounds
Proficiency with basic computer applications, including Microsoft Outlook, Microsoft Excel, and work order or tracking systems
Solid attention to detail for documentation, recordkeeping, and adherence to safety, security, and operational procedures
High school diploma or equivalent credential

Job Responsibility

Manage incoming and outgoing packages, materials, and deliveries while ensuring items are logged, sorted, and routed accurately
Prepare shipments that require regulated handling and complete documentation in accordance with applicable compliance and safety guidelines
Work closely with couriers, freight providers, vendors, and internal teams to coordinate timely pickups, deliveries, and shipment status updates
Maintain organized records for shipping activity, tracking details, inventory levels, and related operational paperwork
Support the facility through routine inspections, light maintenance tasks, minor issue resolution, and escalation of larger repair needs
Create, monitor, and follow up on service requests and external vendor work orders to help keep the site operating efficiently
Assist with workplace upkeep in shared areas such as break spaces and help maintain a clean, orderly, and welcoming environment
Serve as the primary onsite point of contact for visitors, clients, and service providers by delivering responsive and attentive customer support

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

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