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JLL Logo JLL · Office Administration

Facilities Coordinator

Malaysia, Kuala Lumpur · Job Posted February 20, 2026
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Job Description

Execute services in areas of responsibility for a small to moderate size location/across small number of smaller locations & may oversee the work of team members. Scope may include wide range of Workplace Solutions specialist facility & building management services, customer services activities, delivered at a location/across multiple locations. May include workspace asset management, engineering, building & maintenance, cleaning, mail delivery, logistics &/or storage services, set-up, A/V, catering, document, switchboard, reception, floor support & other location services. Independently carry out routine tasks according to guidelines and/or under supervision.

Job Responsibility

  • Oversee daily facility operations, including maintenance, cleaning, and security services
  • Coordinate workspace setups, relocations, and reconfigurations
  • Manage meeting room bookings and audio-visual equipment
  • Ensure compliance with health and safety regulations
  • Coordinating office services (e.g., workspace setup, A/V, catering, reception)
  • Coordinate with various service providers (e.g., cleaning, maintenance, catering)
  • Monitor vendor performance and address any issues
  • Assist in contract management and invoice processing
  • Serve as the primary point of contact for Accenture employees regarding facility-related matters
  • Respond promptly to requests, complaints, and inquiries
  • Maintain positive relationships with Accenture stakeholders
  • Track and manage office equipment, furniture, and supplies
  • Coordinate repairs and replacements as needed
  • Assist in inventory management and procurement processes
  • Maintain accurate records of facility-related activities and expenses
  • Prepare regular reports on facility operations and performance metrics
  • Assist in budget tracking and cost control measures
  • Participate in facility improvement projects and initiatives
  • Assist in implementing new workplace strategies and technologies
  • Support sustainability and energy efficiency efforts
  • Assist in developing and maintaining emergency response plans
  • Participate in safety drills and training sessions

Requirements

  • Bachelor's degree in Facility Management, Business Administration, or related field
  • 2-3 years of experience in facility management or related role
  • Strong organizational and time management skills
  • Excellent communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite and facility management software
  • Knowledge of health and safety regulations and best practices
  • Experience with vendor management and contract administration
  • Customer service-oriented with a problem-solving mindset
  • Ability to work independently and as part of a team
  • Flexibility to adapt to changing priorities and work demands
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