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Beacon Hill Logo Beacon Hill · Office Administration

Facilities Coordinator

United States, Redwood City 25.00 - 27.75 USD / Hour · Job Posted June 16, 2026
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Job Responsibility

  • Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
  • Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
  • Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
  • Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
  • Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
  • Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
  • Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
  • Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
  • Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
  • Support furniture moves, workstation reconfigurations, and general office adjustments as needed
  • Provide event and meeting support, including room setup, logistics coordination, and on-site assistance during events
  • Take meeting minutes and confidently present or speak in rooms of 12-15 people, supporting internal meetings and operational discussions
  • Assist with reception, guest services, mail/courier handling, office supplies, equipment maintenance, and building access management as needed
  • Maintain accurate records and documentation, including updates to internal systems, web pages, and operational logs
  • Support emergency response planning, including evacuation procedures, after-hours response, and environmental health and safety compliance
  • Meet or exceed all client contract requirements and KPIs, ensuring consistent delivery of high-quality service
  • Provide an exceptional client experience, reflected through positive feedback and strong working relationships
  • Coordinate site operations in alignment with established policies, procedures, and contract scope
  • Communicate professionally with both clients and vendors, demonstrating strong judgment, clarity, and confidence in written and verbal interactions

Requirements

  • Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
  • Experience with vendor management, client communication, and coordinating service providers is highly valuable
  • Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
  • Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
  • Comfortable using a variety of technology platforms and ticketing systems
  • Strong communication, organization, and problem-solving skills
  • Ability to work independently, stay composed under pressure, and manage multiple priorities
  • Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
  • Self-motivated with a strong sense of ownership, follow-through, and initiative
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