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Robert Half Logo Robert Half · Office Administration

Facilities Coordinator

United States, Oakland · Job Posted June 16, 2026
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Job Description

The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.

Job Responsibility

  • Coordinate daily facility operations across office or building locations
  • Submit and track maintenance and repair requests
  • Serve as a point of contact for building management, vendors, and service providers
  • Monitor office space, equipment, and common areas to ensure they are well maintained
  • Assist with office moves, workstation setups, and space planning
  • Manage inventory and ordering of office, kitchen, and facility supplies
  • Support health, safety, and security procedures and compliance requirements
  • Maintain records related to maintenance, service contracts, inspections, and facility requests
  • Help coordinate preventative maintenance schedules
  • Respond to employee facility-related questions and service requests
  • Assist with event setup, conference room readiness, and general office support

Requirements

  • Associate’s or bachelor’s degree preferred
  • 1+ years of facilities, office administration, workplace operations, or related experience
  • Strong organizational and communication skills
  • Ability to manage multiple tasks and prioritize effectively
  • Proficiency with Microsoft Office and facility/work order systems
  • Customer service mindset and problem-solving ability
  • Knowledge of basic building operations and vendor coordination preferred

Nice to have

  • Attention to detail
  • Vendor management
  • Work order tracking
  • Time management
  • Team collaboration
  • Basic knowledge of safety and compliance practices

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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