Facilities Coordinator Job at Robert Half (Portola Valley)

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...

Location

Greece , Palaió Fáliro, Attica

Salary:

Not provided

Randstad

Expiration Date

April 03, 2026

Requirements

2-3 years of job-related experience in facilities coordination or a similar environment
Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
Degree in Business Administration or related field
An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
Excellent command in english
Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
Ability to calculate advanced figures such as percentages, discounts, and markups

Job Responsibility

Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures

Receptionist / Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...

Location

United Kingdom , Manchester

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a corporate environment
Excellent administration skills including document management
Solid work history
Willingness to help at all times
Positive attitude
Excellent customer service skills

Job Responsibility

Set up for meetings and manage room bookings
Document management including printing, filing, binding
Cover reception when required
Manage cleaning contracts
Coordinate Audiovisual equipment set ups
Manage car park facilities and visitor passes
Book contractors and oversee any repairs
Support with fire safety and first aid training
Respond to queries and issues promptly
Arrange landscaping of outdoor areas

Fulltime

Facilities Coordinator

We’re recruiting a Facilities Coordinator to join the Rapport team and oversee d...

Location

United Kingdom , London

Salary:

34971.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a comparable position is beneficial
Strong verbal and written communication abilities
Consistently delivers exceptional service and maintains a client-first approach
Flexible, self-managing, and confident in organising their own responsibilities
A positive, trustworthy team member who approaches tasks with enthusiasm and a proactive mindset
Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together

Job Responsibility

Keep all workspace areas, meeting rooms, tea points, storage spaces, and post zones tidy, well-presented, and fully stocked, raising any housekeeping or supply concerns as they arise
Carry out routine checks such as floor walks, daily forms, online records, and trackers, ensuring information is logged accurately and can be easily reviewed by management
Coordinate with the Helpdesk and relevant teams to report maintenance needs or service faults, following up regularly to make sure issues are resolved promptly
Support colleagues and senior stakeholders by maintaining high service standards, collaborating with on-site teams, and helping to manage onboarding and offboarding requirements
Monitor internal moves, locker allocations, and clear-desk compliance while managing inbox queries and providing administrative support, always maintaining confidentiality and data accuracy
Uphold all health and safety procedures, contribute to required reporting, attend relevant meetings, and ensure storeroom areas remain safe and organised
keep managers informed of progress, risks, and updates

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital counsellor services
Endless learning and development opportunities
WOW Awards for exceptional contributions
One paid day off annually to support a cause

Fulltime

Facilities Coordinator

Facilities Coordinator position in Watford for a leading organisation in the Tra...

Location

United Kingdom , Watford

Salary:

33000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven office management knowledge
Experience in multi-location organisations is a plus
Strong communication skills at all levels
Proactive with excellent planning abilities

Job Responsibility

Oversee office health & safety compliance
Manage relationships with landlords and local businesses
Collaborate with leaders on space requirements and capacity tracking
Handle all facilities management, including office supplies and equipment
Coordinate local & international courier services
Liaise with IT and service providers for top-notch support
Organise travel arrangements for team members
Welcome clients and manage office calls and visitors

What we offer

25 days annual leave
Pension plan
Access to healthcare benefits
Employee discount scheme on top brands
Opportunities for professional development

Fulltime

Purchasing & Facility Coordinator

As a Purchasing and Facility Coordinator, you will be responsible for overseeing...

Location

Malaysia

Salary:

Not provided

Le Cordon Bleu

Expiration Date

Until further notice

Requirements

Proven experience as a Purchasing Officer or in a similar procurement role in Food and beverage setting. Minimum 2 years’ experience
Strong knowledge of procurement processes, supply chain management, and price negotiations
Proficiency in using procurement software or systems
Computer literacy: Emails, Microsoft word, excel, powerpoint, etc.
Excellent communication and negotiation skills
Strong analytical and problem-solving abilities
Attention to detail and accuracy in data management
Ability to work well under pressure and meet tight deadlines

Job Responsibility

Ensure the purchasing and storing of the consumable, non-consumable food and kitchen equipment in line with established specifications. Ensure compliance with company policies, procedures, and relevant regulations throughout the procurement process
Proceed Purchasing request and closing invoicing process via Metabuyer system
Control and Ensure the highest products quality and sufficient quantity provided to our clients & Guests. Resolve any supplier-related issues or discrepancies, such as late deliveries or defective products, in a timely manner
Comply with the food hygiene, Health & safety management system in place
Apply a strict FIFO procedure who includes: Receiving, controlling, storing, rotating and labelling the products received
Control and monitor accurately the stock inventory on each delivery
Control and monitor accurately the stock inventory on a weekly base. To have on hand up to date information of current stocks
Produce and submit a quarterly and a yearly stock inventory
Record and maintain accurate pricing data and suppliers list. To maintain a comprehensive supplier database. Maintain accurate records of purchases, pricing, and inventory levels
Assisting heads of departments on ordering schedules

HR & Facilities Coordinator

Are you highly organised, professional, and passionate about creating a welcomin...

Location

United Kingdom , Basingstoke

Salary:

14.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

GCSE English & Maths (or equivalent)
Strong IT skills (MS Office, including PowerPoint)
Excellent communication and organisational skills
High attention to detail and confidentiality
Self-motivated, proactive, and a great team player.

Job Responsibility

Welcome visitors and manage incoming calls and emails
Coordinate deliveries, courier shipments, and maintain office supplies
Oversee confidential waste disposal and compliance checks (fire safety, health & safety)
Organise contractor visits and ensure a safe, tidy workspace
Support social activities and maintain compliance records
Assist with onboarding/offboarding: contracts, right-to-work checks, induction schedules
Maintain HR systems and accurate employee records
Prepare payroll inputs and manage benefits administration
Support employee relations meetings by taking notes and preparing documentation
Contribute to governance tasks such as policy rollouts and audits.

What we offer

Support social activities
Hands-on experience in HR
Opportunity to develop your HR career.

Fulltime

Store Facility Coordinator I

The Store Facility Coordinator I is part of the (country) Real Estate Team and r...

Location

Italy , Assago

Salary:

Not provided

Action

Expiration Date

Until further notice

Requirements

Approximately 2 years service desk working experience
Local language, both verbal and written
English as an addition is a plus
Experience with different software systems / able to get quickly acquainted with new applications / system
Demonstrates a high level of pragmatism
Is very organised
Works efficiently and effectively, also when under time pressure
Works effectively with others to achieve common targets
Strong communicator

Job Responsibility

Answering, registering and processing Real Estate related tickets (questions, problems and/or complaints from internal and external stakeholders) in accordance with our internal service agreements, guidelines and procedures
Customer and supplier contact
Manage questions, problems and/or complaints from different internal and external stakeholders and ensure correct follow-up(s) until the notification has been fully processed
Answer questions and assist store employees in resolving problems and/or complaints (by telephone and e-mail)
Coordinate forwarded notifications to external suppliers, landlords and other internal departments. Requests services needed for store maintenance. When necessary, check contract agreements and debate with the service providers on the execution and timing. Coordinates these services to completion
Expertise
Coordinate activities within the department
Keep track of relevant internal/external developments, ensure the actively sharing of information between employees of the department
Develop scripts(FAQ) based on internal research in order to answer new questions and/or complaints for which no standard reply has yet been designed
Signal structural bottlenecks and improvement opportunities with respect to processes, procedures and systems/tools

Facilities Coordinator

Proactive and organised Facilities Coordinator to ensure the smooth day-to-day r...

Location

United Kingdom , Edinburgh

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities, office support, or front-of-house roles
Strong organisational and communication skills
A proactive, hands-on approach with a positive attitude
Awareness of health and safety procedures
Flexibility to adapt to changing priorities and responsibilities

Job Responsibility

Oversee daily office operations and ensure facilities are well-maintained
Manage office supplies, equipment, and relationships with external vendors
Support onboarding and office inductions for new employees
Coordinate internal meetings and staff events
Act as the first point of contact for all facilities-related queries
Ensure compliance with health and safety standards

Fulltime

Facilities Coordinator

Robert Half

Location:
United States , Portola Valley

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 18, 2026

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