Facilities Coordinator Job at Robert Half (San Diego)

Facilities Coordinator

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client, a dynamic and fast-paced organization in San Diego, is seeking a detail-oriented Facilities Administrator to support day-to-day facility operations. This role is highly focused on vendor coordination, facilities support, and event/conference preparation, ensuring the workplace runs smoothly and efficiently. The ideal candidate is highly organized, proactive, and an excellent communicator who thrives in a service-driven environment.

Job Responsibility:

Serve as the primary point of contact for vendor communication and coordination, including scheduling, follow-ups, and issue resolution
Manage relationships with facility-related vendors (cleaning services, maintenance, office supply vendors, catering, etc.)
Coordinate and order office supplies and equipment, ensuring inventory levels are maintained and costs are tracked appropriately
Support the planning and execution of conference room setups, internal meetings, and company events
Ensure conference rooms and shared spaces are properly prepared, stocked, and reset after use
Track vendor performance and escalate service issues as needed
Assist with facilities maintenance requests and work orders
Support general administrative tasks related to facilities operations
Partner with internal teams to ensure a clean, organized, and professional office environment

Requirements:

1–3+ years of experience in facilities coordination, office administration, hospitality, or related support role
Strong experience with vendor management or vendor communications required
Excellent organizational and multitasking skills in a fast-paced environment
Strong written and verbal communication skills
High attention to detail and problem-solving ability
Proficiency in Microsoft Office Suite (Outlook, Excel, Teams)
Ability to lift or move light office supplies/events materials as needed

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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