Facilities Coordinator Job at NTT DATA (Pasig City, Quezon)

Facilities Coordinator

Under the direction of the Operations Manager, the incumbent coordinates the Ani...

Location

United States , San Diego

Salary:

35.89 - 44.09 USD / Hour

UC San Diego

Expiration Date

Until further notice

Requirements

Working knowledge of practices and procedures relating to facility maintenance
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents
Skills to work under pressure of deadlines in a stressful environment
Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships
Skills to work independently and as part of a team
Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints
Working knowledge of practices and procedures of safety and emergency preparedness
Demonstrated experience (typically four years min.) of experience in building maintenance work or an equivalent combination of education and experience
Demonstrated knowledge to on a variety of maintenance tasks
Excellent computer skills and knowledge of PC hardware and software, Windows OS, and standard business software including spreadsheet, database, email client, word processing, web applications, and presentation software (i.e. MS Office Suite), with willingness and ability to expand computer hardware/software knowledge to meet the needs of business

Job Responsibility

Coordinates the Animal Care Program’s maintenance and logistical operations across more than 30 campus locations
Assisting in the development of projects for the efficient movement of materials, equipment, and animals while serving as the liaison for University Facilities Management (FM), Environment Health and Safety (EH&S), and external vendors to maintain operational continuity
Evaluating departmental processes and troubleshooting facility maintenance problems
Coordinating the lifecycle of computerized maintenance work orders to ensure professional and efficient customer service
Coordinating purchasing, bid proposals, and the logistical requirements of renovations and capital improvement projects
Facilitates the coordination of departmental fleet vehicles, signage, and equipment
Facilitates regular facility inspections to ensure adherence to OSHA and EH&S regulations and serves as a contact for emergency preparedness committees
Applies campus policies to resolve facilities management problems of moderate scope

Fulltime

New

Facilities Coordinator

We are looking for a Facilities Coordinator to support day-to-day workplace oper...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in shipping and receiving operations, including hands-on knowledge of regulated or compliance-sensitive shipments
Previous exposure to facilities, workplace services, property support, or site operations in an onsite environment
Strong customer service and communication skills with the ability to interact effectively with clients, vendors, and internal stakeholders
Ability to complete physical tasks such as lifting, moving, or transporting materials and equipment weighing up to 50 pounds
Proficiency with basic computer applications, including Microsoft Outlook, Microsoft Excel, and work order or tracking systems
Solid attention to detail for documentation, recordkeeping, and adherence to safety, security, and operational procedures
High school diploma or equivalent credential

Job Responsibility

Manage incoming and outgoing packages, materials, and deliveries while ensuring items are logged, sorted, and routed accurately
Prepare shipments that require regulated handling and complete documentation in accordance with applicable compliance and safety guidelines
Work closely with couriers, freight providers, vendors, and internal teams to coordinate timely pickups, deliveries, and shipment status updates
Maintain organized records for shipping activity, tracking details, inventory levels, and related operational paperwork
Support the facility through routine inspections, light maintenance tasks, minor issue resolution, and escalation of larger repair needs
Create, monitor, and follow up on service requests and external vendor work orders to help keep the site operating efficiently
Assist with workplace upkeep in shared areas such as break spaces and help maintain a clean, orderly, and welcoming environment
Serve as the primary onsite point of contact for visitors, clients, and service providers by delivering responsive and attentive customer support

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Facilities Coordinator

We are seeking a knowledgeable facilities coordinator to ensure an optimal worki...

Location

United States , Lakeville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2 years of experience in administration or facility coordination
Advanced knowledge of maintenance planning and schedules
Ability to respond to building and equipment emergencies
Proficiency in office software, such as Microsoft Word, Excel, and Outlook
Excellent organizational and communication skills

Job Responsibility

Managing vendors for building and equipment maintenance
Responding to urgent maintenance calls
Managing office supply needs
Liaising with vendors and suppliers on behalf of senior managers
Reporting to the Facilities Manager on a regular basis
Documenting processes and keeping maintenance records
Monitoring maintenance budget spending

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Facilities Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

40000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within facilities coordination, workplace operations, office administration, or corporate services
Strong organisational and multitasking skills with excellent attention to detail
Professional communication skills with a customer-focused and collaborative approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to respond quickly and effectively to operational and facilities-related issues
Ability to work independently, prioritise workloads, and manage competing demands
A proactive, approachable, and solutions-driven attitude
Ability to handle sensitive and confidential information appropriately

Job Responsibility

Coordinate the day-to-day facilities operations across the London office
Oversee the day-to-day running of the reception and front-of-house function
Manage and support two receptionists, including rota coordination, training, and performance oversight
Act as the main point of contact for building management, contractors, and external service providers
Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
Support workplace health & safety processes, ensuring compliance with company procedures and regulations
Coordinate office access management, security passes, and workplace records
Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
Support office moves, workstation setups, and space planning initiatives
Assist with vendor management, including scheduling maintenance visits and monitoring service standards

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Facilities coordinator

On behalf of a global leader in Integrated Facilities Management, we are seeking...

Location

Australia , Sydney

Salary:

Not provided

Randstad

Expiration Date

June 07, 2026

Requirements

Proven experience in Facilities Coordination or corporate Help Desk environments is essential
You are a mature, self-contained professional who understands corporate etiquette and represents the brand with poise
A proactive self-starter approach is required, especially when managing high volumes during peak periods
Proficiency in Excel and help desk software is required
the ability to maintain data integrity is paramount
Willingness to complete standard background checks and onboarding procedures

Job Responsibility

Managing incoming facilities requests via phone and email channels
Ensuring prompt resolution and continuity of service by coordinating with providers
Updating and reconciling service records to ensure accuracy across help desk platforms and Excel
Acting as the key administrative point of contact for on-site activities and warehouse coordination

What we offer

Work on-site at a world-class corporate precinct
Gain experience working for a top-tier firm with international standards
Consistent 38-hour work weeks with rotating shift patterns
Benefit from a supportive management team with an open-door policy
Working Holiday Visa holders are welcomed to apply

Fulltime

!

Facilities Coordinator

We’re seeking a detail-oriented Facilities Coordinator to support the day-to-day...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4+ years of facilities, office operations, or property management experience
Strong organizational and problem-solving skills
Experience working with vendors and service providers
Proficiency in Microsoft Office or workplace management systems
Ability to multitask in a fast-paced environment with strong attention to detail

Job Responsibility

Coordinate facility operations, including maintenance, repairs, and vendor management
Manage service requests, work orders, and preventative maintenance schedules
Oversee office space planning, moves, and workplace setup
Ensure compliance with safety regulations, policies, and building standards
Track budgets, invoices, and facilities-related expenses

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Facilities Coordinator

The Facilities Coordinator is responsible for supporting the day-to-day operatio...

Location

Canada , Mississauga

Salary:

26.00 USD / Hour

Randstad

Expiration Date

July 04, 2026

Requirements

Excellent written and verbal communication skills to provide quality customer service and effectively interact with employees at all levels in the organization
Strong organizational and multitasking skills
Proficiency in Microsoft suite of programs (Word, Excel, Project and PowerPoint)
Strong detail-oriented, analytical, problem solving and decision-making skills
Ability to manage vendors and coordinate with various departments
High school diploma or equivalent
2+ years of experience in facilities, office management, or a related role
Forklift and Scissor-lift certification an asset
Knowledge of basic building systems (HVAC, electrical, plumbing)
Understanding of workplace safety standards and regulations

Job Responsibility

Ensure the building, machinery and services (electricity, steam, water, compressors etc.) conform with and are maintained to legislative requirements
Act as the first point of contact for all facility and property related requests and issues
Provide direction to undertake preventive and predictive maintenance. Assign tasks and work orders, both planned and unplanned as required
Operate every day with a continuous improvement mindset, identifying challenges and problems and finding solutions to improve cost, quality and output
Assist in planning, locating and purchasing of new equipment for plant expansion
Provide leadership for equipment installation and secure resources to achieve rated speeds and safe operation within specified timelines
Coordinate and oversee maintenance and repair work, including HVAC, plumbing, electrical, and cleaning services
Liaise with external vendors, contractors, and suppliers
Maintain records of maintenance, inspections, and service reports
Monitor and maintain office supplies, equipment, and furniture

What we offer

Permanent role from day one
Competitive salary
Benefits package
Opportunity to learn and grow

Fulltime

Facilities Coordinator

Our client, a dynamic and fast-paced organization in San Diego, is seeking a det...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience in facilities coordination, office administration, hospitality, or related support role
Strong experience with vendor management or vendor communications required
Excellent organizational and multitasking skills in a fast-paced environment
Strong written and verbal communication skills
High attention to detail and problem-solving ability
Proficiency in Microsoft Office Suite (Outlook, Excel, Teams)
Ability to lift or move light office supplies/events materials as needed

Job Responsibility

Serve as the primary point of contact for vendor communication and coordination, including scheduling, follow-ups, and issue resolution
Manage relationships with facility-related vendors (cleaning services, maintenance, office supply vendors, catering, etc.)
Coordinate and order office supplies and equipment, ensuring inventory levels are maintained and costs are tracked appropriately
Support the planning and execution of conference room setups, internal meetings, and company events
Ensure conference rooms and shared spaces are properly prepared, stocked, and reset after use
Track vendor performance and escalate service issues as needed
Assist with facilities maintenance requests and work orders
Support general administrative tasks related to facilities operations
Partner with internal teams to ensure a clean, organized, and professional office environment

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

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