Facilities Coordinator Job at Formlabs GmbH (Somerville)

New

Facilities Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator to support...

Location

United States , Richmond

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of facilities coordination, office operations, property management, workplace services, or related administrative experience
Experience working directly with vendors, contractors, maintenance providers, and work order management systems
Strong organizational, multitasking, and problem-solving skills with the ability to prioritize competing demands independently
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
Excellent communication and customer service skills with the ability to interact professionally with employees, leadership, vendors, and visitors
Associate's degree or facilities-related certification preferred

Job Responsibility

Serve as the primary contact for facilities requests, work orders, and building-related issues, ensuring timely follow-up and resolution for employees, vendors, and stakeholders
Coordinate vendors, contractors, and service providers for maintenance, repairs, janitorial services, HVAC, security, and other facility-related projects
Schedule and track preventative maintenance, facility inspections, repairs, and workplace services to ensure building operations remain efficient and compliant
Support office operations by managing supplies, conference room readiness, mail services, space planning, workplace moves, and employee events
Maintain facilities records, invoices, service agreements, work order systems, and vendor documentation while providing regular status updates to management

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Facilities Coordinator

The Facilities Coordinator supports the Global Head of Facilities and Real Estat...

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Somerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

New

Facilities Coordinator

Redwire Space, Inc. is seeking a Associate Facilities Coordinator. This position...

Location

United States , Jacksonville

Salary:

Not provided

Redwire Space

Expiration Date

Until further notice

Requirements

3 or more years of experience in facilities operations, multi‑site support, or a related field
Experience working with building systems such as HVAC, electrical, and mechanical components
Familiarity with OSHA guidelines, safety programs, and facility compliance tasks
Experience coordinating vendor services and contractor activities
Experienced in problem‑solving and following established organizational procedures
Experienced with Microsoft Excel, PowerPoint, and facility management systems or software

Job Responsibility

Coordinate facility needs across multiple locations and report issues to leadership for resolution
Assist with implementation and updates to facility operating procedures and maintenance processes
Support planning and scheduling of preventative maintenance for building systems such as HVAC, electrical, and general infrastructure
Conduct routine facility walkthroughs to identify maintenance needs or safety issues and escalate findings
Assist with space planning tasks including workstation changes, office moves, and furniture setup
Coordinate daily vendor activities such as janitorial, security, and maintenance services
Monitor vendor performance and communicate issues or service gaps to management
Support contractor scheduling, site access, documentation, and oversight for repairs, upgrades, and small renovations
Provide coordination for small‑scale facility projects, including collecting cost estimates, tracking progress, maintaining timelines, and updating documentation
Prepare basic reports, logs, and spreadsheets to support project and operational tracking

What we offer

Highly competitive benefits package

New

Facilities Coordinator

We are looking for a Facilities Coordinator to provide support to the day-to-day...

Location

United Kingdom , Stratford | London

Salary:

32000.00 - 35000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

July 14, 2026

Requirements

Support day-to-day facilities management
Assist with events and match days
Coordinate departmental administration, contractor documentation, purchase orders, scheduling, and operational reporting
Assist Head of Facilities with management of Total FM provider

Job Responsibility

Act as central point of coordination for departmental administration, contractor documentation, purchase orders, scheduling and operational reporting
Support wider team including projects, sustainability and events team
Assist Head of Facilities with management of stadium's Total FM provider

What we offer

25 days annual leave (pro-rata for part time employees) plus bank holidays
Discretionary bonuses for exceptional performance
Private medical insurance with Bupa
Life insurance and income protection with Canada Life
Employee Assistance Programme and discounts platform
Workplace pension with Royal London (5% employer contribution match)
Paid sick leave
Enhanced family leave (maternity/shared parental/adoption: 26 weeks full pay, 10 weeks half pay, three weeks statutory)
Additional paid leave for fertility treatment
Suite of loans (season ticket, childcare deposit, tenancy deposit, cycle to work)

Fulltime

New

Facilities Coordinator

We are looking for a Facilities Coordinator to support the day-to-day operation,...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in facilities operations, building maintenance, or a related environment with increasing responsibility
Minimum of 1 year of experience leading staff, vendors, or work teams in a facilities or operations setting
Working knowledge of preventive maintenance practices, building safety standards, and regulatory compliance requirements
Experience using Microsoft Office applications and web-based systems
Strong communication and relationship-building skills with the ability to work effectively with leadership, staff, and external vendors
Valid Georgia driver’s license with an acceptable driving record and the ability to travel locally when needed
Ability to work a flexible schedule, including occasional evenings, weekends, holidays, and emergency response situations
Ability to perform physical tasks such as standing, walking, lifting up to 25 pounds, bending, kneeling, climbing, and working in confined or elevated spaces

Job Responsibility

Coordinate maintenance and repair activity across multiple campus buildings, including building systems such as plumbing, electrical, fire protection, and other essential infrastructure
Organize and track preventive and reactive maintenance programs to improve equipment reliability and minimize service interruptions
Conduct routine property inspections to identify safety concerns, maintenance needs, and compliance issues, then follow through on corrective action
Support emergency preparedness efforts by assisting with response procedures, evacuation planning, and facility-related incident coordination, including occasional after-hours needs
Oversee outside service providers and contractors, ensuring work is completed on schedule, within standards, and in line with applicable regulations
Assist with renovation, repair, and capital improvement work by coordinating timelines, materials, and communication among stakeholders
Manage purchasing of maintenance supplies, tools, and related resources with attention to cost control and operational needs
Help monitor maintenance spending and contribute to budget planning for ongoing facility needs and larger improvement projects
Provide coordination support for housekeeping, facilities staff, and fleet-related maintenance, registration, and compliance activities as needed

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...

Location

United Kingdom , Manchester

Salary:

27000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a corporate environment
Excellent administration skills including document management
Solid work history
Willingness to help at all times
Positive attitude
Excellent customer service skills

Job Responsibility

Set up for meetings and manage room bookings
Document management including printing, filing, binding
Cover reception when required
Manage cleaning contracts
Coordinate Audiovisual equipment set ups
Manage car park facilities and visitor passes
Book contractors and oversee any repairs
Support with fire safety and first aid training
Respond to queries and issues promptly
Arrange landscaping of outdoor areas

Fulltime

Facilities Coordinator

Location

United States , Somerville

Salary:

56000.00 - 84000.00 USD / Year

Formlabs GmbH

Expiration Date

Until further notice

Requirements

Proven ability to prioritize competing demands and work autonomously
Experience working with third-party contractors to properly scope and price small-scale jobs
Ability to research and properly scope projects based on ambiguous requests
Understanding of basic building systems, including HVAC, electrical, and access control
Exceptional organizational skills to keep track of multiple concurrent requests and repairs
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person)
Ability to provide clear, concise updates on project status to internal stakeholders

Job Responsibility

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses
Serve as primary emergency contact for Sommerville facilities
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs
Maintain vendor relationships and service agreements
Track and report on facilities spending for routine maintenance and small projects
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts

What we offer

Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
401K matching and access to financial advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community

Fulltime

Facilities Coordinator

As the Facilities Coordinator, you will lead a team of two Receptionists and wil...

Location

Australia , Sydney

Salary:

40.00 AUD / Hour

Randstad

Expiration Date

July 12, 2026

Requirements

Experience in Facilities, Workplace, Property, Office Management or a similar coordination role
Proactive, adaptable and solutions-focused
Comfortable managing multiple priorities in a fast-paced environment

Job Responsibility

Coordinating workplace services, maintenance and contractor management
Building strong relationships with internal stakeholders and service providers
Managing workplace requests and resolving day-to-day operational issues
Supporting health, safety and compliance initiatives
Monitoring budgets, reporting and administration
Ensuring the smooth running of reception

What we offer

Join a collaborative and supportive team
Work closely with an experienced and approachable Facilities Manager
Highly visible role with plenty of variety and stakeholder engagement
On-site parking available
Work in beautiful offices in North Ryde
Work for a highly regarded and an ASX listed Engineering business
Temporary opportunity with potential to become permanent

Fulltime

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