Facilities Coordinator

Facilities Operations Coordinator

Join our dynamic team as a Facilities Operations Coordinator, where your organis...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proficient in Microsoft Office and other computer applications
Excellent communication abilities to engage effectively with visitors, contractors, and staff
Strong customer service skills with a proactive approach to problem-solving
Highly organised with the ability to multitask and work independently while being a collaborative team player
Keen attention to detail and sound judgement in responding to changing business needs
Experience in customer service or administrative roles is highly desirable

Job Responsibility

Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards
Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies
Assist in the proactive management of office operations and provide coverage for colleagues during absences
Help manage access for new starters and visitors, ensuring a smooth onboarding experience
Provide outstanding reception cover to maintain high operational standards at our site
Raise purchase requisitions and verify invoices as needed
Assist with various administrative tasks, including postal services and stationery supplies
Respond to staff requests and log tasks using ServiceNow
Utilise in-house systems for training, courier services, expenses, and invoicing
Participate in weekly fire alarm tests and safety checks

What we offer

Opportunity to become part of a vibrant team that values innovation and collaboration
Inclusive environment that helps individuals thrive
Reasonable adjustments at any stage for support

Fulltime

Service & Operations Coordinator

Act as the central hub between clients, engineers, suppliers, and management - e...

Location

United Kingdom , Gateshead

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

At least 2 years' experience in service, facilities, or operations administration/coordination
Strong organisation and multitasking skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
A detail-focused, proactive, and customer-first approach

Job Responsibility

Call Handling & Quoting - Log and raise all incoming calls with full details, prepare quotes within 3 working days, and chase suppliers/engineers by phone to progress jobs
Planning & Scheduling - Allocate reactive jobs, update the planning board, confirm engineer availability, and notify customers
Customer Support - Act as the main contact for priority customers, handling queries on planned, completed, or quoted works
Engineer Coordination - Communicate clearly with engineers, provide job instructions and updates
Materials, Vans & Stock Control - Track and chase deliveries, manage van stock replenishment
Compliance & Administration - Maintain accurate compliance records, ensure service data is audit-ready

What we offer

24 days annual leave + your birthday off + public holidays
Company pension (with long service contribution match)
Private medical insurance (corporate rate)
Enhanced maternity & paternity pay
Free on-site parking & canteen facilities
Long service rewards - extra leave + pension perks
On-call allowance

Fulltime

We are currently recruiting for a Facilities Coordinator to join one of our pres...

Location

United Kingdom , City of London

Salary:

14.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A background in high-end hospitality or luxury corporate environment is preferred
Strong attention to detail ensuring that every aspect of the environment, from presentation to cleanliness and service, meets consistently high standards
Confidence in client-facing situations and a proactive approach to problem-solving
A passion for maintaining excellence in service and facilities

Job Responsibility

Monitor and document operational standards across the centre
Conduct regular checks on cleanliness, presentation, and service delivery
Proactively address any issues and ensure swift resolution
Collaborate with internal teams to uphold quality benchmarks
Maintain detailed records and reports to support continuous improvement

What we offer

Exposure to a prestigious corporate company based in the heart of the City
Extremely competitive hourly rate
Opportunity to work in stunning modern offices and develop and grow your skillset
Supportive team environment with a focus on quality and professionalism
Access to Office Angels Boost Benefits including discounts at major retailers, wellbeing support, and more

Fulltime

Office & Facilities Coordinator

We’re looking for a proactive, organised and people-focused Office & Facilities ...

Location

United Kingdom , Edinburgh

Salary:

Not provided

Emperor

Expiration Date

Until further notice

Requirements

A friendly, confident communicator
A proactive attitude
Strong time-management skills
Excellent organisational skills and attention to detail
A willingness to learn and adapt as the role or office needs evolve
Embodies and champions our core values in every aspect of your work

Job Responsibility

Attending tenants’ meetings and representing the studio in shared building matters
Coordinating daily office operations and procedures to ensure efficiency and effectiveness
Running induction sessions for new starters and introducing them to our H&S platform and related training
Maintaining sufficient stocks of catering and general office supplies
Managing the overall appearance and cleanliness of the office, including all facilities (HVAC, photocopier, etc.)
Ensuring all equipment and services run smoothly
arranging servicing and upgrades when required
Overseeing recycling and waste management (glass, paper, card, tins, plastics, toner)
Coordinating supplier invoices and reconciling house costs
Ensuring compliance with Health & Safety standards and maintaining required staff training

Parttime