Facilities Coordinator

Facilities Operations Coordinator

We are seeking a dependable and organized Facilities Operations Coordinator to s...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2 to 5 years of facilities coordination, office management, workplace operations, or property administration experience
Experience coordinating vendors and building maintenance services
Strong organizational, communication, and customer service skills
Proficiency in Microsoft Office, particularly Outlook, Excel, and Word
Ability to prioritize multiple projects in a fast-paced environment

Job Responsibility

Coordinate daily facility operations and respond to maintenance requests
Submit, monitor, and close work orders for building repairs and preventative maintenance
Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors
Schedule vendor visits and ensure work is completed accurately and on time
Conduct routine facility inspections to identify maintenance or safety concerns
Maintain inventory of office, janitorial, and facility supplies
Coordinate office moves, workstation setups, furniture installations, and conference room arrangements
Support employee onboarding by preparing workstations and office equipment
Process facilities invoices, purchase orders, and vendor documentation
Maintain service contracts, maintenance records, warranties, and compliance documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Operations & Facilities Coordinator

A growing organization in a fast‑paced environment is adding an Operations & Fac...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in operations, procurement, or a related field
Strong understanding of purchasing processes, vendor management, and negotiation techniques
Proficiency in accounts payable processes and maintaining financial records
Demonstrated ability to manage inventory control and shipping/receiving activities
Excellent organizational skills with a focus on accuracy and attention to detail
Strong communication and interpersonal skills to build and maintain vendor and team relationships
Ability to adapt quickly to changing priorities and work effectively in a fast-paced environment
Proficiency in using relevant software tools for records management and procurement

Job Responsibility

Support general HR functions including recruiting, onboarding, benefits, policy administration, and employee health & safety
Assist with billing and invoicing processes, ensuring accurate tracking, reconciliation, and timely follow‑up on transactions
Maintain and organize records, invoices, and essential documentation for accuracy, accessibility, and compliance
Manage incoming and outgoing correspondence, including emails, faxes, and mail
Oversee routine facility duties such as monitoring inventory, ordering, and replenishing supplies and consumables
Coordinate special events, including arranging visitor lunches, meetings, and other on‑site activities
Greet visitors, manage visitor access, and ensure proper authorization, documentation, and compliance with legal requirements
Facilitate and manage inventory through a software‑based tracking system
Serve as the primary resource for shipping, receiving, storage, and distribution of all items received
Assist with facility management and upkeep such as meter readings, inspections, and facility projects

What we offer

Great benefits package
Opportunity to grow within a fast‑paced, innovative industry
Work on‑site with a team shaping next‑generation technology
Hands‑on responsibilities that build a broad operational skill set
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Facilities Operations Coordinator

The Facilities Coordinators role is varied and fast paced day to day which will ...

Location

United Kingdom , London

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Excellent IT skills
Experience in a similar administrative role
Excellent customer service skills and communication
Ability to deal with all levels of staff/management/customers
Enthusiasm and proactive in achieving the highest standard of operation
Strong organizational skills and collaborative style
Proficient on MS office, IT and report writing skills
Ability to multitask and work without direct supervision
Ability to plan and manage work under time constraints
A high level of initiative, with drive to continuously improve the operation

Job Responsibility

Management of accounts such as PPM & reactive WIP and invoicing
Provide helpdesk duties
Acts as an interface with client, visitors, and guests
Generate purchase orders
Manage an accurate filing system
Ensure payment submissions are processed in timely manner
To work on variety of client systems
General administrative duties including scanning, filing and systems updates
Updating, uploading and checking of the clients’ online systems
Carry our other general office duties including photocopying and scanning

What we offer

Excellent training and development opportunities
Opportunity to progress and develop

Fulltime

Facilities Operations Coordinator

For a prestigious Life Sciences client, we are seeking a Facilities Operations C...

Location

Italy , Latina; Rome

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

3-5+ years progressive experience in facilities management, performance management, or operations
Proven track record in KPI monitoring and performance improvement initiatives
Experience managing large-scale service contracts and Master Service Agreements (MSAs)
Background in data analysis and compliance program management
Proficiency with CAFM systems (Corrigo preferred) and performance management platforms
Experience with ARC Dashboard or similar compliance tracking systems
Advanced Microsoft Excel and data analysis capabilities
Knowledge of FM industry standards and regulatory compliance requirements
Asset management and preventive maintenance planning experience
Strong analytical and problem-solving abilities with attention to detail

Job Responsibility

Monitor KPIs at regional and country levels to ensure service excellence across all locations
Track Planned Preventative Maintenance delivery and compliance rates, identifying improvement opportunities
Generate comprehensive forecasts and budget planning reports supporting strategic decision-making
Conduct quarterly risk reviews and proactively address deficiencies through systematic analysis
Create detailed trend and action reports facilitating data-driven performance improvements
Oversee Annual Audits & Inspections with timely corrective action closure maintaining regulatory standards
Monitor consolidated compliance programs (FM Global, MSS, FCA, BSP, Legionella) across all facilities
Ensure high-priority compliance standards are consistently met for key clients
Monitor contractual compliance status and coordinate corrective action implementation
Verify KPI and SLA achievement against established benchmarks

What we offer

Career Growth: Clear advancement pathways with comprehensive professional development programs
Global Impact: Influence best practices across international markets for strategically important accounts
Cutting-Edge Technology: Exposure to innovative operational practices and technologies
Competitive Package: Performance-based incentives and comprehensive benefits
International Opportunities: Global mobility within a growing organization
Work-Life Balance: Flexible working arrangements supporting work-life integration
Dynamic Environment: Collaborative, innovative workplace with industry-leading resources

Fulltime