Facilities Coordinator III - International Job at Exact Sciences (Trier)

Job Description

The Facilities Coordinator III will work closely with the Facilities Department Management staff to support various facilities activities and help align the Facilities Coordinator roles, activities and processes across multiple sites. This role will provide administrative support to the Facilities Department, manage office functions including work order coordination, customer and vendor communications, database management, daily department operations, maintaining department records and providing general support services for the departmental staff. Additionally, the Facilities Coordinator III, under the supervision of the Facilities Services Manager, will assist in managing outside contractors in support of the Facilities Department, including maintaining records and service contracts, coordinating project activities, and providing scheduling support and providing a continuous improvement framework for long term improvement.

Job Responsibility

Assist the Facilities Department in all aspects of project implementation and execution as required
Support the Facilities Department in managing external contacts and relationships across multiple sites
Assist with auditing vendor performance to ensure compliance with contract terms and scope of work
Provide operational support for facilities across all company locations
Represent the Facilities Department on occasion in inter-departmental meetings to foster collaboration between sites
Coordinate activities and schedules for multiple Facilities Coordinators to ensure efficient workflow
Support all site facilities activities and site leads with procurement and contract activities
Support the company Sustainability program in designated locations
Organize and maintain department files, records and communications for designated facilities
Deliver clear, timely and professional communications to internal and external stakeholders
Research and propose solutions for unique facilities-related requests at assigned locations
Demonstrate proficiency in general business practices and effectively prioritize competing tasks
Demonstrate independence and ability to be self-starter with a positive attitude and above average organizational skills
Adaptable, open to change, able to work in ambiguous situations and respond to new information and unexpected circumstances required
Position requires strong attention to detail and accuracy and the ability to translate verbal instructions and information to the written format, asking clarifying questions as needed
Ability to maintain strict confidentiality with sensitive data
Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork
Support and comply with the company’s Quality Management System policies and procedures
Maintain regular and reliable attendance
Ability to act with an inclusion mindset and model these behaviors for the organization
Ability to use and wear safety protective gear/equipment (e.g. safety glasses, lab coat, gloves, respirator, etc.) and follow safety guidelines
Ability to frequently and accurately communicate with employees, customers, and vendors in person, via the telephone or by email
Ability to work designated schedule, as well as nights and/or weekends as needed
Ability to work overtime, as needed
Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day
Ability to work seated for approximately 50% of a typical working day. Ability to work sanding for approximately 50% of a typical working day
Ability and means to travel 20% between local Exact Sciences locations

Requirements

Associate’s degree in business or related to the essential duties of the role and 5+ years of facilities or maintenance activities coordination
or 8+ years of facilities or maintenance activities coordination
Strong organizational skills including file management, invoice management and receipts, and service report review and acceptance
Strong proficiency in Microsoft Office programs, such as: Word, Excel, PowerPoint, Teams, and Outlook
Familiarity with ERP and documentation systems such as SAP, and Agile
Experience working with various Computerized Maintenance Management Software (CMMS) or computerized workflow management tools
Demonstrated ability to perform the Essential Duties of the position with or without accommodation
Applicants must be currently authorized to work in country where work will be performed on a full or part-time basis

Nice to have

Bachelor’s degree in business or related to the essential duties of the role
Experience working in program management tools such as Procore, MS Project, Smartsheets
Experience working with contract and vendor management software such as Coupa
Experience evaluating vendor performance for contract execution and continuous improvement
Experience in regulated environment, e.g., ISO 13485,and ISO 15189

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Facilities Coordinator III - International

Job Description

Job Responsibility

Requirements

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