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Facilities Coordinator / Administrative Coordinator

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Robert Half

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Location:
United States

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a proactive and detail-oriented Facilities Coordinator / Administrative Coordinator to support daily office operations and facilities needs. This role blends administrative support with coordination of building services, vendors, and workplace logistics to ensure a smooth, safe, and efficient work environment.

Job Responsibility:

  • Coordinate maintenance, repairs, and service requests with vendors and building management
  • Monitor facility conditions and address issues related to safety, cleanliness, and functionality
  • Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
  • Track service contracts, work orders, and facilities-related expenses
  • Support office moves, space planning, and workstation setups
  • Ensure compliance with safety procedures and company standards
  • Provide general administrative support to office leadership and teams
  • Answer phones, manage calendars, and coordinate meetings
  • Order and manage office supplies and inventory
  • Maintain records, files, and documentation (digital and physical)
  • Assist with onboarding and offboarding (badges, access, workspace setup)
  • Support internal communications and office announcements

Requirements:

  • High school diploma or equivalent required
  • associate’s or bachelor’s degree preferred
  • 2+ years of experience in administrative, facilities, office coordination, or similar roles
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize competing requests
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Strong communication and customer service skills
  • Comfortable working independently and problem-solving in real time
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

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