Facilities Coordinator / Administrative Coordinator Job at Robert Half

Facilities Administrative Coordinator

Are you someone who's proactive, a great team player and do you have a good eye ...

Location

United Kingdom , Eastleigh

Salary:

28970.00 GBP / Year

Abri

Expiration Date

Until further notice

Requirements

Experience in administration
Enthusiastic with good attention to detail
Strong communication skills
Ability to demonstrate resilience
Flexible approach to work
Excellent IT skills with good knowledge of Word and Excel

Job Responsibility

General administration
Resolving colleague helpdesk tickets at first point of contact
Responsibility for processing invoices through in-house systems
Raising purchase orders
Ordering consumables
Taking meeting minutes and actions
Creating/deactivating colleague access badges

What we offer

Competitive salaries
Comprehensive benefits
Excellent working environment

Fulltime

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Senior Administrative Coordinator

We are seeking a highly organized and proactive Senior Administrative Coordinato...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education and experience
4+ years of progressively responsible administrative, operational, or program coordination experience
Strong experience supporting senior leaders, managing projects, coordinating events, and handling complex administrative functions
Excellent organizational skills with the ability to prioritize multiple deadlines and competing priorities
Strong written and verbal communication skills with a customer-service mindset
Proficiency in Microsoft Office Suite and business technology systems
Experience with budget tracking, scheduling, records management, and stakeholder coordination
Ability to maintain confidentiality and exercise sound judgment in a professional environment

Job Responsibility

Serve as the primary administrative resource for department operations, ensuring efficient workflows and seamless day-to-day functionality
Anticipate challenges, identify solutions, and proactively improve processes to enhance productivity and service delivery
Act as the main point of contact for internal and external stakeholders, visitors, vendors, and community partners
Manage office resources, equipment, technology, facilities, and departmental communications
Partner with leadership to support budget planning, monitoring, and resource allocation
Track expenses, reconcile accounts, process invoices, reimbursements, purchasing transactions, and travel expenses
Maintain accurate financial records and ensure compliance with organizational policies and procedures
Prepare reports and provide budget insights to support informed decision-making
Lead the planning and execution of meetings, workshops, conferences, guest speaker events, and special programs
Coordinate schedules, logistics, communications, hospitality, budgets, and vendor relationships

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator

Randstad is partnering with a leading provider of integrated infrastructure and ...

Location

Australia , Sydney

Salary:

38.00 - 40.00 AUD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Previous experience in Customer Service, Administration, Scheduling, Maintenance, Property, or Facilities Management
High attention to detail, strong organisational skills, and a proactive attitude toward problem-solving
Passion for helping people, managing contractor relationships, and providing high-quality customer service
A sound understanding of WH&S regulations and comfort using digital tools like Microsoft Office or work scheduling systems
A current driver's licence and the flexibility to respond to after hours call outs if needed

Job Responsibility

Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs
Lead team of two receptionists
Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion
Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems
Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections
Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems

What we offer

Join a friendly, supportive, and high-performing team with a strong culture of collaboration
Report to a supportive Facilities Manager dedicated to your professional development and open communication
On-site parking available
Temporary position with the potential for permanent employment

Fulltime

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Administrative Assistant

Location

Canada , Calgary

Salary:

24.33 USD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

Postsecondary diploma or an equivalent combination of applicable education and related administrative experience
Administrative Certificate or specialized education in business administration considered a strong asset
Previous call centre experience or public-facing customer service support experience highly preferred
Possession of a Facilities Management Professional (FMP) designation, or a strong willingness to obtain it
Basic functional knowledge of general building operations, trade terminology, and physical assets
Exceptional interpersonal skills combined with stellar written and verbal communication abilities
Outstanding phone etiquette and proven track record of delivering high-quality customer service support
Advanced proficiency in the Microsoft Office Suite and overall tech-savviness with complex databases
Superior organizational and time management skills, with the ability to prioritize multiple urgent tasks simultaneously
Demonstrated problem-solving capabilities, adaptability, and proactive growth mindset

Job Responsibility

Manage all incoming Archibus and CMMS database work requests, including data entry, setting operational priorities, tracking time/costs, and providing real-time updates
Provide technical in-house training and continuous support for internal software users
Deliver superior customer service support via the dedicated department phone helpline and email inbox during regular business hours
Promptly dispatch emergency maintenance work requests directly to tradespersons and technical engineering teams
Perform diverse office administration duties, including financial requisition entries, purchase orders, and preliminary invoice processing
Support corporate document management practices by serving as a designated SharePoint administrator
Assist with operational project coordination, including developing schedules, updating action logs, and adjusting governance documents
Participate actively in departmental committees, team-building initiatives, and special operational projects

What we offer

Competitive compensation rate established at $24.33 per hour
Dynamic hybrid work environment offering an excellent balance between remote work and an engaging on-site office concept
Valuable exposure to large-scale infrastructure operations and integrated contractor frameworks
Opportunities to develop highly sought-after technical skills in facilities systems and database management
Continuous learning environment with supportive professional mentorship and peer guidance
Access to an international talent solutions leader

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Facilities Coordinator / Administrative Coordinator

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