Facilities & Compliance Coordinator Job at 360 Resourcing Solutions (Kilmarnock)

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...

Location

Greece , Palaió Fáliro, Attica

Salary:

Not provided

Randstad

Expiration Date

April 03, 2026

Requirements

2-3 years of job-related experience in facilities coordination or a similar environment
Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
Degree in Business Administration or related field
An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
Excellent command in english
Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
Ability to calculate advanced figures such as percentages, discounts, and markups

Job Responsibility

Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures

Facilities Coordinator

The Facilities Coordinator plays a vital role in ensuring the smooth operation a...

Location

United States , Sunnyvale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (additional education or certification in facility management is a plus)
Previous experience in facility support, maintenance, or a related role
Strong organizational and time management skills
Excellent written and verbal communication and the ability to work well within diverse teams
Proficient in basic office software and familiar with facility management tools
Physically capable of lifting and moving heavy objects as needed
Detail-oriented with a commitment to quality and service excellence
Flexible and able to adjust priorities in fast-paced environments
Dependable, punctual, and highly responsible
Self-starter with problem-solving skills and the capacity to manage tasks independently

Job Responsibility

Arrange and supervise building repairs to maintain a safe and functional environment
Coordinate with service providers to resolve maintenance issues promptly
Collaborate with external vendors for services, including cleaning, landscaping, and security
Monitor vendor performance and ensure contracts are upheld
Ensure all facilities comply with safety regulations
Conduct regular facility inspections and implement corrective actions when necessary
Develop and communicate emergency preparedness plans
Maintain an updated record of office space utilization
Coordinate office moves and seating arrangements as required
Monitor and replenish supplies and equipment inventories

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

Temporary Facilities Coordinator position for 2 months. Proactive and organised ...

Location

United Kingdom , Basildon

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication skills (both written and verbal)
Previous experience in facilities management or a related field is a plus
A proactive and cheerful attitude, with a willingness to take on challenges
Ability to work independently and as part of a team

Job Responsibility

Provide essential admin support for the facilities department
Regularly check facilities within the building
Collaborate on upcoming projects
Maintain open communication with all parties involved
Manage the raising of POs
Assist with day-to-day office management tasks
Ensure business compliance with regulations
Contribute to health and safety initiatives
Liaise with sub-contractors

What we offer

Free on-site parking
Bright modern offices
Skill Development
Supportive Team
Access to boost platform

Facilities Coordinator

Are you an organised and proactive individual with a knack for managing faciliti...

Location

United Kingdom , Basingstoke

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities management or a related field
Excellent organisational skills with strong attention to detail
Proficient in using management systems
Strong communication skills, both written and verbal
Ability to work independently and as part of a team
Familiarity with safety and compliance regulations

Job Responsibility

Meeting Room and Event Services: Take ownership of the on-site meeting room and events services, ensuring that all meetings run seamlessly and exceed expectations
Record Management: Create, maintain, and archive regional facilities records to ensure all documentation is accurate and accessible
Safety Champion: Serve as the safety champion for two sites, ensuring compliance with the record retention policy and safety policies
Financial Record Keeping: Create and maintain financial records, process invoices, and oversee stock records to support efficient financial management
Sales Record Compilation: Compile and process sales records and transactions to maintain up-to-date financial information
Stock Ordering and Management: Order supplies and maintain stock levels across two sites, ensuring that necessary resources are always available

What we offer

Convenient Location: The Basingstoke office is just a 6-minute walk from the train station, making your commute easy. Additionally, parking is available nearby
Dynamic Work Environment: Be part of a supportive team that values collaboration and innovation
Growth Opportunities: We are committed to your professional development and offer opportunities for growth within the organisation

Fulltime

Facilities Coordinator

We’re recruiting a Facilities Coordinator to join the Rapport team and oversee d...

Location

United Kingdom , London

Salary:

34971.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a comparable position is beneficial
Strong verbal and written communication abilities
Consistently delivers exceptional service and maintains a client-first approach
Flexible, self-managing, and confident in organising their own responsibilities
A positive, trustworthy team member who approaches tasks with enthusiasm and a proactive mindset
Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together

Job Responsibility

Keep all workspace areas, meeting rooms, tea points, storage spaces, and post zones tidy, well-presented, and fully stocked, raising any housekeeping or supply concerns as they arise
Carry out routine checks such as floor walks, daily forms, online records, and trackers, ensuring information is logged accurately and can be easily reviewed by management
Coordinate with the Helpdesk and relevant teams to report maintenance needs or service faults, following up regularly to make sure issues are resolved promptly
Support colleagues and senior stakeholders by maintaining high service standards, collaborating with on-site teams, and helping to manage onboarding and offboarding requirements
Monitor internal moves, locker allocations, and clear-desk compliance while managing inbox queries and providing administrative support, always maintaining confidentiality and data accuracy
Uphold all health and safety procedures, contribute to required reporting, attend relevant meetings, and ensure storeroom areas remain safe and organised
keep managers informed of progress, risks, and updates

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital counsellor services
Endless learning and development opportunities
WOW Awards for exceptional contributions
One paid day off annually to support a cause

Fulltime

Facilities Coordinator

Facilities Coordinator position in Watford for a leading organisation in the Tra...

Location

United Kingdom , Watford

Salary:

33000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven office management knowledge
Experience in multi-location organisations is a plus
Strong communication skills at all levels
Proactive with excellent planning abilities

Job Responsibility

Oversee office health & safety compliance
Manage relationships with landlords and local businesses
Collaborate with leaders on space requirements and capacity tracking
Handle all facilities management, including office supplies and equipment
Coordinate local & international courier services
Liaise with IT and service providers for top-notch support
Organise travel arrangements for team members
Welcome clients and manage office calls and visitors

What we offer

25 days annual leave
Pension plan
Access to healthcare benefits
Employee discount scheme on top brands
Opportunities for professional development

Fulltime

Purchasing & Facility Coordinator

As a Purchasing and Facility Coordinator, you will be responsible for overseeing...

Location

Malaysia

Salary:

Not provided

Le Cordon Bleu

Expiration Date

Until further notice

Requirements

Proven experience as a Purchasing Officer or in a similar procurement role in Food and beverage setting. Minimum 2 years’ experience
Strong knowledge of procurement processes, supply chain management, and price negotiations
Proficiency in using procurement software or systems
Computer literacy: Emails, Microsoft word, excel, powerpoint, etc.
Excellent communication and negotiation skills
Strong analytical and problem-solving abilities
Attention to detail and accuracy in data management
Ability to work well under pressure and meet tight deadlines

Job Responsibility

Ensure the purchasing and storing of the consumable, non-consumable food and kitchen equipment in line with established specifications. Ensure compliance with company policies, procedures, and relevant regulations throughout the procurement process
Proceed Purchasing request and closing invoicing process via Metabuyer system
Control and Ensure the highest products quality and sufficient quantity provided to our clients & Guests. Resolve any supplier-related issues or discrepancies, such as late deliveries or defective products, in a timely manner
Comply with the food hygiene, Health & safety management system in place
Apply a strict FIFO procedure who includes: Receiving, controlling, storing, rotating and labelling the products received
Control and monitor accurately the stock inventory on each delivery
Control and monitor accurately the stock inventory on a weekly base. To have on hand up to date information of current stocks
Produce and submit a quarterly and a yearly stock inventory
Record and maintain accurate pricing data and suppliers list. To maintain a comprehensive supplier database. Maintain accurate records of purchases, pricing, and inventory levels
Assisting heads of departments on ordering schedules

HR & Facilities Coordinator

Are you highly organised, professional, and passionate about creating a welcomin...

Location

United Kingdom , Basingstoke

Salary:

14.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

GCSE English & Maths (or equivalent)
Strong IT skills (MS Office, including PowerPoint)
Excellent communication and organisational skills
High attention to detail and confidentiality
Self-motivated, proactive, and a great team player.

Job Responsibility

Welcome visitors and manage incoming calls and emails
Coordinate deliveries, courier shipments, and maintain office supplies
Oversee confidential waste disposal and compliance checks (fire safety, health & safety)
Organise contractor visits and ensure a safe, tidy workspace
Support social activities and maintain compliance records
Assist with onboarding/offboarding: contracts, right-to-work checks, induction schedules
Maintain HR systems and accurate employee records
Prepare payroll inputs and manage benefits administration
Support employee relations meetings by taking notes and preparing documentation
Contribute to governance tasks such as policy rollouts and audits.

What we offer

Support social activities
Hands-on experience in HR
Opportunity to develop your HR career.

Fulltime

Facilities & Compliance Coordinator

360 Resourcing Solutions

Location:
United Kingdom , Kilmarnock

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 30, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities & Compliance Coordinator

Facilities coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Purchasing & Facility Coordinator

HR & Facilities Coordinator

Facilities & Compliance Coordinator

360 Resourcing Solutions

Location:United Kingdom , Kilmarnock

Category:Hospitality and Tourism

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 30, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facilities & Compliance Coordinator

Facilities coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Purchasing & Facility Coordinator

HR & Facilities Coordinator

Location:
United Kingdom , Kilmarnock

Category:
Hospitality and Tourism

Contract Type:
Not provided

Job Posted:
January 30, 2026