Facilities Attendant / Office Assistant Job at Sun Communities (Southfield)

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Office Assistant

We are looking for a dependable Office Assistant to support daily front desk and...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, office assistant, or administrative support role
Strong verbal communication skills with the ability to interact professionally with visitors, staff, and service providers
Ability to manage inbound calls, greet guests, and handle clerical tasks with accuracy and professionalism
Comfortable performing document handling tasks such as scanning, filing, and general administrative support
Proven ability to maintain organized shared spaces and manage multiple responsibilities throughout the day
Basic understanding of office equipment, including copiers and other common workplace devices
Reliable time management skills and the ability to work independently during scheduled weekday coverage
Detail-oriented approach to workplace standards, safety procedures, and visitor recordkeeping

Job Responsibility

Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge
Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards
Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location
Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance
Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly
Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts
Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed
Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas
Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact
Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Facilities Assistant Manager

At Hyatt Regency DFW, service is more than a job — it’s who we are. Our colleagu...

Location

United States , DFW Airport

Salary:

Not provided

Hyatt

Expiration Date

Until further notice

Requirements

1+ years of hotel or hospitality experience and 1+ years of leadership or supervisory experience preferred
Strong mechanical and electrical knowledge required
Service‑driven, guest‑focused mindset with the ability to thrive in a fast‑paced environment
Excellent written and verbal communication, along with professional presentation skills
Strong organizational, interpersonal, and administrative abilities
Proficient in Microsoft Office and comfortable learning new systems
Flexible schedule availability, including nights, weekends, and holidays as business needs require

Job Responsibility

Assist in planning and coordinating hotel maintenance projects with operational partners
Monitor ongoing work for quality and adherence to Hyatt brand standards
Inspect team work regularly for safety, quality, and timely completion
Serve as liaison for contractors and vendors
Ensure clear communication, successful project delivery, and alignment with hotel expectations
Participate in evening pre-shifts and help delegate shift tasks
Provide coaching, guidance, and on‑the‑job training to engineering team members
Support routine safety and equipment training
Track supplies, tools, and materials to maintain inventory and cost controls
Assist with departmental budgeting and identifying cost-saving opportunities

What we offer

Medical, Dental, Vision benefits offered at 30 days of employment
Complimentary on-site hotel covered parking
Complimentary colleague meal during shift
401k options and company match
Discounted and complimentary hotel accommodations anywhere in the world
Paid Holidays, Sick Time & Vacation
Learning & Development Assistance

Fulltime

Facilities Assistant

We are looking for a dedicated Facilities Assistant to join our team on a contra...

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination or a related role
Familiarity with computerized maintenance management systems (CMMS)
Proficiency in managing conference room setups and schedules
Knowledge of Kronos or similar timekeeping systems
Strong organizational and multitasking abilities
Excellent communication skills to interact with employees and visitors
Ability to work independently and as part of a team
Commitment to maintaining a meticulous and safe office environment

Job Responsibility

Maintain cleanliness and organization in shared spaces such as pantries, meeting rooms, and copy areas
Restock supplies in various office areas, including pantry items and copy room essentials
Assist in setting up and resetting meeting rooms before and after events
Provide support for pre- and post-meeting activities to ensure smooth operations
Collaborate with the Facilities Management team to create a safe and inviting workplace
Utilize computerized maintenance management systems (CMMS) for tracking and scheduling tasks
Monitor and manage conference room schedules and ensure they are properly equipped
Handle timekeeping systems like Kronos to manage schedules and attendance
Respond promptly to facility-related issues or requests from employees
Ensure compliance with safety and cleanliness standards at all times

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Assistant Facilities Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

China , Hong Kong

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Higher Diploma or above in relevant subject Facilities/Property Management, Real Estate, or related field in HKSAR recognized educational organization
At least 10 years working experience in facility management / property management / with not less than 2 year at managerial level
Demonstrate strong interpersonal and supervisory abilities, consistently conducting oneself with professionalism and courtesy
Able to prepare report in both Chinese and English
Able to communicate Chinese (including mandarin) and English fluently
Capable of effectively lead subordinates especially newly assigned personnel
Proficient in Microsoft Office including Word, excel & powerpoint
Understands DMC and BMO requirements and ensures that all operations—such as security, cleaning, landscaping, and property management—comply with these rules

Job Responsibility

Serve as the primary deputy to the Facilities Manager by providing strategic oversight of building operations, property services, and administrative functions—while acting as the central liaison between HSSE team, engineering teams, operational supervisors, Owners’ Representatives, and tenants
The role ensures all activities comply with the Deed of Mutual Covenant (DMC), Building Management Ordinance (BMO), and client standards, and plays a key governance role in DMC-related processes
Strategic Oversight of Building Operations
Ensure operational supervisors enforce protocols for service quality, safety and efficiency for operational function including cleaning, security, landscaping, front desk, and carpark services and clubhouse facilities, mailroom/mailing operations
Provide governance, quality assurance, and performance oversight the operational functions
Monitor contractor compliance with Client / JLL site policies, work methods, and statutory requirement
Primary Liaison Across Stakeholders & Functions
Serve as the one of the focal points and coordinate between Engineering Teams, Operational Supervisors (cleaning, landscaping, clubhouse administration, mailroom), Owners’ Representatives and Tenant Representatives with clear, timely communication
Coordinate with other functional leaders within account to safeguard the connection to client / JLL requirement
DMC & BMO Governance & Meeting Coordination

Fulltime

Assistant Facilities Manager

An exciting opportunity has arisen for an Assistant Facilities Manager based in ...

Location

Germany , Berlin

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in facilities management, building, business or other related field
Fluent German (native or C1 level) essential for regulatory compliance and vendor communication
Strong English communication skills required for international communication
Excellent people skills and ability to interact with a wide range of client staff and demands
Knowledge of local Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems
Demonstrated experience with continuous improvement initiatives (highly desirable)
Knowledge of vendor management for specialized services
Proven capacity to understand and interpret commercial contracts
Budget management and financial analysis skills

Job Responsibility

Client/Stakeholder Management: Deliver excellent customer service
Build and develop effective relationships
Monitor procedures
Participate in weekly operations meetings
Proactively engage stakeholders
Be on-site key point of contact
Respond to requests and e-mails
Communicate in professional manner
Procurement & Vendor Management: Support vendors
Manage relationships with service providers

Fulltime