CrawlJobs Logo

Facilities Associate

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , San Francisco

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a Facilities Associate to support daily office operations in San Francisco, CA. This Contract position is ideal for a detail-oriented facilities associate who can work independently, respond calmly to changing site needs, and keep workplace services running smoothly. The role focuses on coordinating vendors, building services, and internal requests rather than performing technical repairs. You will play a key part in maintaining a well-organized, safe, and efficient onsite environment.

Job Responsibility:

  • Oversee the full cycle of facilities requests for the office, ensuring issues are addressed efficiently from intake through resolution
  • Coordinate with maintenance providers, janitorial teams, and other service vendors to support daily workplace operations
  • Create, monitor, and close work orders while keeping accurate updates on request status and completion
  • Serve as the main point of contact for building management on site-related matters and operational needs
  • Respond to routine office concerns such as spills, minor incidents, and general workplace disruptions by arranging appropriate support
  • Facilitate resolution of electrical or outlet-related concerns through the proper vendors or building contacts, without performing repairs directly
  • Communicate proactively with employees, stakeholders, and internal partners to provide timely updates and manage expectations
  • Help support recurring office events by coordinating facilities readiness across the workplace environment
  • Maintain a visible onsite presence and take initiative in identifying and addressing day-to-day facility concerns across both office floors

Requirements:

  • Demonstrated experience in facilities coordination, office operations, or workplace support within a detail-oriented environment
  • Strong understanding of vendor management, maintenance scheduling, and building-related service requests
  • Proven ability to work independently, make sound decisions quickly, and manage priorities with minimal supervision
  • Clear and effective communication skills with the ability to work effectively with stakeholders, partners, and property management
  • Experience handling work order processes and tracking issues through completion
  • Comfortable working fully onsite
  • Ability to lift up to 50 pounds when needed
  • Must be able to support a coordination-focused role that does not involve the use of power tools or hands-on maintenance work
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Facilities Associate

Facility Maintenance Associate

Ken-Inn Facility Maintenance Associate, you will play a crucial role in ensuring...
Location
Location
United States , Lincoln
Salary
Salary:
Not provided
kenl-inn.com Logo
kenl-inn
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • technical certifications or vocational training in relevant fields preferred
  • Proven experience in facility maintenance, or a related role
  • Knowledge of HVAC, electrical, plumbing, and mechanical systems
  • Familiarity with building codes, safety regulations, and energy-efficient practices
  • Excellent problem-solving skills and the ability to work under pressure in emergency situations
  • Strong attention to detail and organizational skills
  • Good communication skills for interacting with guests, staff, and external partners
  • Physical fitness and stamina to perform manual labor and lift heavy objects
  • Availability to work flexible hours, including evenings, weekends, and holidays, as needed
Job Responsibility
Job Responsibility
  • Perform routine inspections, maintenance, and repairs on HVAC, plumbing, electrical, and mechanical systems to ensure they are in optimal working condition
  • Respond promptly to emergency situations, such as power outages, plumbing leaks, and equipment failures, and take necessary actions to mitigate the impact on guests and staff
  • Monitor and maintain facility equipment, including to ensure its reliability and safety
  • Implement energy-saving measures and eco-friendly practices to reduce utility costs and minimize the facilities environmental footprint
  • As requested by General Manager
  • Maintain accurate records of maintenance activities, equipment inspections, and work orders to track maintenance history and plan for future maintenance needs
  • Ensure compliance with all safety standards and regulations, conducting regular safety inspections and addressing any identified hazards promptly
  • Provide training and guidance to staff on safety procedures and equipment operation to promote a safe working environment
  • Coordinate with external contractors, suppliers, and vendors for specialized maintenance and repair services when necessary
  • Assist in budget planning by providing input on maintenance and repair needs and controlling expenses within budgetary constraints
  • Fulltime
Read More
Arrow Right

Engineering Associate

Engineering Associate position at The Artiste Kochi a Tribute Portfolio Hotel, r...
Location
Location
India , Kochi
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or G.E.D equivalent
  • Some experience in general maintenance, exterior and interior surface preparation and painting
  • Experience in hotel engineering or maintenance a plus
  • Driver's License
  • Ability to perform maintenance tasks including air conditioning and refrigeration, electrical, mechanical, plumbing, pneumatic/electronic systems and controls, carpentry and finish skills, kitchen equipment, vehicles, energy conservation, and/or general building
  • Basic computer skills including inputting air handler schedules and making temperature changes
Job Responsibility
Job Responsibility
  • Respond and attend to guest repair requests
  • Communicate with guests/customers to resolve maintenance issues
  • Perform preventive maintenance on tools and kitchen and mechanical room equipment
  • Visually inspect tools, equipment, or machines
  • Carry equipment (e.g., tools, radio)
  • Identify, locate, and operate all shut-off valves for equipment and all utility shut-offs for buildings
  • Maintain maintenance inventory and requisition parts and supplies as needed
  • Communicate each day's activities and problems to other shifts
  • Perform surface preparation, painting, minor drywall and wood trim repair, light bulb and A/C filter replacement
  • Test, troubleshoot and perform basic repair on all types of equipment
What we offer
What we offer
  • Equal opportunity employer
  • Valued and celebrated unique backgrounds
  • Non-discrimination policy
  • Global team environment
  • Fulltime
Read More
Arrow Right

Maintenance Associate Worker

The Maintenance Worker is responsible for performing a variety of work including...
Location
Location
United States , Cartersville
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous maintenance experience preferred
  • Ability to follow basic safety procedures and precautions due to physical risks
  • Demonstrates interpersonal and communication skills, both written and verbal
  • Must be available to work flexible hours including evenings and weekends
Job Responsibility
Job Responsibility
  • Maintains a friendly, efficient, positive customer service demeanor toward customers, clients, and co-workers
  • Adaptable to customer needs
  • Repairs various fixtures and hardware such as doors, windows, minor appliances, office equipment, etc.
  • Inspects assigned area on a routine basis and performs maintenance as needed to keep facility in functioning and serviceable condition
  • Completes daily, weekly, or monthly checklists of pre-scheduled building and equipment maintenance procedures
  • Reports on any major maintenance need and recommends corrective action as appropriate
  • Demonstrates efficient and safe use of equipment and tools
  • Demonstrates commitment to professional growth and competence by adherence to component and departmental training commitments
  • Adheres to Aramark safety policies and procedures
Read More
Arrow Right

Office Services Associate

We are offering a short term contract employment opportunity for an Office Servi...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Customer Service practices and principles
  • Demonstrated understanding of Office Functions and Operations
  • Familiarity with company Procedures and Policies
  • Experience in Answering Inbound Calls efficiently and professionally
  • Proven capability in Supervising team members and operations
  • Knowledge of About Time software or similar time-tracking applications
  • Familiarity with Hiring Processes and recruitment protocols
  • Proficiency in Scanning and digitizing documents
  • Experience in Receptionist Duties and front desk management
  • Ability to Troubleshoot common office issues
Job Responsibility
Job Responsibility
  • Accurately and efficiently process office service tasks, primarily reprographics, mail and intake functions
  • Maintain detailed logs for all office services work
  • Ensure job tickets are properly filled out prior to initiating work
  • Manage the set-up and breakdown for events, including ordering meals and managing hospitality inventory
  • Communicate effectively with supervisors or clients regarding job or deadline issues
  • Adhere to established procedures to run jobs in the correct order
  • Troubleshoot basic equipment problems and place service calls when needed
  • Prioritize workflow to meet contracted deadlines for accepting, completing, and delivering all work
  • Interact with clients in person, over the phone, or electronically, providing exceptional customer service
  • Load machines with various paper and toner supplies
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Services Associate

The selected candidate will be a crucial part of our team, providing vital back ...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • sharp attention to detail
  • superior organizational skills
  • strong customer service orientation
  • proficient in Customer Service
  • familiar with Operations, Procedures, and Policy implementation
  • experience in Answering Inbound Calls
  • proven track record in Supervising teams
  • knowledgeable about Hiring Processes
  • skilled in Scanning and Receptionist Duties
  • ability to Troubleshoot common office issues
Job Responsibility
Job Responsibility
  • ensuring efficient processing of office services work
  • keeping detailed logs for all office services activities
  • providing excellent customer service
  • handling sensitive and confidential documents
  • troubleshooting basic equipment problems
  • managing mail and digital reprographics tasks
  • meeting contracted deadlines
  • prioritizing workflow
  • performing quality assurance checks
  • maintaining and loading machines
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Services Associate

We are offering a contract to permanent employment opportunity for an Office Ser...
Location
Location
United States , Newport Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrable experience in customer service
  • Proficiency in various office functions and operations
  • Thorough understanding of office procedures and policies
  • Experience in answering inbound calls in a detail oriented manner
  • Proven ability to supervise a team
  • Familiarity with hiring processes and procedures
  • Proficiency in scanning and digitizing documents
  • Ability to perform receptionist duties as needed
  • Strong problem-solving skills to troubleshoot issues
  • Experience in facility management
Job Responsibility
Job Responsibility
  • Accurately process and maintain logs for all office services work
  • Handle customer interactions in person, over the phone, or electronically, offering excellent customer service
  • Ensure job tickets are properly filled out before initiating work
  • Perform tasks in office services, mainly reprographics, mail, and intake functions following established procedures
  • Communicate effectively with supervisor or client on job or deadline issues
  • Prioritize workflow and meet contracted deadlines for accepting, completing, and delivering all work
  • Troubleshoot basic equipment problems and place service calls when needed
  • Maintain a high level of confidentiality when handling sensitive documents and information
  • Adhere to company policies in addition to client site policies
  • Perform quality assurance on own work and work of others
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Competitive compensation
  • Free online training
  • Access to top jobs
  • Fulltime
Read More
Arrow Right

Director Facilities

This position requires travel, therefore, will be exposed to weather and road co...
Location
Location
United States , Park Ridge
Salary
Salary:
68.20 - 102.30 USD / Hour
advocatehealth.com Logo
Advocate Health Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Industry certifications and/or license specific to area of responsibility may include: Certified Health Care Facility Manager (CHFM) issued by the American Hospital Association (AHA), Professional Engineer, Certified Facility Manager (CFM) issued by International Facility Management Association (IFMA)
  • Associate degree in engineering, facility maintenance, or related field
  • Ten (10) years minimum work experience in facilities functions
  • Includes minimum of five (5) years in a leadership role, preferably in a healthcare environment
  • Ability to read and interpret drawings and specifications
  • Exceptional oral and written communications and team building skills are required
  • Excellent skills in mobile technology, Word, Excel, PowerPoint, scheduling software, accounting spreadsheets, computerized maintenance management and building automation
  • Understanding of Environment of Care / regulatory environment
  • Knowledge and understanding of federal, state, and local codes governing facilities operations and facilities safety
  • Knowledge of construction, planning, mechanical, HVAC and electrical design and operation
Job Responsibility
Job Responsibility
  • Directs and oversees the safe and compliant planning, operation, repair, maintenance and testing of heating/cooling, power plant, electrical, emergency power, fire protection systems, plumbing, grounds, and carpentry within the assigned area/market sites
  • Implements departmental operating expense budget and assures budget is maintained within acceptable parameters for each assigned site
  • Directly responsible for development of capital infrastructure budgets, short-term and long-term (5 years) for sites within area
  • Collaborates with Planning, Design, and Construction to ensure conditions of plans and specifications / standards are met for construction projects
  • Collaborates with site and system leaders to review and plan facility current and future operational and maintenance needs
  • Oversees an accurate computer maintenance management system (CMMS)
  • Collaborates with the Energy Management Team to develop short and long-term hospital energy plans
  • Responsible for the regulatory compliance and appropriate policies and procedures
  • Collaborates with the Site Facilities Manager and Safety to provide oversight of administration of safety, environment of care, and emergency preparedness programs
  • Responsible for the master planning of utility infrastructure
What we offer
What we offer
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program
  • Fulltime
Read More
Arrow Right

Office Services Associate

We are offering a short term contract employment opportunity for an Office Servi...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficient in Customer Service tasks and operations
  • Experience in various Office Functions and Operations
  • Understanding of standard Procedures and Policies
  • Ability to handle Answering Inbound Calls efficiently
  • Experience in Supervising team members and workflow
  • Knowledge about Time management principles
  • Familiarity with Hiring Processes and recruitment principles
  • Skilled in Scanning and managing documents
  • Capable of performing Receptionist Duties when required
  • Ability to Troubleshoot common office issues
Job Responsibility
Job Responsibility
  • Manage reception duties such as answering phone calls and interacting with customers
  • Oversee office services including copy, print, scan, and binding repro
  • Handle food setup in conference rooms and kitchen, ensuring cleanliness and order
  • Ensure that dirty dishes are placed in the dishwasher at the end of the day and are taken out the next morning
  • Manage postage on mail, coordinating delivery and pickup with FedEx
  • Travel for assistance when required
  • Maintain a detail-oriented demeanor under pressure and exhibit a proactive approach in interactions
  • Ensure customer-oriented service and presentability during interactions
  • Ensure the office environment is kept organized and efficient
  • Maintain accurate logs and records of office activities and customer interactions
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right