Facilities Assistant Job at Nesta (London)

Facilities Assistant

Nesta

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Employment contract

Salary:

35000.00 GBP / Year

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Job Description:

The Facilities Assistant reports to the Building Manager (BM) and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner, as well as being the initial point of contact for repairs. You must also demonstrate a high level of awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety. Given the nature of the works required, this is a full time site based role.

Job Responsibility:

Ensure the delivery of Facilities Management services are kept to a high standard
To proactively work towards promoting a sense of pride in the building / facilities department
Assist with the overseeing of external contractors in the building on a daily basis
Carry out floor & meeting room checks on a daily basis
Managing inventory for office supplies and equipment
Overseeing deliveries and cross checking against orders placed and delivering to relevant floors
Carrying out office moves, changes and other general ad hoc projects
Act as point of contact for company departments ensuring lines of communication are maintained
Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation
Support and assist the BM and the wider team with administration requirements
Liaise with service providers on a regular basis
To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities
Ensure signage on site is appropriate and current at all times
Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
Various facilities cover from time to time
Assisting with event operations, setting up furniture and breakdown of rooms
Performing repairs incl basic plumbing, electrical, painting and carpentry activities
To answer department emails in a timely manner and ensuring the inbox is managed correctly
Maintaining reactive job records
Attend training and courses as directed by the Group

Requirements:

GCSE/GCE qualifications in Maths and English
Experience working within a Facilities environment
Good IT skills including Google Docs
Good understanding of how to repair basic faults
Excellent written and spoken communication abilities
A smart and professional appearance with a polite, courteous and professional manner
Excellent interpersonal skills
The ability to work under pressure
The drive to work proactively independently and as part of a team
Communication style that allows positive and open dialogue with clients and employees
Working style that encourages team-work both within the role and across business functions
Collaborative working spirit that enhances and builds effective working relationships both internally and externally
The ability to multi-task effectively and prioritise workload
A ‘can do’ attitude using your own initiative, innovative, self-motivated, diligent, focused, reliable
The ability to work unsupervised
An appreciation of clear and exact communication of detail
An ability to anticipate expectations and resolve issues

Nice to have:

IOSH or other Health and Safety qualification desirable
Slack desirable

What we offer:

private medical insurance
dental insurance
the ability to buy and sell annual leave
eyecare vouchers

Additional Information:

Job Posted:
March 04, 2026

Expiration:
March 06, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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