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Facilities Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Sleepy Hollow, New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Administrative Assistant to join our team in Sleepy Hollow, New York. This long-term contract position involves supporting residents and staff by addressing maintenance needs and ensuring smooth operations. The ideal candidate will bring strong communication and customer service skills to foster a welcoming and efficient environment.

Job Responsibility:

  • Respond promptly to resident maintenance requests and inquiries, ensuring their needs are addressed professionally
  • Coordinate and schedule appointments for maintenance services with staff and external vendors
  • Manage and track work orders to ensure timely completion and accurate documentation
  • Monitor resident alert systems and provide battery updates or necessary changes as required
  • Collaborate with team members to maintain an organized and effective workflow
  • Generate and review reports related to facility operations, ensuring accuracy and compliance
  • Build positive relationships with residents and staff through clear and empathetic communication
  • Assist in maintaining the overall functionality and safety of the facility
  • Proactively identify and resolve operational challenges to improve service delivery

Requirements:

  • Proven experience in customer service, hospitality, or a related role
  • Strong interpersonal skills and ability to communicate effectively with diverse groups
  • Ability to manage multiple tasks and prioritize responsibilities efficiently
  • Familiarity with scheduling and coordinating appointments
  • Detail-oriented with the ability to maintain accurate records and reports
  • Proficiency in handling basic operational systems and processes
  • A positive and approachable demeanor to foster trust and collaboration
  • Commitment to providing exceptional service in a fast-paced environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

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